Practical time management

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put this together from my notes i took at a bitsized seminar. check them out here: http://www.bitesizeseminars.co.uk/

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Practical time management

  1. 1. Practical Time Management<br />A few Principles to take away and apply<br />
  2. 2. The OATSPrinciple: Apply to any period of time (a day, week, …year, 3 year plan, etc)<br />
  3. 3. S is for Specific<br />(the more specific your goals the more pleased you will be when you fulfill them.)<br />M is for Meaningful<br />(you are motivated by purpose)<br />A is for Action orientated<br />(make sure you have the power to make it happen)<br />R is for Responsible (does your conscience feel good about what you are trying to achieve?)<br />Looking at outcomes:SMARTEST goals<br />
  4. 4. Outcomes: SMARTEST goals<br />T is for Towards(focus on positives rather than negatives)<br />E is for Exciting (follow your passions and dreams)<br />S is for Supported(what resources can you access to make your goal achievable?)<br />T is for time-bound (put you goal in a clearly defined time frame.)<br />
  5. 5. Activities: making your ‘To Do’ list work.<br />Today list and to don’t list:<br />Clear Clutter<br />Make a list of not more than 7 things for your day ahead.<br />Make a list of things you don’t want to do and which you don’t need to do …by taking things off your ToDo list that tend to sit there. <br />Create 30 minutes a day to clear your back log folder.<br />Just pick 1 or 2 things a day to clear from your backlog.<br />
  6. 6. Activities: 6 Ds<br />Drop: What if I drop this?<br />Diminish: What if I only do part of it?<br />Defer: What if I do it later?<br />Delegate: What if I could ask someone else to do it?<br />DO it straight away.<br />Decide!<br />- Make a conscious Decision.<br />Otherwise you have procrastination or the madness of doing too much at once.<br />
  7. 7. Matching: putting the task together with the right person. Don’t set people up to fail and don’t give them mindless tasks.<br />Brief: give people clear instructions.<br />Commitment: Check that they understand, there are no more questions, that they have the skills and the commitment.<br />Monitoring:control the risk – get the right balance.<br />Feedback:recognise the work done, observe ways to improve.<br />Activities: DELEGATION- if you are not delegating, you are not developing<br />

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