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Marquee16 presentation-word s1

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Marquee16 presentation-word s1

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Marquee16 presentation-word s1

  1. 1. Skills© Paradigm Publishing, Inc. 1 Marquee Series Microsoft Word 2016
  2. 2. Skills© Paradigm Publishing, Inc. 2 SECTION 1 SKILLS Creating and Editing a Document 1.1 Open Microsoft Word 2016 1.1 Word Document Screen 1.2 Save a Document 1.2 Close a Document 1.3 Open a Document 1.3 Move the Insertion Point 1.4 Insert and Delete Text CHECKPOINT 1 1.4 Scroll in a Document 1.4 Select, Replace, and Delete Text 1.4 Use Undo and Redo 1.5 Check Spelling and Grammar 1.6 Use AutoCorrect 1.6 Use Thesaurus 1.7 Change Document Views 1.9 Find Specific Text CHECKPOINT 2 1.10 Find and Replace Text 1.11 Use the Tell Me Feature 1.12 Print a Document 1.13 Create a Document Using a Template 1.14 Create a Folder 1.14 Rename a Folder 1.14 Save a Document in a Different Format CHECKPOINT 3
  3. 3. Skills© Paradigm Publishing, Inc. 3 Open Microsoft Word 2016 To open Microsoft Word 2016: 1. At the Windows 10 desktop, click the Start button and then click the Word 2016 tile. 2. At the Word 2016 opening screen, click the Blank document template.
  4. 4. Skills© Paradigm Publishing, Inc. 4 Word Document Screen insertion point vertical ruler tabs vertical scroll bar ribbon I-beam pointer horizontal ruler Tell Me featureQuick Access Toolbar File tab taskbarstatus bar Title bar
  5. 5. Skills© Paradigm Publishing, Inc. 5 Options in Backstage Area Option Options and Information Info permissions, possible issues with sharing the document, document versions, properties (for example, number of pages, number of words), date created, date last modified, date last printed, author New available templates such as Blank document as well as online templates Open places for opening documents; list of recently opened documents Save saves previously saved document or displays Save As backstage area with places for saving a document, current folder, and recent folders Save As options for saving a document, current folder, and recent folders
  6. 6. Skills© Paradigm Publishing, Inc. 6 Options in Backstage Area…continued Option Options and Information Print number of copies, printer, settings (for example, one-sided pages, letter size, normal margins, one page per sheet) Share share document with specific people, share document using email, present document online, and share as a blog post Export export document as PDF or XPS document; change file type Close close currently open document Account user information, connected services, product information Options Word Option dialog box with options for customizing Word
  7. 7. Skills© Paradigm Publishing, Inc. 7 Save a Document To save a document: 1. Click the Save button on the Quick Access Toolbar. 2. At the Save As backstage area, click the desired location in the middle panel. 3. Click the Browse button. 4. Type a file name. 5. Click Save or press Enter. Save button file name
  8. 8. Skills© Paradigm Publishing, Inc. 8 Close a Document To close a document: 1. Click the File tab. 2. Click the Close option. Close option
  9. 9. Skills© Paradigm Publishing, Inc. 9 Open a Document To open a document from a blank Word screen: 1. Click the File tab. 2. Click the Open option. 3. At the Open backstage area, click the browse option. 4. Click the Browse button. 5. Double click the file name in the content pane. Open dialog box
  10. 10. Skills© Paradigm Publishing, Inc. 10 Move the Insertion Point Press To move the insertion point End to end of line Home to beginning of line Page Up up one screen Page Down down one screen Ctrl + Home to beginning of document Ctrl + End to end of document
  11. 11. Skills© Paradigm Publishing, Inc. 11 Insert and Delete Text  To insert text, position the insertion point in the desired location and then type the text.  Delete text in a document by pressing the Backspace key or Delete key.  Pressing the Backspace key deletes any characters to the left of the insertion point.  Pressing the Delete key deletes any characters to the right of the insertion point.
  12. 12. Skills© Paradigm Publishing, Inc. 12 1) This feature contains a button for saving a document. a. Quick Access Toolbar b. taskbar c. status bar d. ribbon 3) Press this to move the insertion point to the beginning of the document quickly. a. End b. Home c. Ctrl + End d. Ctrl + Home 2) This option displays a backstage area that contains options for working with and managing documents. a. File b. Home c. Review d. View 4) Press this to delete any characters to the left of the insertion point. a. Delete b. Backspace c. Ctrl + Delete d. Ctrl + Backspace CHECKPOINT 1 Next Question Next Question Next Question Next Slide Answer Answer Answer Answer
  13. 13. Skills© Paradigm Publishing, Inc. 13  Use the mouse with the vertical scroll bar to scroll through text in a document.  Scrolling changes the display of text but does not move the insertion point. Scroll in a Document down scroll arrow vertical scroll box
  14. 14. Skills© Paradigm Publishing, Inc. 14 Select, Replace, and Delete Text To select Complete these steps using the mouse a word Double-click the word. a line of text Click the selection bar to the left of the line. multiple lines of text Drag in the selection bar to the left of the lines. a sentence Press and hold down the Ctrl key and then click anywhere in the sentence. a paragraph Double-click the selection bar next to the paragraph or triple-click anywhere in the paragraph. multiple paragraphs Drag in the selection bar. an entire document Triple-click the selection bar.
  15. 15. Skills© Paradigm Publishing, Inc. 15 Select, Replace, and Delete Text…continued  Selected text displays with a gray background.  If you select the wrong text and want to deselect it, click in the document.  Pressing and holding down the Ctrl key while clicking the mouse button selects the entire sentence.  Pressing the Delete key deletes the selected text. selected text
  16. 16. Skills© Paradigm Publishing, Inc. 16  Clicking the Undo button reverses the last command or deletes the last entry you typed.  If you click the Undo button and then decide you do not want to reverse the action, click the Redo button. Use Undo and Redo Undo button
  17. 17. Skills© Paradigm Publishing, Inc. 17 Check Spelling and Grammar To check the spelling and grammar in a document: 1. Click the Review tab. 2. Click the Spelling & Grammar button in the Proofing group. 3. Ignore or change as needed in the Spelling task pane or Grammar task pane. Grammar task pane Spelling task pane
  18. 18. Skills© Paradigm Publishing, Inc. 18 Check Spelling and Grammar…continued Button Function Ignore during spell checking, skips that occurrence of the word; in grammar checking, leaves currently selected text as written Ignore All during spell checking, skips that occurrence and all other occurrences of the word in the document Add adds selected word to the main spelling check dictionary Delete deletes the currently selected word(s) Change replaces selected word in sentence with selected word in list box Change All replaces selected word in sentence and all other occurrences of the word with selected word in list box
  19. 19. Skills© Paradigm Publishing, Inc. 19 Use AutoCorrect To add an AutoCorrect entry: 1. Click the File tab. 2. Click Options. 3. Click Proofing. 4. Click the AutoCorrect Options button. 5. Type text in Replace text box. 6. Type text in With text box. 7. Click the Add button. 8. Click OK. 9. Click OK. AutoCorrect dialog box
  20. 20. Skills© Paradigm Publishing, Inc. 20 Use Thesaurus To use Thesaurus task pane: 1. Click in the word. 2. Click the Review tab. 3. Click the Thesaurus button. 4. Right-click the word. 5. Click Insert. Thesaurus task pane
  21. 21. Skills© Paradigm Publishing, Inc. 21 Use Thesaurus…continued To use Thesaurus using the shortcut menu: 1. Position the mouse pointer on the word. 2. Click the right mouse button. 3. Point to Synonyms. 4. Click word from the list of suggestions. shortcut menu
  22. 22. Skills© Paradigm Publishing, Inc. 22 Change Document Views To change the view using the View tab: 1. Click the View tab. 2. Click view button in the Views group. To change the view using the buttons in the view area of the Status bar: 1. Click view button in the view area on the Status bar. view buttons on View tab view buttons in view area of Status bar
  23. 23. Skills© Paradigm Publishing, Inc. 23 Change Document Views…continued To hide the white and gray space: 1. Position the mouse pointer on the light gray space at the top of the page until the pointer turns into the Hide White Space icon. 2. Double-click the left mouse button. To redisplay the white and gray space: 1. Position the mouse pointer on the gray line at the top of the page until the pointer turns into a Show White Space icon. 2. Double-click the left mouse button. Hide White Space icon show white space icon
  24. 24. Skills© Paradigm Publishing, Inc. 24 Change Document Views…continued To change the zoom percentage using the View tab: 1. Click the View tab. 2. Click the Zoom button in the Zoom group. 3. At the Zoom dialog box, click display option. To change the zoom percentage using the Status bar: 1. Position the mouse pointer on the button on the Zoom slider bar. 2. Drag the button to the view percentage. Zoom slider bar Zoom dialog box
  25. 25. Skills© Paradigm Publishing, Inc. 25 Change Document Views…continued To use the Navigation pane: 1. Click the View tab. 2. Click the Navigation Pane check box. OR 1. Click the Find button on the Home tab. Navigation pane
  26. 26. Skills© Paradigm Publishing, Inc. 26 Find Specific Text To find specific text in a document: 1. Click the View tab. 2. Click the Navigation Pane check box. 3. Type the text in the search box of the Navigation pane. OR 1. Click the Home tab. 2. Click the Find button. 3. Type the text in the search box of the Navigation pane. Navigation pane
  27. 27. Skills© Paradigm Publishing, Inc. 27 1) Clicking this button reverses the last command or deletes the last entry you typed. a. Undo b. Redo c. Erase d. Delete 3) You can use this feature to insert frequently used text. a. AutoFormat b. AutoCorrect c. AutoText d. AutoEntry 2) The Spelling & Grammar button is located on this tab. a. File b. Home c. Review d. View 4) By default, a document generally displays in this view. a. Read Mode b. Outline c. Draft d. Print Layout CHECKPOINT 2 Next Question Next Question Next Question Next Slide Answer Answer Answer Answer
  28. 28. Skills© Paradigm Publishing, Inc. 28 Find and Replace Text To find and replace text: 1. Click the Home tab. 2. Click the Replace button in the Editing group. 3. Type text in the Find what text box. 4. Press Tab to move the insertion point to the Replace with text box. 5. Type text in the Replace with text box. 6. Click the Replace All button. Find and Replace dialog box
  29. 29. Skills© Paradigm Publishing, Inc. 29 Find and Replace Text…continued Click the More button to expand the Find and Replace dialog box.
  30. 30. Skills© Paradigm Publishing, Inc. 30 Find and Replace Text…continued Option Action Match case Exactly match the case of the search text. For example, if you search for Book, Word will stop at Book but not book or BOOK. Find whole words only Find a whole word, not a part of a word. For example, if you search for her and did not select Find whole words only, Word would stop at there, here, hers, and so on. Use wildcards Search for wildcards, special characters, or special search operators. Sounds like Match words that sound alike but are spelled differently such as know and no. Find all word forms Find all forms of the word entered in the Find what text box. For example, if you enter hold, Word will stop at held and holding.
  31. 31. Skills© Paradigm Publishing, Inc. 31 Find and Replace Text…continued Option Action Match prefix Find only those words that begin with the letters in the Find what text box. For example, if you enter per, Word will stop at words such as perform and perfect but will skip over words such as super and hyperlink. Match suffix Find only those words that end with the letters in the Find what text box. For example, if you enter ly, Word will stop at words such as accurately and quietly but skip over words such as catalyst and lyre. Ignore punctuation characters Ignore punctuation within characters. For example, if you enter US in the Find what text box, Word will stop at U.S. Ignore white-space characters Ignore spaces between letters. For example, if you enter F B I in the Find what text box, Word will stop at FBI.
  32. 32. Skills© Paradigm Publishing, Inc. 32 Use the Tell Me Feature To use Tell Me: 1. Click the Tell Me text box on ribbon. 2. Begin typing a word or phrase. 3. Select an option from the drop-down list display. Tell Me text box Word Help
  33. 33. Skills© Paradigm Publishing, Inc. 33 Print a Document To print a document: 1. Click the File tab. 2. Click the Print option. 3. Click the Print button. Print button
  34. 34. Skills© Paradigm Publishing, Inc. 34 Create a Document Using a Template To create a document using a template: 1. Click the File tab. 2. Click the New option. 3. Click template or click in the search box, type template name, and then press Enter. 4. Click the Create button. New option
  35. 35. Skills© Paradigm Publishing, Inc. 35 Create a Folder To create a folder: 1. Click the File tab. 2. Click the Open option. 3. Click the desired folder below the Recent Folders heading. 4. Click the New folder button in the Open dialog box. 5. Type a folder name. 6. Press Enter. New folder button
  36. 36. Skills© Paradigm Publishing, Inc. 36 To rename a folder: 1. Click the folder name in the Open dialog box. 2. Click the Organize button. 3. Click Rename at the drop- down list. 4. Type the new folder name. 5. Press Enter. Rename a Folder Organize button Rename folder
  37. 37. Skills© Paradigm Publishing, Inc. 37 Save a Document in a Different Format To save a document in a different format: 1. Open the document. 2. Click the File tab. 3. Click the Save As option. 4. Click desired folder below Recent Folders heading. 5. Type a document name. 6. Change the Save as type option to the new format. 7. Click the Save button. Save as type option box
  38. 38. Skills© Paradigm Publishing, Inc. 38 1) Click this button to expand the Find and Replace dialog box. a. Expand b. Options c. More d. Format 3) The Print option is located on this tab. a. File b. Home c. Review d. View 2) You can press this function key to display the Word Help window. a. F1 b. F2 c. F3 d. F4 4) This is the name of the default template. a. Default b. Automatic c. Standard d. Normal CHECKPOINT 3 Next Question Next Question Next Question Next Slide Answer Answer Answer Answer

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