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Marquee16 presentation-power points1

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Marquee16 presentation-power points1

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Marquee16 presentation-power points1

  1. 1. Skills© Paradigm Publishing, Inc. 1 Marquee Series Microsoft PowerPoint 2016
  2. 2. Skills© Paradigm Publishing, Inc. 2 SECTION 1 SKILLS Preparing a Presentation 1.1 Open a Template 1.1 PowerPoint Window 1.1 Run a Slide Show 1.1 Save and Close a Presentation 1.2 Apply a Design Theme 1.2 Insert Text 1.3 Open an Existing Presentation 1.3 Navigate in a Presentation 1.3 Insert a New Slide 1.3 Choose a Slide Layout CHECKPOINT 1 1.4 Change Views 1.5 Change the Slide Layout 1.5 Select and Move a Placeholder 1.6 Rearrange, Delete, and Hide Slides CHECKPOINT 2 1.7 Use the Tell Me and Help Features 1.8 Check Spelling 1.8 Use Thesaurus 1.9 Run a Slide Show 1.9 Use the Pen During a Slide Show 1.10 Add Transition and Sound 1.11 Print and Preview a Presentation CHECKPOINT 3
  3. 3. Skills© Paradigm Publishing, Inc. 3 Open a Template To create a presentation with an installed template: 1. From the Windows 10 desktop, click the Start button and then click the PowerPoint 2016 tile at the Start menu. 2. Click the File tab. 3. Click the New option. 4. Click the desired template file. 5. Click the Create button. templates
  4. 4. Skills© Paradigm Publishing, Inc. 4 PowerPoint Window Quick Access toolbar tabs File tab slide thumbnails pane placeholder Status bar View area ribbon scroll box vertical scroll bar Slide pane insertion point Tell Me feature
  5. 5. Skills© Paradigm Publishing, Inc. 5 PowerPoint Window…continued Feature Description File tab when clicked, displays backstage area with options for working with and managing files I-beam pointer used to move the insertion point or to select text insertion point indicates location of next character entered at the keyboard placeholder location on a slide with a dotted border that holds text or objects Quick Access toolbar contains buttons for commonly used commands ribbon area containing the tabs and commands divided into groups slide pane displays the slide and slide contents
  6. 6. Skills© Paradigm Publishing, Inc. 6 PowerPoint Window…continued Feature Description slide thumbnails pane left side of the screen that displays slide thumbnails Status bar displays slide number, design theme, view buttons, and Zoom slider bar tabs contain commands and features organized into groups Title bar displays file name followed by program name vertical scroll bar displays specific slides view area toward right side of Status bar; contains buttons for changing the presentation view
  7. 7. Skills© Paradigm Publishing, Inc. 7 Run a Slide Show To run a slide show:  Click the Start From Beginning button on the Quick Access Toolbar. Start From Beginning button
  8. 8. Skills© Paradigm Publishing, Inc. 8 Save and Close a Presentation To save a presentation: 1. Click the Save button on the Quick Access Toolbar. 2. At the Save As backstage area, click location in the middle panel. 3. Click the Browse button. 4. Navigate to folder. 5. Type file name at the Save As dialog box. 6. Click Save or press Enter. Save button
  9. 9. Skills© Paradigm Publishing, Inc. 9 Apply a Design Theme To choose a slide design: 1. Click the Design tab. 2. Click the More button at the right side of the themes thumbnails in the Themes group. 3. Click theme at the drop-down gallery. More button
  10. 10. Skills© Paradigm Publishing, Inc. 10 Insert Text To move insertion point Press one character left Left Arrow one character right Right Arrow one line up Up Arrow one line down Down Arrow one word to the left Ctrl + Left Arrow one word to the right Ctrl + Right Arrow
  11. 11. Skills© Paradigm Publishing, Inc. 11 Insert Text…continued To move insertion point Press to end of a line of text End to beginning of a line of text Home to beginning of current paragraph in placeholder Ctrl + Up Arrow to beginning of previous paragraph in placeholder Ctrl + Up Arrow twice to beginning of next paragraph in placeholder Ctrl + Down Arrow to beginning of text in placeholder Ctrl + Home to end of text in placeholder Ctrl + End
  12. 12. Skills© Paradigm Publishing, Inc. 12 Open an Existing Presentation To open a presentation: 1. Click the File tab. 2. Click the Open option. 3. At the Open backstage area, click location in the middle panel. 4. Click the Browse option. 5. At the Open dialog box, double-click the desired presentation.
  13. 13. Skills© Paradigm Publishing, Inc. 13 Navigate in a Presentation To navigate in a presentation using the mouse: 1. Click the Next Slide button or Previous Slide button on the vertical scroll bar. To navigate in a presentation using the slide thumbnails pane: 1. Click slide in the slide thumbnails pane. slide thumbnails pane Previous Slide button Next Slide button
  14. 14. Skills© Paradigm Publishing, Inc. 14 Insert a New Slide To insert a new slide: 1. Click the Home tab. 2. Click the New Slide button in the Slides group. New Slide button
  15. 15. Skills© Paradigm Publishing, Inc. 15 Choose a Slide Layout To choose a slide layout: 1. Make the slide active. 2. Click the Home tab. 3. Click the New Slide button arrow in the Slides group. 4. Click layout. New Slide button arrow
  16. 16. Skills© Paradigm Publishing, Inc. 16 CHECKPOINT 1 1) This tab displays a backstage area with options for working with and managing files. a. File b. Home c. Insert d. Design 3) The New Slide button is on which tab? a. File b. Home c. Design d. View 2) One method to save a document is to use this button on the Quick Access Toolbar. a. Save b. Save As c. Open d. New 4) To open a presentation, click this option on the File tab. a. Save b. Save As c. Open d. New Next Question Next Question Next Question Next Slide Answer Answer Answer Answer
  17. 17. Skills© Paradigm Publishing, Inc. 17 Change Views To change the view: 1. Click the View tab. 2. Click view button in the Presentation Views group. OR 1. Click view button in the view area on the Status bar. view buttons Presentation Views group
  18. 18. Skills© Paradigm Publishing, Inc. 18 Change Views…continued To insert text in the outline pane: 1. Click the View tab. 2. Click the Outline View button in the Presentation Views group. 3. Click in the outline pane. 4. Type text. outline pane
  19. 19. Skills© Paradigm Publishing, Inc. 19 Change Views…continued To increase the Zoom: 1. Click the View tab. 2. Click the Zoom button in the Zoom group. 3. Click or type percentage at the Zoom dialog box. 4. Click OK. OR 1. Position the mouse pointer on the Zoom slider bar. 2. Click and hold down the left mouse button. 3. Drag to the new percentage. 4. Release the mouse button. Zoom dialog box
  20. 20. Skills© Paradigm Publishing, Inc. 20 Change the Slide Layout To change the slide layout: 1. Make the slide active. 2. Click the Home tab. 3. Click the Layout button in the Slides group. 4. Click layout. Layout button
  21. 21. Skills© Paradigm Publishing, Inc. 21 Select and Move a Placeholder To size a placeholder: 1. Click inside the placeholder. 2. Click and hold down the left mouse button and then drag a sizing handle to increase or decrease the size. sizing handle
  22. 22. Skills© Paradigm Publishing, Inc. 22 Select and Move a Placeholder…continued To use AutoFit options: 1. Decrease the size of a placeholder so the existing text does not fit within it. 2. Click anywhere in the text. 3. Click the AutoFit Options button. 4. Select from the list of choices. AutoFit Options button
  23. 23. Skills© Paradigm Publishing, Inc. 23 Rearrange, Delete, and Hide Slides To move a slide: 1. Click the Slide Sorter button in the view area on the Status bar. 2. Click slide. 3. Drag the slide to the new position. Slide Sorter view
  24. 24. Skills© Paradigm Publishing, Inc. 24 Rearrange, Delete, and Hide Slides…continued To hide a slide: 1. Click slide in the slide thumbnails pane. 2. Click the Slide Show tab. 3. Click the Hide Slide button in the Set Up group. Hide Slide button
  25. 25. Skills© Paradigm Publishing, Inc. 25 CHECKPOINT 2 1) Change the view using buttons on this tab. a. View b. Insert c. Design d. Slide Show 3) To copy a slide, press and hold down this key while dragging the slide. a. Shift b. Ctrl c. Alt d. F1 2) Objects in a slide are generally positioned in these. a. templates b. styles c. themes d. placeholders 4) The Hide Slide button is on which tab? a. View b. Insert c. Design d. Slide Show Next Question Next Question Next Question Next Slide Answer Answer Answer Answer
  26. 26. Skills© Paradigm Publishing, Inc. 26 Use the Tell Me and Help Features To use Tell Me: 1. Click in the Tell Me text box. 2. Type the function for which you want help. 3. Choose from the drop down-down list that displays with options for displaying more information or completing the function. Help option Tell Me feature
  27. 27. Skills© Paradigm Publishing, Inc. 27 Use the Tell Me and Help Features…continued To use Help: 1. Press the F1 function key to display the PowerPoint Help window. PowerPoint Help window
  28. 28. Skills© Paradigm Publishing, Inc. 28 Check Spelling To complete a spelling check: 1. Click the Review tab. 2. Click the Spelling button in the Proofing group. 3. Change, ignore, or delete highlighted words in the Spelling task pane. 4. When the spelling check is complete, click OK. Change button
  29. 29. Skills© Paradigm Publishing, Inc. 29 Check Spelling…continued Button Function Ignore skips that occurrence of the word and leaves currently selected text as written Ignore All skips that occurrence of the word and all other occurrences of the word in the presentation Delete deletes the currently selected word(s) Change replaces selected word in sentence with selected word in the suggestions list box Change All replaces selected word with selected word in suggestions list box and all other occurrences of the word in the presentation Add adds selected word to the main spelling check dictionary
  30. 30. Skills© Paradigm Publishing, Inc. 30 Use Thesaurus To use the Thesaurus: 1. Click in the word. 2. Click the Review tab. 3. Click the Thesaurus button in the Proofing group. 4. Position the mouse pointer on replacement word in the Thesaurus task pane. 5. Click the down-pointing arrow at the right of the word. 6. Click Insert. Thesaurus task pane
  31. 31. Skills© Paradigm Publishing, Inc. 31 Use Thesaurus…continued To use the shortcut menu to display synonyms: 1. Right-click in the word. 2. Point to Synonyms at the shortcut menu. 3. Click synonym. shortcut menu
  32. 32. Skills© Paradigm Publishing, Inc. 32 Run a Slide Show To run a slide show: 1. Click the Start From Beginning button on the Quick Access Toolbar. OR 1. Click the Slide Show tab. 2. Click the From Beginning button or the From Current Slide button in the Start Slide Show group. OR 1. Click the Slide Show button in the view area on the Status bar. From Beginning button From Current Slide button
  33. 33. Skills© Paradigm Publishing, Inc. 33 Run a Slide Show…continued To use options in Slide Show view: 1. Move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. 2. Click button. OR 1. Click the right mouse button to display the shortcut menu. 2. Click option. shortcut menu Slide Show toolbar
  34. 34. Skills© Paradigm Publishing, Inc. 34 Run a Slide Show…continued To display the Slide Show Help window: 1. Move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. 2. Click the More slide show options button. 3. Click the Help option. Slide Show Help dialog box
  35. 35. Skills© Paradigm Publishing, Inc. 35 Use the Pen During a Slide Show To use the pen when running a slide show: 1. Run the slide show. 2. At the desired slide, move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. 3. Click the Pen button on the Slide Show toolbar. 4. Click Pen. 5. Draw in the slide with the pen. pen drawings Pen button
  36. 36. Skills© Paradigm Publishing, Inc. 36 Use the Pen During a Slide Show…continued To use the highlighter when running a slide show: 1. Run the slide show. 2. At the desired slide, move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. 3. Click the Pen button on the Slide Show toolbar. 4. Click Highlighter. 5. Highlight on the slide. highlighting
  37. 37. Skills© Paradigm Publishing, Inc. 37 Use the Pen During a Slide Show…continued To change the color of the ink: 1. Run the slide show. 2. At the desired slide, move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. 3. Click the Pen button on the Slide Show toolbar. 4. Click Pen. 5. Click the Pen button on the Slide Show toolbar again. 6. Select color in the palette. ink color
  38. 38. Skills© Paradigm Publishing, Inc. 38 Use the Pen During a Slide Show…continued To erase the pen markings: 1. Run the slide show. 2. At the desired slide, move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. 3. Click the Pen button on the Slide Show toolbar. 4. Click the Erase All Ink on Slide option. Erase All Ink on Slide option
  39. 39. Skills© Paradigm Publishing, Inc. 39 Add Transition and Sound To add transition to all slides: 1. Click the Transitions tab. 2. Click the More button at the right side of the transition thumbnails in the Transition to This Slide group. 3. Click transition at the drop- down gallery. 4. Click the Apply To All button in the Timing group. Transitions tab
  40. 40. Skills© Paradigm Publishing, Inc. 40 Add Transition and Sound…continued To change transition effect options to all slides: 1. Click the Transitions tab. 2. Click the Effect Options button in the Transition to This Slide group. 3. Click effect option. 4. Click the Apply To All button in the Timing group. Effect Options button
  41. 41. Skills© Paradigm Publishing, Inc. 41 Add Transition and Sound…continued To add transition sound to all slides: 1. Click the Transitions tab. 2. Click the Sound button arrow. 3. Click option at the drop-down list. 4. Click the Apply To All button in the Timing group. Sound button arrow
  42. 42. Skills© Paradigm Publishing, Inc. 42 Add Transition and Sound…continued To apply transition timings to all slides: 1. Click the Transitions tab. 2. Click in the Duration measurement box in the Timing group. 3. Type duration time. 4. Press Enter. 5. Click the Apply To All button in the Timing group. Duration measurement box
  43. 43. Skills© Paradigm Publishing, Inc. 43 Print and Preview a Presentation To print a presentation: 1. Click the File tab. 2. Click the Print option. 3. At the Print backstage area, specify how you want the presentation printed. Print option
  44. 44. Skills© Paradigm Publishing, Inc. 44 Print and Preview a Presentation…continued To preview a presentation: 1. Click the File tab. 2. Click the Print option. 3. View the preview in the right panel of the Print backstage area. Zoom to Page button Next Page buttonPrevious Page button
  45. 45. Skills© Paradigm Publishing, Inc. 45 Print and Preview a Presentation…continued To change page setup options: 1. Click the Design tab. 2. Click the Slide Size button in the Customize group. 3. Click Custom Slide Size. 4. Make changes in the Slide Size dialog box. 5. Click OK. Slide Size dialog box
  46. 46. Skills© Paradigm Publishing, Inc. 46 CHECKPOINT 3 1) Click this button to replace the selected word with the word in the suggestions list box. a. Ignore b. Delete c. Change d. Change All 3) Add sounds with options on this tab. a. File b. Home c. Transitions d. View 2) Clicking the Pen button in the Slide Show toolbar and then clicking Pen turns the mouse pointer into this. a. circle b. triangle c. square d. plus sign 4) The Print option is on this tab. a. File b. Home c. Transitions d. View Next Question Next Question Next Question Next Slide Answer Answer Answer Answer

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