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A Fairfax County, VA, publication
Department of Public Works and Environmental Services
Working for You!
FAIRFAX COUNTY TR...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
Maintenance and Stormwater Management Division
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALK...
Maintenance and Stormwater Management Division
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALK...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS
Maintenance and Stormwater Management Divi...
Additional Information
For additional information, please contact
www.fairfaxcounty.gov/dpwes
TAC/TSC MARCH 15, 2016 JOINT...
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Funding and Maintenance Issues for Walkways: March 15, 2016

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Funding and Maintenance Issues for Walkways: March 15, 2016

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Funding and Maintenance Issues for Walkways: March 15, 2016

  1. 1. A Fairfax County, VA, publication Department of Public Works and Environmental Services Working for You! FAIRFAX COUNTY TRANSPORTATION ADVISORY COMMISSION FAIRFAX COUNTY TRAILS AND SIDEWALKS COMMITTEE MARCH 15TH 2016 JOINT MEETING FUNDING AND MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division March 15, 2016
  2. 2. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division PROVIDED QUESTIONS: • I was asked to prepare my discussion for the joint TAC/TSC meeting on March 15, 2016, based on the following questions: • 1. What is the current funding mechanism for trail maintenance? • 2. What would be the ideal budget for maintaining existing county trails? • 3. What can be done to increase trail maintenance funding in the County? • 4. What are the legal and liability considerations for trail maintenance or lack thereof? • 5. How does County staff prioritize trails and sidewalks for completion and for maintenance. Does it have “tiers” of trail and sidewalks quality and connectivity? If the County was able to secure additional funds for maintenance, how would County staff recommend the funds be allocated across the approximately 700 miles of Fairfax County walkways? 2
  3. 3. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division AGENDA: I’m going to review some metrics for a baseline perspective and rearranged the questions into the following agenda: • 1. Inventory metrics and background information: • County Inventory metrics and other GIS inventory estimates • Who maintains • Who installs • Current Walkway Condition • 2. What is the current funding mechanism for walkway maintenance? • 3. What are the legal and liability considerations for the lack of walkway maintenance? • 4. How does County staff prioritize walkway repairs and maintenance: a) Does it have “tiers” of trail and sidewalks quality and connectivity? b) With the increased funding, how would County staff recommend the funds be allocated across the approximately 669 miles of Fairfax County walkways and 69 pedestrian bridges? • 5. What would be the ideal budget for maintaining existing County walkways? • 6. What can be done to increase walkway maintenance funding in the County? 3
  4. 4. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division #1a: INVENTORY: • Who Maintains Walkways: • Maintenance and Stormwater Management Division 669 miles of walkways and 69 pedestrian bridges: – 238 miles of trails – 51 miles of School Sidewalks(cut-through walkways for convenience/school bus vs walking) – 380 miles of Public Street Sidewalks • Fairfax County Park Authority – 323 miles of Stream Valley trails and others • Virginia Department of Transportation – 1700 miles of Public Street Sidewalks – Very few trails (e.g., Sections of Beulah Road, Fairfax Parkway) • Other Agencies / Volunteer Organizations / Homeowners Associations 1100 miles: – Northern Virginia Regional Park Authority – Internal HOA Walkways - Public Access Easements – Private Equestrians – Federal 4
  5. 5. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division #1b: BACKGROUND: Who Installs Walkways: • Developers constructed the majority of walkways as required: – Subdivision Ordinance – Comprehensive Plan (Trails Plan) – Proffers – Public Facilities Manual • Public entities or other groups such as volunteers, through discretionary spending: e.g., 2007 Bond Referendum of $15 million for Pedestrian improvements and the Nov 4, 2014, $100 million transportation bond referendum, of which approximately $78 million has been allocated to pedestrian improvement projects. Private and federal walkways projects. 5
  6. 6. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division #1c: Current Walkway Condition: • Complete Walkway Assessment was completed Fall of 2013: – Provided 8500 geo-located photos with associated assessment metadata – Hyper-linked the photos and assessment data into the GIS – Defects: e.g. castings, cracking, faulting, obstructions, settlements etc. 6
  7. 7. Maintenance and Stormwater Management Division TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS #1c: Current Walkway Condition: 7
  8. 8. Maintenance and Stormwater Management Division TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS #1c: Current Walkway Condition: 8
  9. 9. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division #1c: Current Walkway Condition: • Results: Countywide Summary: – Poor Condition #1 is considered hazardous and in need of repair now – Fair Condition #2 are deteriorating walkways and will need repair or become Condition #1 within 5-10 years (Study Late 2013 so now 2-7 years) 9
  10. 10. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division #1c: Current Walkway Condition: • Trouble with Point Assessments: Fixing the aforementioned failed point sections only provides a patchwork of repairs that will not renew the trails but simply this still only takes care of a failure in a reactive approach. Note sidewalks are different and can be done by sections but still there are other factors to consider. • Staff recommends a proactive annual renewal program for the existing County walkways and pedestrian bridges for sustainable reasons. 10
  11. 11. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division #2: Funding mechanism for walkway maintenance • Operational Funding ($360,000): for the funding of staff, 5.50 FTE (maintenance crews) and 0.25 FTE (part time engineering support), and a smaller amount for tools/dump fees/materials and CLF support. This fund supports MSMD staff for: vegetation clearing, welding (hand rails/pedestrian bridges), painting, spot trip hazards, carpentry support (pedestrian decking), small area damage by storms (trees blocking/trail damage), and spot ADA • Capital Maintenance Funding (proposed 3rd quarter adjustment: $837,664 + proposed FY17 $400,000): larger project/repairs, walkway rehab, more/larger ADA projects, larger bridge projects, special skills (consultant/contractors), and larger volume of work (MSMD crews have decreased from the mid-1980’s although the inventory has significantly increased). • BOS contingency funding or support: 2 bridge projects, 2 walkway repairs, and developer proffer funding for maintenance. • Volunteer Work: Reston Association, GFTB, and HCCA 11
  12. 12. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division #2: Funding mechanism for walkway maintenance • Maintenance Expenditures Per Mile of Walkway Note: 81 miles (12%) is less ten years old and 258 miles (39%) is older than 20 years old Note: Net worth of the walkways and pedestrian bridges is approximately $220 Million 12 0 200 400 600 800 1,000 1,200 1,400 InThousandsof$ Inventory Capital Maintenance Budget Miles
  13. 13. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division #3: Legal and liability considerations: • I am a professional engineer and an asset manager not a lawyer • However, as an Asset Manager I believe walkways promote multi-modal solutions for ongoing traffic problems and well maintained walkway: – Encourages exercise as well as other health benefits related to an active and healthy lifestyle – Reduces carbon footprint and promotes air quality improvement – Provides more social spaces and better/easier neighborhood watch viewpoints and improves community connectivity – Improves neighborhood housing values and provides economic improvement benefits – Promotes safety; walking on the edge of the road when walkways are not present or damaged is dangerous. 13
  14. 14. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division #4 How does County staff prioritize walkway repairs and maintenance • Do you have “tiers” of trail and sidewalks quality and connectivity? • With the increased funding, how would County staff recommend the funds be allocated across the approximately 669 miles of Fairfax County walkways and 69 pedestrian bridges? • We used the Assessment Study data and solve the point assessment methodology issue for more accurate TPE as well as targeted the most used segments: – MSMD staff linked the obtain data points and metadata to DPWES walkway asset ID’s through the proximity status of each photo. – MSMD staff made maps showing where the walkway conditions as well as the proximity to certain community resources, such as schools, VRE/Metro stations, community centers, and commercial centers. – Used GIS walkway lengths, widths, and materials to develop costs – Thus, MSMD staff can prioritize the needed walkway repairs as related to pedestrian usage. 14
  15. 15. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division #4 How does County staff prioritize walkway repairs and maintenance • What about that point assessment issue? – The process that we used created an integer that represented the calculation of the product of inverse of contractor severity scores and length. Assessment rankings were recoded to scale proportionally to damage. Preprocessing was done on walkway points where if a point was too far away from a valid DPWES walkway then that record data was removed. Further, if a walkway was given multiple different severity ratings then all of the severity ratings were combined. The equation used for the ranking was inverse severity rank multiplied by length where a higher score indicates a greater amount of degradation. – Equation: 𝑖 ∗ 𝑙 = 𝑠 – 𝑤ℎ𝑒𝑟𝑒 𝑖 𝑖𝑠 inverse_condition_integer and l is "length_integer" and s is rank where a higher score is indicative of a worse condition. 15
  16. 16. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division #4 How does County staff prioritize walkway repairs and maintenance 16
  17. 17. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division #4 How does County staff prioritize walkway repairs and maintenance 17 DISTRICT GIS/MSMD WALKWAY SEGMENT TPE GIS/MSMD ONLY PRIORITY WALKWAYS TPE 2013 WALKWAY ASSESSMENT STUDY TPE BRADDOCK $609,741 $95,540 $130,060 DRANESVILLE $2,318, 045 $534,456 $1,610,334 HUNTER MILL $1,079,857 $36,119 $498,115 LEE $1,484,891 $458,274 $1,007,648 MASON $685,046 $189,923 $644,486 MOUNT VERNON $1,006,490 $362,745 $747,382 PROVIDENCE $912,116 $452,206 $782,428 SPRINGFIELD $609,741 $196,004 $318,986 SULLY $1,703,367 $851,900 $943,782 Total $10,409,294 $3,177,167 $6,683,230 WALKWAY SEGMENT VS POINT ASSESSMENT REHAB COSTS • NOTE: Priority Walkways are walkways that are within/touch the 500 foot buffer of target centers (i.e. Schools, town centers/commercial, transit, and public)
  18. 18. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division #5 What would be the ideal budget for maintaining existing County walkways? • Assessment Study recommendations: Basically catch up immediately on the backlog of failures ($2.5 million) and then work on then on the deteriorating ($4.2 million). So to sustain the ($220 million) walkway network with $420,000 annually (escalate for inflation) would be about 10-11 years to catch up. – The Assessment study also stated that the assets last 50-years and 2% of failure throughout the network (failing and deteriorating percentage is 3.7%); thus, 2% X $220 = $4.4 million per year for annual maintenance funding. HOWEVER: • Considering renewal issues or the point assessment vs the segment walkway rehab issue for the backlog work of $10.4 million, it about 18 years to catch up. Again, the fair or deteriorating walks should last another about 8 years. • Thus, to catch up before the deteriorating segments fail (8 years) would require a sustained funding (with inflation escalations) around $1.3 million. This assumes the “Good” walks in the network deteriorate at very slow rate and no inventory is added. 18
  19. 19. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division #5 What would be the ideal budget for maintaining existing County walkways? REALITY CHECKS: • For the last 5 years, MSMD averaged about 5 miles a year (value is approximately $330,000/mile) of added walkways and with the $78 million pedestrian bond initiative. This could be around $100 million in additional infrastructure to take care of after we catch up with the backlog (about 8-10 years) of failing and deteriorating inventory. Should the maintenance budget be increased due to this increased inventory? • Recent History: – The last two years our budget was $300,000 per year so we had to save for two bridge repairs that TPE was $460,000 to fix. We also had about dozen bridge issues in last several years which required stop gap repairs, rehabilitation, or replacement. Thus, we have done very little trail and sidewalk rehab in last several years because of these two critical bridge repairs and or other repairs required us to reserve our annual capital budget for these repairs. Exception is pilot project of precision sidewalk cutting. – A year ago, we added an Engineer IV to the transportation maintenance program; for the last six years we had no full time transportation support positions and recently we have been approved for another transportation maintenance position: Project Manager 19
  20. 20. TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division #6 What can be done to increase trail maintenance funding in the County? • Fairfax County Board of Supervisors and the County Executive have a hard job: 20
  21. 21. Additional Information For additional information, please contact www.fairfaxcounty.gov/dpwes TAC/TSC MARCH 15, 2016 JOINT MEETING: FUNDING & MAINTENANCE ISSUES FOR WALKWAYS Maintenance and Stormwater Management Division William Schell 21 703-877-2846 bill.schell@fairfaxcounty.gov

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