W6 critical path

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  • STEPS TO CEATING AN Event CRITICAL PATH Create a list of known dates including event date Create a list of milestones Brainstorm a list of a tasks to be completed Break the list into categories Prioritize the categories and tasks within each category Determine milestone dates for each task Assign tasks to individuals Define the monitoring system including red flags and a communication system to deal with problems  
  • W6 critical path

    1. 1. <ul><li>THE EVENT </li></ul><ul><li>CRITICAL PATH </li></ul>
    2. 2. WHY PREPARE IT? <ul><li>Festivals and events are large, with many pieces that must be coordinated. </li></ul><ul><li>Long-term events require planning to ensure progress and continuity year to year. </li></ul><ul><li>Short-term events require planning to meet ambitious event dates. </li></ul><ul><li>A common plan helps ensure that all team members are working towards the same goal. </li></ul>
    3. 3. WHY PEPARE IT? <ul><li>5. Planning helps you decide which tasks to do first and which can be postponed. </li></ul><ul><li>6. Planning helps you identify resource needs before the resources are needed. </li></ul><ul><li>7. You can improve your ability to estimate how long tasks will take by keeping track of your projected and achieved schedules. </li></ul><ul><li>8. Event stakeholders will require you to have an event plan. </li></ul>
    4. 4. STEP BY STEP PROCESS <ul><li>Create a list of known dates including event date (the end) </li></ul><ul><li>Identify important dates </li></ul><ul><li>Brainstorm a list of a tasks to be completed </li></ul><ul><li>Break the list into categories </li></ul><ul><li>Prioritize the categories and tasks within each category </li></ul><ul><li>Determine completion dates for each task </li></ul><ul><li>Assign tasks to individuals </li></ul><ul><li>Define the monitoring system including red flags and a communication system to deal with problems </li></ul>
    5. 5. EXERCISE <ul><li>What are the common categories or committees often used by event organizers? </li></ul>
    6. 6. EXERCISE <ul><li>Each group will take one of the categories and create a list of all the tasks within that category. </li></ul>
    7. 7. PRIORITIZING <ul><li>COMMON SENSE AND THINKING THROUGH THE COURSE OF ACTIONS! </li></ul><ul><li>(Sponsorship Example) </li></ul>
    8. 8. DETERMINING DATES <ul><li>Where do we begin when setting the dates? </li></ul><ul><li>(3 on 3 example) </li></ul>
    9. 9. ASSIGNING TASKS <ul><li>What characteristics should we look for when assigning tasks? </li></ul><ul><li>3 Way Calling </li></ul>
    10. 10. STAFF & VOLUNTEER COMMITTMENT <ul><li>SIGNED AGREEMENT </li></ul><ul><li>Name and contact info </li></ul><ul><li>Event title and date </li></ul><ul><li>I ______________ agree to </li></ul><ul><li>My duties will include </li></ul><ul><li>Signatures – you and volunteer or staff person </li></ul>
    11. 11. Exercise <ul><li>Prepare a critical path for the following with date, task and person(s) responsible. </li></ul><ul><li>Your arrival at Algonquin College to start the Event Management program. Backtrack to the date you first heard about the program and list the steps you took to be able to attend the first day. </li></ul>

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