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W2 business documents f08


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W2 business documents f08

  2. 2. PROFESSIONAL DOCUMENTS <ul><li>Professional documentation will provide your event with a </li></ul><ul><li>FACTUAL RECORD </li></ul><ul><li>SYSTEM OF COMMUNICATION </li></ul><ul><li>DESCRIPTION OF YOUR PROGRESS </li></ul><ul><li>STANDARDIZED TOOLS FOR ALL STAFF AND VOLUNTEERS </li></ul><ul><li>HISTORICAL RECORD TO BE PASSED ON </li></ul>
  3. 3. LETTER <ul><li>Types of letters used today include addressed legal, formal or informal. </li></ul>
  4. 4. MEETING AGENDA <ul><li>Distributed in advance of meeting to ensure participants maintain focus and reach decisions. The agenda should include the purpose of the meeting, date, time, location and topics for discussion. </li></ul>
  5. 5. MEETING MINUTES <ul><li>A formal record of a meeting. This documents includes a list of participants, issues, decisions and commitments. They are to be distributed to all members of the committee following the meeting. </li></ul>
  6. 6. MEMO <ul><li>Brief, clear and to the point. This document is used as a reminder of discussions, or when a face-to-face meeting is not possible. </li></ul>
  7. 7. REPORT <ul><li>A formal account or collation of information. </li></ul>
  8. 8. VOICE MAIL ETIQUETTE <ul><li>Speak clearly and spell uncommon words </li></ul><ul><li>Keep the message short, be clear and get your point across </li></ul><ul><li>  Always provide a your number and speak slowly  </li></ul><ul><li>Keep your message upbeat and positive  </li></ul><ul><li>  Be prepared when to provide a message </li></ul>