Freedom of Information, What do We Know?


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Freedom of Information, What do We Know?

  1. 1. Freedom of Information: What do We Know? Kieran Lamb Head of Library Services Fade Library
  2. 2. Access to Information <ul><li>2 Key Pieces of Legislation </li></ul><ul><li>Freedom of Information Act 2000 (20 Working Days to Answer Request) </li></ul><ul><ul><li>About any information we hold, the processes we use, the decisions we make and anything else the requestor cares to ask us about. </li></ul></ul><ul><li>Data Protection Act 1998 (40 Calendar Days to Answer Request) </li></ul><ul><ul><li>About letting the individual ask about what information we hold on them. </li></ul></ul><ul><ul><li>SHA taking controlling and caring for the personal information it holds. </li></ul></ul><ul><ul><li>SHA being careful about exporting data. </li></ul></ul>
  3. 3. Eeek! It’s a Monster <ul><li>How do I recognise an FoI Request? </li></ul><ul><li>It must be in writing </li></ul><ul><li>It must have contact details you can reply to </li></ul><ul><li>This means </li></ul><ul><li>E-mail aliases </li></ul><ul><li>Letter </li></ul><ul><li>Emails </li></ul><ul><li>Fax </li></ul><ul><li>Post It Notes etc. </li></ul><ul><li>Are all legitimate ways to request </li></ul>
  4. 4. Freedom of Information <ul><li>Rights </li></ul><ul><li>The Right to be told whether information is held by a public authority </li></ul><ul><li>The Right to see information which is held </li></ul><ul><li>Legal Duties </li></ul><ul><li>The duty to assist the applicant </li></ul><ul><li>The duty to confirm or deny </li></ul><ul><li>It’s all about accountability </li></ul>
  5. 5. What does that mean Shaggy? <ul><ul><li>All information is potentially public </li></ul></ul><ul><ul><li>Must think about the creation and management of information </li></ul></ul><ul><ul><ul><li>Personal </li></ul></ul></ul><ul><ul><ul><li>Corporate </li></ul></ul></ul><ul><ul><li>Prepare for proactive disclosure (Put it on the website!) </li></ul></ul><ul><ul><ul><li>Reduce Burden </li></ul></ul></ul><ul><ul><ul><li>Re-consider process </li></ul></ul></ul>
  6. 6. Still not got a scoob? <ul><li>Reconsider processes – Corporate Information </li></ul><ul><li>How does information flow? </li></ul><ul><li>Do we need the information we have? Why? </li></ul><ul><li>What can we just share with the world at large without thinking about it? </li></ul><ul><li>How long should we keep information? </li></ul>
  7. 7. What do I do if I get a FoI request? <ul><li>Don’t panic! </li></ul><ul><li>Do you have the information? </li></ul><ul><li>Are there issues? </li></ul><ul><li>Do you know who holds the information? </li></ul><ul><li>Contact Kieran on 0151 285 4495 </li></ul>
  8. 8. DPA <ul><li>DPA confers rights </li></ul><ul><li>in relation to our ‘personal data’ </li></ul><ul><li>the right to know what has been recorded about us </li></ul><ul><li>the right to go to Court over in accurate data </li></ul><ul><li>the right to Compensation </li></ul><ul><li>About Accountability and Responsibility </li></ul>
  9. 9. The Velma Dinkley Moment! <ul><li>DPA means we need to think </li></ul><ul><li>How does information flow? </li></ul><ul><li>What do we hold that is personal information? </li></ul><ul><li>Do we really need that information? </li></ul><ul><li>How do we carry information around? </li></ul><ul><li>What would happen if we lost the information in a public place? </li></ul>
  10. 10. What do I do if I get a DPA request? <ul><li>Don’t panic! </li></ul><ul><li>Do you have the information? </li></ul><ul><li>Are there issues? </li></ul><ul><li>Do you know who holds the information? </li></ul><ul><li>Is the requestor who they say they are? </li></ul><ul><li>Have they paid any required access fee? </li></ul><ul><li>Contact Kieran on 0151 285 4495 </li></ul>
  11. 11. The dreaded ? Slide <ul><li>? </li></ul>