How to Spot Documentation Errors Before They Become Expensive Problems
How to Spot Documentation
Errors Before They Become
Have you ever been working on a contract or report
and realised halfway through creating it that it’s
almost identical to one that was created for a recent
Instead of killing yourself for hours creating a brand-new document
for something that is near enough the same as what you have already
done, you duplicate the file of the similar document, and simply make
the changes for the new project.
All is going well; you’ve amended the document to reflect your new
project, you’ve prepared it for publishing, and sent to the client for
approval. A task that might have taken you hours to complete has
been reduced to minutes.
A few hours pass and you are now fully engaged with your next task.
You are then interrupted by your boss who asks to see you in his
office. It turns out that when you duplicated the document of the
similar project, you forgot to alter the details, so sent out a document
to the correct company but with the incorrect information. Not only
does this look unprofessional, it also poses a privacy risk as the client
now has private details of another company. An unfortunate, but
potentially costly mistake that can only be put down to human error.
Automation can make such concerns one less thing to worry about:
minimising risk and increasing efficiency. With a document and
drawing management system like Excitech DOCS, you can set up
project templates which will automatically insert this data for you,
removing the need to copy or rename documents.
Watch the video below to learn how our document and drawing
management software Excitech DOCS allows you to trust your
documents by easily creating consistent and pre-populated
Whilst this example shows a template being created for a Microsoft
Office document, Excitech DOCS allows you to create templates for a
vast variety of documents including drawings and much more.
If you would like to learn more about our document and drawing
management software, click on the button below. Alternatively, feel
free to call us on 01992 807 444.
Click Here to Learn More
About Excitech DOCS