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How to Spot Documentation Errors Before They Become Expensive Problems

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Watch the video below to learn how our document and drawing management software Excitech DOCS allows you to trust your documents by easily creating consistent and pre-populated templates.

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How to Spot Documentation Errors Before They Become Expensive Problems

  1. 1. www.excitech.co.uk How to Spot Documentation Errors Before They Become Expensive Problems Have you ever been working on a contract or report and realised halfway through creating it that it’s almost identical to one that was created for a recent project? Instead of killing yourself for hours creating a brand-new document for something that is near enough the same as what you have already done, you duplicate the file of the similar document, and simply make the changes for the new project. All is going well; you’ve amended the document to reflect your new project, you’ve prepared it for publishing, and sent to the client for approval. A task that might have taken you hours to complete has been reduced to minutes. A few hours pass and you are now fully engaged with your next task. You are then interrupted by your boss who asks to see you in his office. It turns out that when you duplicated the document of the similar project, you forgot to alter the details, so sent out a document to the correct company but with the incorrect information. Not only does this look unprofessional, it also poses a privacy risk as the client now has private details of another company. An unfortunate, but potentially costly mistake that can only be put down to human error. Automation can make such concerns one less thing to worry about: minimising risk and increasing efficiency. With a document and drawing management system like Excitech DOCS, you can set up
  2. 2. www.excitech.co.uk project templates which will automatically insert this data for you, removing the need to copy or rename documents. Watch the video below to learn how our document and drawing management software Excitech DOCS allows you to trust your documents by easily creating consistent and pre-populated templates. https://vimeo.com/230022776 Whilst this example shows a template being created for a Microsoft Office document, Excitech DOCS allows you to create templates for a vast variety of documents including drawings and much more. If you would like to learn more about our document and drawing management software, click on the button below. Alternatively, feel free to call us on 01992 807 444. Click Here to Learn More About Excitech DOCS

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