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Top 10 “Must Dos” for Implementing an
Assessment Process in Your Program
Kyumin Whang, Ph.D., Associate Professor of Bioma...
Key Results - Institutional
 student and faculty anxiety
Staff support
Best practices & exam policy
 understanding &...
Top 10 “Must Dos” for Implementing
an Assessment Process
5 10
4 9
3 8
2 7
1 6
1
Top 10 “Must Dos” for Implementing
an Assessment Process
5 10
4 9
3 8
2 7
Form an ExamSoft
Implementation Team 6
Faculty
Point
Person Educational
Resources
Assessment
Expert
Laptop/IT
Support
2
Train the ExamSoft
Implementation Team
FIRST
Top 10 “Must Dos” for Implementing
an Assessment Process
5 10
4 9
3 8
7
For...
3
Top 10 “Must Dos” for Implementing
an Assessment Process
5 10
4 9
Establish School Policy for
Assessment Administration ...
i. Thou shalt use our new
electronic assessment tool for all
your exams and quizzes
ii. Thou shalt use our new
electronic ...
4
Top 10 “Must Dos” for Implementing
an Assessment Process
5 10
Establish School Policy to use
Competencies and LOs in
Cat...
Category Setup
Overall
Category Setup
DDS Competencies
Category Setup
Subject
Category Setup
Learning Objectives
5
Top 10 “Must Dos” for Implementing
an Assessment Process
Create Best Practices and
Exam Policy 10
Establish School Polic...
Academic Misconduct
✍Randomized Q&A’s help
however, students were…
✍ delaying start of exam
✍ copying notes from computer
...
6
Top 10 “Must Dos” for Implementing
an Assessment Process
Create Best Practices and
Exam Policy 10
Establish School Polic...
Advantages of Faculty
Implementation
Focus on student learning vs.
physical implementation
Different interests in webina...
Faculty Training Workshop Agenda
Session 1:
1) ExamSoft portal
2) Importing and creating
LO’s in categories
3) Importing,...
7
Top 10 “Must Dos” for Implementing
an Assessment Process
Create Best Practices and
Exam Policy 10
Establish School Polic...
Motivate Faculty
Use of different question typesimproved
assessments.
Immediate grading
Very quick grade adjustments
...
Improved Feedback to Students
Competency
Improved Feedback to Students
Subject
Improved Feedback to Students
Instructor
Improved Feedback to Students
Learning Outcome
Motivate Faculty
Use of different question typesimproved
assessments.
Immediate grading
Very quick grade adjustments
...
8
Top 10 “Must Dos” for Implementing
an Assessment Process
Create Best Practices and
Exam Policy 10
Establish School Polic...
Student Training
ExamSoft portal
Downloading exams
Exam procedure
How to take an exam
Computer troubleshooting
Funct...
9
Top 10 “Must Dos” for Implementing
an Assessment Process
Create Best Practices and
Exam Policy 10
Establish School Polic...
10
Top 10 “Must Dos” for Implementing
an Assessment Process
Create Best Practices and
Exam Policy
Conduct Regular Computer...
Questions?
Kyumin Whang, Ph.D., Associate Professor of Biomaterials
Department of Comprehensive Dentistry
whang@uthscsa.edu
Innovations in Assessment
• Learn innovative processes in assessment
• Network with colleagues
• Pre-conference workshops ...
Top 10 “Must Do's” for Implementing an Assessment Process in Your Program
Top 10 “Must Do's” for Implementing an Assessment Process in Your Program
Top 10 “Must Do's” for Implementing an Assessment Process in Your Program
Top 10 “Must Do's” for Implementing an Assessment Process in Your Program
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Top 10 “Must Do's” for Implementing an Assessment Process in Your Program

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Dr. Kyumin Whang, Associate Professor, The University of Texas Health Science Center at San Antonio, School of Dentistry

Implementation of a new technology in an educational program is never an easy feat. On-boarding and receiving faculty buy-in can be challenging, but with careful planning is achievable. This presentation will share The University of Texas Health Science Center at San Antonio (UTHSCSA) School of Dentistry’s best practices for implementation, set-up, and construction of assessment procedure to ensure successful adoption and continued use of ExamSoft. Topics covered will include: advantages and challenges of implementation, collaboration with specialists and technicians, setup of support systems, and construction of student academic misconduct procedures.

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Top 10 “Must Do's” for Implementing an Assessment Process in Your Program

  1. 1. Top 10 “Must Dos” for Implementing an Assessment Process in Your Program Kyumin Whang, Ph.D., Associate Professor of Biomaterials Department of Comprehensive Dentistry
  2. 2. Key Results - Institutional  student and faculty anxiety Staff support Best practices & exam policy  understanding & control of academic misconduct  assessment as an educational tool vs. an evaluation tool Analytics for institutional reporting
  3. 3. Top 10 “Must Dos” for Implementing an Assessment Process 5 10 4 9 3 8 2 7 1 6
  4. 4. 1 Top 10 “Must Dos” for Implementing an Assessment Process 5 10 4 9 3 8 2 7 Form an ExamSoft Implementation Team 6
  5. 5. Faculty Point Person Educational Resources Assessment Expert Laptop/IT Support
  6. 6. 2 Train the ExamSoft Implementation Team FIRST Top 10 “Must Dos” for Implementing an Assessment Process 5 10 4 9 3 8 7 Form an ExamSoft Implementation Team 6
  7. 7. 3 Top 10 “Must Dos” for Implementing an Assessment Process 5 10 4 9 Establish School Policy for Assessment Administration 8 Train the ExamSoft Implementation Team FIRST 7 Form an ExamSoft Implementation Team 6
  8. 8. i. Thou shalt use our new electronic assessment tool for all your exams and quizzes ii. Thou shalt use our new electronic assessment tool for all your preclinical and clinical assessments
  9. 9. 4 Top 10 “Must Dos” for Implementing an Assessment Process 5 10 Establish School Policy to use Competencies and LOs in Categories 9 Establish School Policy for Assessment Administration 8 Train the ExamSoft Implementation Team FIRST 7 Form an ExamSoft Implementation Team 6
  10. 10. Category Setup Overall
  11. 11. Category Setup DDS Competencies
  12. 12. Category Setup Subject
  13. 13. Category Setup Learning Objectives
  14. 14. 5 Top 10 “Must Dos” for Implementing an Assessment Process Create Best Practices and Exam Policy 10 Establish School Policy to use Competencies and LOs in Categories 9 Establish School Policy for Assessment Administration 8 Train the ExamSoft Implementation Team FIRST 7 Form an ExamSoft Implementation Team 6
  15. 15. Academic Misconduct ✍Randomized Q&A’s help however, students were… ✍ delaying start of exam ✍ copying notes from computer onto worksheet before starting exam ✍ texting answers when “Secure Review” was enabled ✍ copying off other’s screens
  16. 16. 6 Top 10 “Must Dos” for Implementing an Assessment Process Create Best Practices and Exam Policy 10 Establish School Policy to use Competencies and LOs in Categories 9 Establish School Policy for Assessment Administration 8 Train the ExamSoft Implementation Team FIRST 7 Form an ExamSoft Implementation Team Conduct Faculty Training Workshops
  17. 17. Advantages of Faculty Implementation Focus on student learning vs. physical implementation Different interests in webinars Different uses of analytics Reporting vs. changes to Q construction Tracking of student progress Improvement to LO’s Improvement to lectures
  18. 18. Faculty Training Workshop Agenda Session 1: 1) ExamSoft portal 2) Importing and creating LO’s in categories 3) Importing, creating and tagging questions and rubrics 4) Advantages and disadvantages of different question types 5) How to write good LO’s Session 2: 1)Creating assessments 2)Exam Policy 3)Taking a mock test 4)Data analysis 5)Adjusting scores 6)Creating student feedback and reports 7)Computer troubleshooting during an exam
  19. 19. 7 Top 10 “Must Dos” for Implementing an Assessment Process Create Best Practices and Exam Policy 10 Establish School Policy to use Competencies and LOs in Categories 9 Establish School Policy for Assessment Administration 8 Train the ExamSoft Implementation Team FIRST Motivate Faculty Form an ExamSoft Implementation Team Conduct Faculty Training Workshops
  20. 20. Motivate Faculty Use of different question typesimproved assessments. Immediate grading Very quick grade adjustments Feedback function Immediate release of scores Release of student performance linked to LO’s instead of questions
  21. 21. Improved Feedback to Students Competency
  22. 22. Improved Feedback to Students Subject
  23. 23. Improved Feedback to Students Instructor
  24. 24. Improved Feedback to Students Learning Outcome
  25. 25. Motivate Faculty Use of different question typesimproved assessments. Immediate grading Very quick grade adjustments Feedback function Immediate release of scores Release of student performance linked to LO’s instead of questions LO infofocus on teaching weaker areas LO infohighlight areas students struggle in Review after quizzes based on immediate results
  26. 26. 8 Top 10 “Must Dos” for Implementing an Assessment Process Create Best Practices and Exam Policy 10 Establish School Policy to use Competencies and LOs in Categories 9 Establish School Policy for Assessment Administration Conduct School-Wide Workshops Train the ExamSoft Implementation Team FIRST Motivate Faculty Form an ExamSoft Implementation Team Conduct Faculty Training Workshops
  27. 27. Student Training ExamSoft portal Downloading exams Exam procedure How to take an exam Computer troubleshooting Functions in SofTest Uploading exams Checking for grades and how to read reports
  28. 28. 9 Top 10 “Must Dos” for Implementing an Assessment Process Create Best Practices and Exam Policy 10 Establish School Policy to use Competencies and LOs in Categories Motivate Students Establish School Policy for Assessment Administration Conduct School-Wide Workshops Train the ExamSoft Implementation Team FIRST Motivate Faculty Form an ExamSoft Implementation Team Conduct Faculty Training Workshops
  29. 29. 10 Top 10 “Must Dos” for Implementing an Assessment Process Create Best Practices and Exam Policy Conduct Regular Computer Maintenance Sessions & Orientation Workshops Establish School Policy to use Competencies and LOs in Categories Motivate Students Establish School Policy for Assessment Administration Conduct School-Wide Workshops Train the ExamSoft Implementation Team FIRST Motivate Faculty Form an ExamSoft Implementation Team Conduct Faculty Training Workshops
  30. 30. Questions? Kyumin Whang, Ph.D., Associate Professor of Biomaterials Department of Comprehensive Dentistry whang@uthscsa.edu
  31. 31. Innovations in Assessment • Learn innovative processes in assessment • Network with colleagues • Pre-conference workshops with ExamSoft trainers • Visit www.assessmentconference.com for more details

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