E Communication Book For Schools


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The e-diary is a centralized point of continual contact to facilitate interactions between parents and teachers in a systematic fashion using technology as a support back bone. It acts as a multi channel bridge between the school and parents using multiple contact points. It improves teacher productivity by reduction of repetitive tasks and the use of technology in administrative tasks.
It showcases the school’s progressive administrative methods by reaching out to parents in real time and ensuring complete audit ability of the communication process. It helps the ongoing “Green Movement”, by reducing the use of paper and replacing it with electronic modes of communication.

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E Communication Book For Schools

  1. 2. What is the e Diary? <ul><li>It is an electronic version of the current communication book, which acts as a bridge between the school and the parents. </li></ul><ul><li>It is available online 24x7x365. </li></ul><ul><li>It is built using the latest technologies with effective protection against intrusion and viruses. </li></ul>
  2. 3. Teachers Parents A centralised point of continual contact to facilitate interactions between parents and teachers in a systematic fashion using technology as a support back bone.
  3. 4. How does it help? <ul><li>Simplifies repetitive tasks for the teachers. </li></ul><ul><li>Enhances teacher productivity through the use of technological aids. </li></ul><ul><li>Reaches out to the parents real time. </li></ul><ul><li>Aligns the school with progressive administration methods. </li></ul><ul><li>Provides an electronic footprint to the school. </li></ul>
  4. 5. How does it work? <ul><li>It is based on password protected login processes. </li></ul><ul><li>Flexible rights allocation to users based on the requirement and access levels. </li></ul><ul><li>Centralised common location for access to all communication information. </li></ul><ul><li>Real time alerts - triggered by initiating communication threads. </li></ul>
  5. 6. Teacher Interface <ul><li>Initiate New Communication </li></ul><ul><li>Review Message Queue </li></ul><ul><li>Review Delivery Gaps </li></ul><ul><li>Knowledge Portal </li></ul><ul><li>Bulletin Board </li></ul><ul><li>Reports </li></ul>
  6. 7. Process Flow – New Communication 1) Teacher logs In 2) Selects class, division and Student (s) 3) Enters Communication Text 4) Posts Communication Text in to the selected student (s) e communication book 5) Automated e-mail/SMS is sent to the registered guardian/ parent regarding the new entry Parents
  7. 8. Process Flow – Message Queue 1) Teacher logs In 2) View list of parent responses or new communication by time of receipt or by student name alphabetically ordered 3) On clicking the desired link, the parent comment and response box open in a new pop-up 4) On closure of this new pop-up, a message is sent back to the parent with the time, date and name of the teacher who has read the message along with response / comments if any.
  8. 9. Process Flow – Delivery Gaps View list of cases where SMS delivery flag is NO and e-mail delivery flag is NO and message read flag is NO Teacher logs in View list of cases where SMS delivery flag is YES and e-mail delivery flag is NO and message read flag is NO Call the parent and update the mobile number and e-mail id. Call the parent and update the e-mail id.
  9. 10. Knowledge Portal <ul><li>Principal’s Corner </li></ul><ul><ul><ul><li>Tips from the top. What works and what doesn’t. </li></ul></ul></ul><ul><li>Best Practice Sharing Space </li></ul><ul><ul><ul><li>Ideas on innovative presentation of teaching topics, handling difficult children, managing groups, breaking up fights, etc. </li></ul></ul></ul><ul><li>Questionable Zone </li></ul><ul><ul><ul><li>Answers are rated by the question raiser. Quarterly awards for teacher with maximum best answers. </li></ul></ul></ul>
  10. 11. Parent Interface <ul><li>Initiate New Communication </li></ul><ul><li>Review / Reply to Communication from School </li></ul><ul><li>Bulletin Board </li></ul><ul><li>Reports </li></ul>
  11. 12. Process Flow – Parent Interface Parent logs in Initiate new communication with the teacher Review communication and reply with comment if required Post message on bulletin board Queue to the designated Teacher (s) Flag as read and queue to the designated teacher (s) in case of a reply Queue to the supervisor for approval
  12. 13. What Next? <ul><li>Aid in data collection and sign off from parents. </li></ul><ul><li>The data integration and roll out would take about 20 days. </li></ul><ul><li>Arrange for teacher and parent time for training. Training on the use of the software for both the teachers and the parents would be done by Evolve. </li></ul>
  13. 14. So what does it cost? <ul><li>There is a one time data integration cost of Rs. 15 per student </li></ul><ul><li>The rates for the different packages are </li></ul><ul><li>The SMS alerts cost would be at actual </li></ul><ul><li>The school should have a couple of computers and an internet connection. </li></ul>E-Dairy + Alerts + Knowledge Portal + E-mail/SMS Interface Rs. 2,900 Platinum E-Dairy + Alerts + Knowledge Portal Rs. 2,400 Gold E-Dairy + Alerts Rs. 1,900 Silver Features Monthly Package
  14. 15. So how does Evolve make money? <ul><li>Evolve uses banner space in the e-mail alerts and the portal for marketing of various relevant products. </li></ul><ul><li>Evolve helps the school in development of other software tools that would aid the progress of the school. Evolve would charge for these developments. </li></ul>
  15. 16. Thank you for your time, attention and support You can reach us at [email_address] +91 – 99 7575 7777 / +91 – 9763 1 22 333