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Events feasibility and development series project system

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Events feasibility and development series project system

  1. 1. Events Feasibility and Development Series Project system William O’Toole www.epms.net
  2. 2. Checklists Responsibility Tasks Resources Work Breakdown Structure Risk Register Stakeholder management Brief – summary expectations assumptions Scope : date, who, where.. Measurable Objectives Mission/goals Other Doc Site map Contact sheet Production Sched. Evaluation Glossary of terms Archive Schedule Defining the event project Planning Review and Archiving Explanation/ manual INPUT –baseline plans Past events stored data © W. J. O’Toole EPARS Event planning, archiving and review system © W. J. O’Toole
  3. 3. <ul><li>Common goals – more refined as you progress </li></ul><ul><li>Cost benefit analysis </li></ul><ul><li>Intangible benefits – how do you measure them? </li></ul><ul><li>Creating a management discipline and accountability </li></ul>Brief – summary expectations assumptions Measurable Objectives Mission/goals Defining the event project © W. J. O’Toole
  4. 4. <ul><li>Scope statement to clarify the event project definition </li></ul><ul><li>Stakeholder management : model is found in sponsorship management </li></ul><ul><li>WBS and the risks register </li></ul><ul><li>Input of critical tasks </li></ul>Work Breakdown Structure Risk Register Stakeholder management Scope : date, who, where.. Project Management Methodology © W. J. O’Toole
  5. 5. <ul><li>What, when, who, what’s needed </li></ul><ul><li>Template system - spreadsheets </li></ul><ul><li>Work in progress report and commitment accounting </li></ul>Checklists Responsibility Tasks Resources Schedule © W. J. O’Toole
  6. 6. <ul><li>Evaluation of the project </li></ul><ul><li>Folder system </li></ul>Other Doc Site map Contact sheet Production Sched. Evaluation Archive © W. J. O’Toole
  7. 7. <ul><li>Using previous events as a baseline </li></ul><ul><li>Knowledge management </li></ul><ul><li>Using other industries as an input - logistics, contract management </li></ul>Glossary of terms Explanation/ manual INPUT –baseline plans Past events stored data © W. J. O’Toole
  8. 8. Checklists Responsibility Tasks Resources Work Breakdown Structure Risk Register Stakeholder management Brief – summary expectations assumptions Scope : date, who, where.. Measurable Objectives Mission/goals Other Doc Site map Contact sheet Production Sched. Evaluation Glossary of terms Archive Schedule Defining the event project Planning Review and Archiving Explanation/ manual INPUT –baseline plans Past events stored data © W. J. O’Toole EPARS Event planning, archiving and review system © W. J. O’Toole
  9. 9. Events Feasibility and Development Series Menu William O’Toole www.epms.net Signage at events Event project management system Who am I Tips on delegating tasks Events Strategy Events as assets

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