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EVA/Minerva 2014 
XIth Annual International Conference 
Van Leer Jerusalem Institute 
November 2014 
Practitioners & speci...
Introduction 
• Nicholas Crofts 
• Chair of ICOM CIDOC 
• MA Philosophy 
• PhD Cultural Informatics 
• Working in the fiel...
Overview 
• What CIDOC is 
• Our mixed audience 
• What we’re doing to get them to 
talk to each other
What is CIDOC? 
• Comité International pour la Documentation 
• “A neutral, international forum for the discussion of all ...
Our focus 
• What’s in a name? 
– Documentation of collections 
– Collections of documents
Information management
Governance 
• ICOM – a French association 1901 
• ICOM Statutes, CIDOC by laws 
• CIDOC board: 
– Chair 
– Vice Chair 
– S...
Finances 
• Annual ICOM Subsidy 
– core + number of members + performance 
• CIDOC Bursary Fund 
• Subsidies Getty Foundat...
Impact on membership 
• Motivated & available 
• Access to funding 
• Predominantly European 
• Divided into two groups…
CIDOC’s Publics 
10 
CIDOC 
Practioners Specialists
Divergent “domains of 
discourse” 
• Practical concerns... Theoretical 
• Technophobe... Technophile 
• Conservative... In...
Common misunderstandings 
• Rich mass of museum data waiting to be 
published... 
• … museums don’t want to publish it 
• ...
What’s at stake? 
• Innovation : 
– Saving time and money 
– Providing better services 
– Protecting our heritage 
– Getti...
So what is CIDOC doing? 
• Creating a network 
• Encouraging communication 
• Providing training 
• Supporting the profess...
Principles of Museum 
documentation 
• collections without adequate documentation 
cannot be considered to be true museum ...
CIDOC Conference 
• Helsinki, Rio de Janeiro, Dresden, New Delhi, Milan 
• Balanced programme 
• Bursaries
Working groups 
1. Archaeological Sites 
2. Conceptual Reference Model SIG 
3. Co-reference 
4. Data Harvesting and Interc...
Committee culture
Publications 
• CIDOC Fact Sheets: 
– Registration step by step 
– Labelling and marking objects 
– Recommendations for id...
Information systems : theory 
analysis implementation 
impact 
Domain of 
discourse 
Conceptualisation 
Technical 
system ...
CIDOC CRM ontology 
E52 Time Span E53 Place 
0,n 0,n 
is time span of (has time span) P7 took place at (witnessed) 
0,n 
0...
CIDOC training programme 
• With Museum of Texas Tech University 
• Modular - allows flexibility 
• For newcomers & experi...
CIDOC training in Brazil
Conclusion 
• CIDOC 
• Networking 
• Accessible documentation 
• Training
Thank You 
• Contact details: 
– Email:- nicholas@crofts.ch 
– CIDOC web site:- cidoc.icom.museum 
• I would like to thank...
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A3 nicholas crofts_cidoc_practioners-specialists

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2014 EVA/Minerva Jerusalem International Conference on Digitisation of Cultural Heritage
http://2014.minervaisrael.org.il
http://www.digital-heritage.org.il

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A3 nicholas crofts_cidoc_practioners-specialists

  1. 1. EVA/Minerva 2014 XIth Annual International Conference Van Leer Jerusalem Institute November 2014 Practitioners & specialists: the role of CIDOC in establishing effective communication Nicholas Crofts, Chair ICOM CIDOC
  2. 2. Introduction • Nicholas Crofts • Chair of ICOM CIDOC • MA Philosophy • PhD Cultural Informatics • Working in the field since 1985 • Ontology administrator IOC • Assistant Professor MTTU
  3. 3. Overview • What CIDOC is • Our mixed audience • What we’re doing to get them to talk to each other
  4. 4. What is CIDOC? • Comité International pour la Documentation • “A neutral, international forum for the discussion of all issues relating to information management in museums” • 1 of ICOM's 31 International Committees • Founded in 1950 • Members in >60 countries • Voluntary, not for profit • Free for ICOM members
  5. 5. Our focus • What’s in a name? – Documentation of collections – Collections of documents
  6. 6. Information management
  7. 7. Governance • ICOM – a French association 1901 • ICOM Statutes, CIDOC by laws • CIDOC board: – Chair – Vice Chair – Secretary – Editor – 4 ordinary members – Ex officio chairs of working groups
  8. 8. Finances • Annual ICOM Subsidy – core + number of members + performance • CIDOC Bursary Fund • Subsidies Getty Foundation • “Franchised” financial liability
  9. 9. Impact on membership • Motivated & available • Access to funding • Predominantly European • Divided into two groups…
  10. 10. CIDOC’s Publics 10 CIDOC Practioners Specialists
  11. 11. Divergent “domains of discourse” • Practical concerns... Theoretical • Technophobe... Technophile • Conservative... Innovation • Museums... Research • ICOM members... Not ICOM members
  12. 12. Common misunderstandings • Rich mass of museum data waiting to be published... • … museums don’t want to publish it • Museum meta data is poor quality • Why do we need new technology? • Technology is ephemeral, information is perennial
  13. 13. What’s at stake? • Innovation : – Saving time and money – Providing better services – Protecting our heritage – Getting people involved
  14. 14. So what is CIDOC doing? • Creating a network • Encouraging communication • Providing training • Supporting the profession
  15. 15. Principles of Museum documentation • collections without adequate documentation cannot be considered to be true museum collections – they cannot be adequately safeguarded and cared for – the museum cannot demonstrate legal accountability – their value for research and interpretation is greatly reduced CIDOC Principles of Documentation, ICOM Rio 2013 16
  16. 16. CIDOC Conference • Helsinki, Rio de Janeiro, Dresden, New Delhi, Milan • Balanced programme • Bursaries
  17. 17. Working groups 1. Archaeological Sites 2. Conceptual Reference Model SIG 3. Co-reference 4. Data Harvesting and Interchange 5. Digital preservation 6. Documentation Standards 7. Information Centres 8. Museum process implementation 9. Research Environments 10.Intangible Cultural Heritage
  18. 18. Committee culture
  19. 19. Publications • CIDOC Fact Sheets: – Registration step by step – Labelling and marking objects – Recommendations for identity photographs • International Guidelines for Museum Object Information • Statement of principles of museum documentation • The CIDOC Conceptual Reference Model (ISO 21127) • Annual newsletter since 1989 • Bilingual French & English and low-bandwidth
  20. 20. Information systems : theory analysis implementation impact Domain of discourse Conceptualisation Technical system maintenance
  21. 21. CIDOC CRM ontology E52 Time Span E53 Place 0,n 0,n is time span of (has time span) P7 took place at (witnessed) 0,n 0,n E39 Actor E5 Ev ent E77 Persistent Item 0,n 0,n Ent_42 Ent_423 0,n 0,n E7 Activity P14 performed (carried out by) P125 used specific object E70 Thing 0,n 0,n 0,n 0,n P11 had part icipant P12 was present at
  22. 22. CIDOC training programme • With Museum of Texas Tech University • Modular - allows flexibility • For newcomers & experienced staff • International perspective • Tutors from CIDOC and MTTU faculty • Annual: – 2011, 2012, 2013, 2014 Texas – 2013, 2014 São Paolo – 2015 ...
  23. 23. CIDOC training in Brazil
  24. 24. Conclusion • CIDOC • Networking • Accessible documentation • Training
  25. 25. Thank You • Contact details: – Email:- nicholas@crofts.ch – CIDOC web site:- cidoc.icom.museum • I would like to thank: – Millie and Susan Hazan – EVA / Minerva 2014

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