Tooling up your advising (neaahp 2011)


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A brief description of technological tools that can be useful for prehealth advisors in assessing advisees and their advising program.

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Tooling up your advising (neaahp 2011)

  1. 1. Tooling Up Your Advising<br />Emil Chuck, Ph.D.<br />George Mason University<br />April 1, 2011<br />Northeast Association of<br />Advisors for the Health Professions<br />Newport, Rhode Island<br />
  2. 2. Agenda<br />What tools have my advisees used?<br />Annual Welcome Week Survey 2010-2011<br />Preapplication 2011 (for EY 2012)<br />Taking advantage of Facebook addiction.<br />GMU Health Professions Advising fan page.<br />QR Codes: The Next Frontier.<br />You know, that weird square “bar code”.<br />
  3. 3. Online survey tools<br />Administered through SurveyMonkey (institutional rate).<br />$300/year (Gold-level subscription)<br />Annual “Welcome Week” survey<br />Open between May 15 to May 14 annually.<br />Required to “declare premed” to advising (me).<br />Questionnaire and census for all advisees.<br />Pre-application<br />Open only to declared intended applicants (from WWS)<br />Email (unique link).<br />Open between December 10 and January 15.<br />Required for committee letter process.<br />
  4. 4. Advisees’ use of internet<br />Aside from what is covered on the prehealth website and associated resources (iTunes, Facebook, wiki pages), what additional information and support do you seek to achieve your career goals? (n=517)<br />
  5. 5. Pre-applicants internet sources<br />Which online resources do you rely upon to get information about health professional careers and the application process? Use a new line for each resource/website.<br />Text analysis of 184 responses (approximate)<br />81 (44%) Student Doctor Network <br />81 (44%) GMU Prehealth website<br />45 (24%) AAMC<br />
  6. 6. Sample responses<br />I have relied upon the GMU prehealth website to gain an understanding of all the requirements for the application process at GMU. I also referred to it frequently for the diagnostic reports of George Mason students and the number who have been accepted into health professional programs. I relied on the MasonWikiPrehealth page to access the list of summer enrichment programs in the past, from which I selected to apply to SMDEP. More recently, I have been viewing the list of postbaccalaureate programs that are offered. I visited the Student Doctor Network website regularly to stay informed with the latest articles that are posted. On the forums, I was able to read about experiences that current dental students have as well. I visited for an overview of the types of students that are being accepted into specific dental schools. I visited each dental school’s website that I intend to apply to for an understanding of each school’s requirements and to gain as much information about the school as possible. I visited the ADEA website, particularly the section for “Current and Future Students”, for links for predental students and the guidelines for applying to dental schools.<br />I mainly use facebook as a lot of organizations have facebook pages now so it makes it quite easy. I subscribe to online feeds through facebook of various medical/health-related professional organizations to stay updated on current issues in healthcare affecting medical professionals. Some organizations I follow on facebook: AAMC, AMCAS, AMA, AMSA, as well as different U.S. medical schools' facebook pages.<br />
  7. 7. Addicted to Facebook<br />How I try to get my prehealth advisees hooked…<br />
  8. 8. Online management strategy<br />Main website<br />Online handbook<br />SurveyMonkey: registration and application<br />Data analysis for applicant pool and evaluation<br />Email listserv<br />Immediately important messages<br />Use it more rarely than before.<br />Constant Contact<br />Weekly timed email reminders<br />Blackboard<br />Manage as a virtual “file drawer”, complements paper files<br />iTunesU<br />Audio archive for presentations<br />MasonWiki<br />Updatable information (summer programs, postbacopps, etc.)<br />Facebook<br />Social engagement and advocacy with advisees<br />Twitter<br />Aggregate newsfeeds, form “twibe” with other prehealth/medical education feeds<br />EventBrite<br />Pre-registration website (tickets)<br />
  9. 9. Facebook<br />Personal pages<br />Group pages<br />Fan (business) pages<br />!/etchuck<br />!/home.php?sk=group_123803334353304&ap=1<br /><br />
  10. 10. George Mason University Prehealth Advising<br />Students: Stop friending me!<br />Launched April1, 2010<br />Open to public<br />Students<br />Alumni<br />Faculty<br />Visitors<br />Can “like” affiliated fan pages.<br />Professional schools<br />Application services<br />University allies<br />Other organizations<br />Affiliated fan pages liked<br />NIH<br />AAMC (AMCAS, FIRST, SMDEP alumni, AspiringDocs)<br />PharmCAS<br />ADEA (AADSAS)<br />VMCAS<br />Emory Prehealth Office<br /><br />Also, there is a “GMU Undergraduate Research” fan page.<br />Communicate about research opportunities.<br />
  11. 11. Facebook is not (and is more than) email.<br />Facebook works best when<br />Fans view interesting information (to like/comment).<br />News articles<br />Information is updated daily.<br />You link multimedia to the site.<br />You share updates from other sites.<br />Send them something useful to look at when they aren’t paying attention in class.<br />Exam break YouTube daily professional school follies videos<br /><br />
  12. 12. 2D barcodes: stop typing…<br />Use your cellphones to complement your presentations...<br />
  13. 13. QR Codes (2D bar codes)<br />Quick Response<br />Instead of typing in a URL into a smartphone.<br />Readable by QR barcode readers<br />With a program/app, readable on camera-enabled smart phones.<br />For those with apps, try these.<br />
  14. 14. Other 2D barcodes<br />Datamatrix<br />BeeTagg<br /><br />
  15. 15. Use a QR code on your letterhead<br />
  16. 16. Use a QR code to promote yourself/office<br />Business cards<br />Name tags<br />Credit: Chris Suspect, American Society for Microbiology<br />AAAS 2011 Social Media Soiree<br />