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Effective delegation

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Effective delegation

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Do we delegate effectively? Delegation is vital for leadership, team empowerment and motivation. This presentation is about basic tips that we sometimes forget.

Do we delegate effectively? Delegation is vital for leadership, team empowerment and motivation. This presentation is about basic tips that we sometimes forget.

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Effective delegation

  1. 1. Effective Delegation E. STAVRINAKI 1 EVA STAVRINAKI BUSINESS STRATEGIST & TEACHER
  2. 2. People are the most important part of an organization and managers must do all they can to keep people active, creative, and motivated. E. STAVRINAKI 2
  3. 3. 3E. STAVRINAKI According to a recent Conference Board report, 78% of all personnel in major corporations believe that their manager “routinely does work that would be more effectively done by someone at my level.” 66% of managers say they would like to “increase their use of delegation as a time management and personnel development tool.”
  4. 4. Warning signs •Is your inbox always full? •Is the staff’s morale low and staff turnover on the rise? •Are delegated tasks incomplete and are deadlines being missed? •Do you intervene often in tasks or projects delegated to staff ? E. STAVRINAKI 4
  5. 5. Warning signs •Do you second guess staff assignments and often do you redo them yourself? • Aren’t your staff members taking responsibility for tasks or projects that you have delegated to them? E. STAVRINAKI 5
  6. 6. What Is Delegation? Delegation is the process of assigning tasks or projects to subordinates and clearly dictating expected outcomes and timeframe for completion. It must be accompanied by the commitment of subordinates to complete the tasks or projects. 6E. STAVRINAKI
  7. 7. Dumping work To give orders No to be responsible and accountable for the work being completed successfully What Is Not Delegation…? E. STAVRINAKI 7
  8. 8. Why is delegating important? E. STAVRINAKI 8
  9. 9. Delegating Benefits – FOR YOU Allows time to focus on other initiatives and increases flexibility  Gain trust in the performance of your employees, and in turn earn respect from your employees Improves the level of trust and communication between you and your employees  Achieves goals that require cooperative group effort  Build on your leadership skills 9 Balanced workload, and time to have a life outside of work Less stress  Increased productivity  More ideas / creativity / solutions  Better use of human resources E. STAVRINAKI
  10. 10. Delegating Benefits - For Your Subordinates Improves the level of trust and communication between you and your employees  Achieves goals that require cooperative group effort  Personal and professional development  Increased job satisfaction  Know-how, experience Increased productivity 10E. STAVRINAKI
  11. 11. Delegating Benefits – For Your Organization Saves money for the organization by ensuring that tasks are assigned to the right person at the right level Increases overall productivity and efficiency by making the best use of organizational resources More motivated staff and improved retention 11E. STAVRINAKI
  12. 12. What gets in the way of delegating? E. STAVRINAKI 12
  13. 13. What gets in the way of delegating? "I can do this better and quicker than my staff.“ "I don't have confidence in my staff.“ "It's easier to do it myself than to organize it, explain it, and monitor it.“ E. STAVRINAKI 13
  14. 14. What gets in the way of delegating? "I like to have things done my way.“ "My staff will resent the additional work.“ "My staff expect their manager to be the problem solver and decision maker." E. STAVRINAKI 14
  15. 15. The 10 Steps to successful delegation 1. Define the task 2. Select the individual 3. Assess ability and training needs 4. Explain why 5. State required results 6. Identify required resources 7. Agree on a schedule 8. Support and communicate 9. Provide feedback on results 10. Repeat the process E. STAVRINAKI 15
  16. 16. What Can and Cannot Be Delegated 16E. STAVRINAKI
  17. 17. What Can and Cannot Be Delegated DO NOT Delegate: Your specified responsibilities Your own “hot potatoes” Confidential issues 17E. STAVRINAKI
  18. 18. How Do you Handle Obstacles? Only in extreme cases should you consider taking back the delegation. Do this only if major problems are evident! 18E. STAVRINAKI
  19. 19. Why Delegation may Fail? The main reasons delegation fails are:  No to follow the 10 Steps or a plan Lack of communication Fear of losing control Corporate culture 19E. STAVRINAKI
  20. 20. What is the key concept? Tomorrow what actions will you take? E. STAVRINAKI 20
  21. 21. Remember… E. STAVRINAKI 21
  22. 22. E. STAVRINAKI 22 stavrinaki.eva@gmail.com https://gr.linkedin.com/pub/eva-stavrinaki/ba/114/401

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