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Celtic WebCt VLE Presentation

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Celtic WebCt VLE Presentation

  1. 1. Enhancing life-long learning, teaching and research through information resources and services
  2. 2. Dr Elaine Swift Education and Training Manager Educational Development Unit Nottingham Trent University Selecting a next generation virtual learning platform for the University
  3. 3. Selecting a Next Generation VLE <ul><li>What do we need to consider in selecting a new VLE </li></ul><ul><li>Why change and how did we enable this to happen? </li></ul><ul><li>Process of Procurement </li></ul><ul><ul><li>Tender Process </li></ul></ul><ul><ul><li>Project Engagement with University Stakeholders </li></ul></ul><ul><ul><li>Pinning down ‘The One’ </li></ul></ul><ul><li>Dotting the ‘i’s and crossing the ‘t’s </li></ul><ul><li>A ‘Bewildering roller-coaster ride’ -reflections on the process </li></ul><ul><li>And would we do it all again? </li></ul><ul><li>Where are we now? </li></ul>
  4. 4. Selecting a Next Generation VLE <ul><li>Influences on the Selection Process </li></ul>
  5. 5. Selecting a Next Generation VLE <ul><li>Why Choose a new VLE? </li></ul><ul><li>2004: Strategic Plan and eLearning - strengthen its use of blended and online learning across the NTU </li></ul><ul><li>Home-grown, bespoke Virtual Learning Portal (VLP) but lack of strategic development coupled with long term support issues meant it was time for re-evaluation. </li></ul><ul><li>To ensure impartiality, an external company was hired to conducted staff and student facilitated workshops to define what a successful eLearning environment would entail. </li></ul>
  6. 6. Selecting a Next Generation VLE <ul><li>Why Choose a new VLE? </li></ul>
  7. 7. Selecting a Next Generation VLE <ul><li>Why Choose a new VLE? </li></ul>
  8. 8. Selecting a Next Generation VLE <ul><li>Why Choose a new VLE? </li></ul><ul><li>From focus groups a survey was produced that engaged all stakeholders in ensuring that the right functionality and aspirations were being sought. </li></ul><ul><li>Through both methods of engagement it was also possible to capture </li></ul><ul><ul><li>Success criteria </li></ul></ul><ul><ul><li>Risks </li></ul></ul><ul><ul><li>Issues </li></ul></ul><ul><ul><li>Dependencies </li></ul></ul>
  9. 9. Selecting a Next Generation VLE <ul><li>Process of Procurement </li></ul><ul><li>EU Tendering Process adopted allowing potential flexibility about the final specification, pricing and contract terms </li></ul><ul><li>Of the 39 organisations that expressed an interest each was sent a Pre-Qualification Questionnaire (PQQ) based on the findings of workshops with community </li></ul><ul><li>10 responses were evaluated by Project Team and members of one of the Project’s workstreams resulting in 4 shortlisted organisations </li></ul>
  10. 10. Selecting a Next Generation VLE <ul><li>Project Engagement with Stakeholders – Getting a Shortlist </li></ul>
  11. 11. Selecting a Next Generation VLE <ul><li>Pinning Down the ‘One’ </li></ul><ul><li>Each supplier had a day to give demonstrations. </li></ul><ul><li>Stakeholders from Academic Colleges, Information Systems, Libraries and Learning Resources and Student Support Services given opportunities to observe and assess suppliers’ systems </li></ul><ul><li>Members of Information Gathering workstream conducted site visits after which 2 suppliers finally selected on grounds that they best matched NTU’s functional and technical requirements. </li></ul>
  12. 12. Selecting a Next Generation VLE <ul><li>Pinning Down the ‘One’ </li></ul><ul><li>Final two suppliers were issued with a tender document providing the detailed the functional, technical, support and training requirements of a VLE. </li></ul><ul><li>Suppliers were assessed against their response to the tender document by Project Team and Information Gathering and Testing workstream </li></ul><ul><li>Further evaluation of systems with all students and staff able to participate and feedback either via formal evaluation methods or informal. </li></ul><ul><li>Large amount of work on accessibility with internal review </li></ul><ul><li>In tender evaluations one supplier came out: Desire2Learn </li></ul>
  13. 13. Selecting a Next Generation VLE <ul><li>Dotting the ‘i’s and crossing the ‘t’s </li></ul><ul><li>D2L invited to make Best and Final Offer </li></ul><ul><li>A lot of contract negotiations </li></ul><ul><li>And a substantial due diligence – Blackboard Patent Litigation </li></ul><ul><li>Recommendation finally made to VLE Steering Committee to proceed with purchase of Desire2Learn </li></ul>
  14. 14. Selecting a Next Generation VLE <ul><li>A ‘bewildering roller-coaster ride’ -reflections on the Process </li></ul><ul><li>Process of procurement was long but engagement with the various communities that comprise our stakeholders was vital </li></ul><ul><li>We have had academic and professional services engagement all the way through the process. </li></ul><ul><li>- ‘Beyond seeing what functionality and new ideas are outside of our world, the process has been both thorough and thought provoking. ….. It's been a journey of discovery and self-discovery that has led us to Desire2Learn, and to a new way of thinking about e-learning in NTU.’ Senior NTU Lecturer </li></ul>
  15. 15. Selecting a Next Generation VLE <ul><li>And would we do it all again? </li></ul><ul><li>Yes but….. </li></ul><ul><li>Choosing a VLE vendor with little presence outside North America brings cultural challenges both to NTU and D2L </li></ul><ul><li>Allowing more opportunity to explore how that relationship would develop would have been of benefit to both parties </li></ul>
  16. 16. Selecting a Next Generation VLE <ul><li>Almost One Year On , </li></ul><ul><li>Currently in the process of implementing VLE </li></ul><ul><li>Have taken the workstream approach and stakeholder involvement into this phase. </li></ul><ul><li>Currently in process of upgrading to latest version to enable us to evaluate ePortfolio tool in detail </li></ul><ul><li>Launching system to students in September. </li></ul>
  17. 17. Selecting a Next Generation VLE <ul><li>Thanks to… </li></ul><ul><li>Sue McKnight, Director of Libraries and Knowledge Resources </li></ul><ul><li>Mark Deeley, VLE Project Manager </li></ul><ul><li>VLE Project Team </li></ul>

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