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What Is LibGuides?


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Talk on "What is Libguides?" - presented by Rosalind Pan, (Head of Outreach, UCD Library) at the ANLTC Seminar on "Using LibGuides: from simple online guides to complete library websites", at University College Dublin on Wednesday, 25th March 2015.

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What Is LibGuides?

  1. 1. Ros Pan Head of Outreach UCD Library
  2. 2.   Password is lower case “anltc”
  3. 3.  Cloud based, Software as a Service, hosted web platform  No local server or software  Edit via the web, anywhere, anytime  Can store docs and images used in the guides also up in the cloud  Lease their cloud storage from Amazon
  4. 4.  Annual payment  Cost depends on: size of your institution, which version you go for, any add-ons you want, any discount you can negotiate!  For UCD with about 25,000 students, the fuller CMS version (about 40% more cost) and a 10% discount we are paying round about €3,100 a year  Maybe others will be forthcoming in public or at refreshment breaks on what they pay…
  5. 5. LibGuides Annual License USD 2,599.00 Images and Back-Ups Module USD 199.00 CMS upgrade USD 1,100.00 10% Discount (USD 390.00) USD 3,508.00 About 3,100 euro p/a
  6. 6.  Out of the box solution requiring just tiny bit of customising (banner, colour scheme)  Easy to use editing interface  Many librarians can create content with it, compared to the Library website  Seen mainly as a place to lodge lists of online library guides in subject and topic areas  If you take a tour of LibGuides customers, maybe 90% use it in this way at the moment
  7. 7. Small edits to out of the box: Banner Main title or not Guides in 1 or 2 columns How many ways to present the guides to users Changing the range of widgets in the right bar
  8. 8.  You can purchase standard LibGuides or LibGuides CMS  Also now have the new version 2 - looks different, and has a number of attractive features not found in the old version 1  New customers will get version 2 so when browsing sites it is good to look for version 2 sites as this is what you will get  Existing users should consider migrating
  9. 9.  You can put your guides into GROUPS, each can look different, with own home page and their own banner
  10. 10.  You get more file storage so can move a lot of your docs, pdfs, images into the system alongside the guide itself  You can SHARE images in shared folders and all use one copy and all have access to the whole set
  11. 11.  You get access to the module to build forms and surveys and embed them into your guides
  12. 12.  Standard product you now (version 2) have 2 basic guide templates: for top bar style and left bar style.  But with the CMS version IF you have the skills to code them up you can develop any number of different guide templates with different layouts altogether – for those contemplating replacing a website with LibGuides this is an important feature
  13. 13.  Can password control or IP control access to individual guides
  14. 14.  Version 2 total new system on a separate server  Still finishing it off, a few missing bits, taken a long time well over a year so far  New customers will get version 2 – so look at these sites!  Existing users will need to migrate from 1 to 2, a significant process involved in that – only < 25% have so far done this migration
  15. 15.  Responsive design based on Bootstrap so should display nicely from smartphone, mini tablet, tablet and desktop sizes  Home page layout is different  Colours are FLAT not gradients so it looks more “modern”  You can match colour of top tabs exactly to your website colours if you wish  You can have guides either with traditional top tab style or you can have them with a website-style left bar navigation, this is a big change  You can have boxes right across the top and/or bottom of your guides so it is a bit more flexible  You can put index cards into a single box
  16. 16.  Way ASSETS are handled is changed – new ASSETS concept  You can have a separate and PUBLIC set of your subscription databases  All other assets like links, widgets, documents are in a shared library and you should aim for one record and multiple uses of it.This was also the system in version 1 but it is much stronger and easier to do in version 2  You can MIX contents in one box which you cannot do in version 1 e.g. have a website link, a subscription database link, a document, an image and an embedded video in one box.
  17. 17.  If you have the skill set you can move right away from the out of the box philosophy and code up to mirror your website, or replace it, or something quite fancy – only in version 2 is this possible easily
  18. 18.
  19. 19.  An area we have neglected at UCD so far but important  Not yet fully coded in version 2!  Can produce simple guide lists  Will be able to produce lists by tag, subject, group also  Will also be able to embed full guides or boxes from guides into other environments  There is also a range of APIs so you can pass on the code to other web developers to embed content from your LibGuides into their website  Don’t make them come to your LibGuides platform, put your content into their online environments
  20. 20.  Why do you want the product, what for, what need is it fulfilling?  Which version do you need, basic or CMS?  What is/will be the relationship of LibGuides with and to your Library website?  What sort of look and feel do you have in mind?  Who is going to manage the platform and the content overall? Operational group? Champion in each team?  Who are your likely guide authors?  Is the public A-Z database display of interest to you?
  21. 21.  Implementation and migration project management  Master list of live and pending guides  Manual and training  New versions and updates to manage and monitor  Operational group lead  Link checker each week  Statistics each month and Google analytics each month  Guide production where not got a local author to do it  Discussions on new uses  Quality control e.g. people are not re-using assets but duplicating them  Policy decisions on web v. libguides  Build forms and surveys to use in other guides  Look after centrally managed widgets and info boxes which are mirrored and used right across the system e.g. library twitter feed, news, photo slideshow, chat box, catalogue search box  Check assets for duplication and remove ones not being referenced in any guide
  22. 22. 2254 (65%) 3060 (59%) Dec 14 and Jan 15 % of UCD Libguide page views less than 10 secs. U of Michigan presentation on LibGuides impact
  23. 23. Guide Name Views Map Collections at UCD and on the Web 4136 GIS at UCD and on the Web 2262 English, Drama & Film 2207 EndNote 2128 Access Library Information Skills 2114 Library Staff Intranet (login required) 2025 Health & Wellbeing Collection 1698 Theses Information 1615 Welcome New Students 1155 Bibliometrics 1096 Veterinary Medicine 951 Business 742 UCD Library Spotlight 679 Law 670 Research Data Management 641 Nursing, Midwifery and Health Systems 530 Languages, Literatures & Linguistics 460 ORCID 406 Agriculture & Food Science 337 Integrating Library Resources into Blackboard 290 History & Archives 280 Medicine and Medical Science 280 Sociology 233 Standards and Patents 226 Civil, Structural and Environmental Engineering 166 Chemical and Bioprocess Engineering 163 Architecture and Landscape Architecture 154 Politics & International Relations 149 Systematic Review 148 Applied Social Science 147 Information & Library Studies 146 Economics 140 Computer Science and Informatics 121 Physiotherapy 118 Electrical, Electronic and Communications Engineering 116 Psychology 115 Irish, Celtic Studies & Folklore 106 Education 106 Art History, Cultural Policy & Classics 102 Archaeology 94 Music 93 Geography 88 Occupational Safety Health and Environment 85 Mathematical Sciences 74 Veterinary Nursing 70 Sports and Exercise Management 67 Social Justice 65 Planning & Environmental Policy 64 Philosophy 62 Mechanical and Materials Engineering 60 Public Health 59 Biomolecular and Biomedical Science 57 Biology & Environmental Science 49 Biosystems Engineering 44 Chemistry and Chemical Biology 43 Physics 38 UCD Authors Focus 35 Geological Sciences 24