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New Competencies for the
Academic Librarian:
A case study of patron-driven acquisition at
University College Dublin
Eoin M...
What we will cover
• What is PDA?
• How PDA worked in UCD
• Staff & workflow changes with PDA
• PDA statistics
• The pros ...
University College Dublin
• What is PDA?
• How PDA worked in UCD
• Which subjects spent the most money?
• Print PDA versus...
http://www.swets.com/sites/default/files/blog/multiple-bod-
icons-in-speech-bubble-crowdsourcing-120235078-converted.gif
How did it work? – Timeframe
• National Tender & Framework agreement (October 2012)
• Proceeded with Ingram Coutts as supp...
Staff Questions
• Will we not be selecting books anymore?
• What if the books ordered are irrelevant?
• What will happen t...
PDA requires Change of Mindset
Technical Skills Required
• Intermediate JAVA skills
• Ability to customise supplier APIs
• Web skills
What next?
Users search the catalogue and click
on the item
E-PDA item in the catalogue – 1st click
e-Books
They see this screen
Passing here is one view which last 24
hours
Passing here a second time triggers a
seamless p...
Print PDA items in the catalogue
Disruptive Workflow
Select Order Receipt Invoice
Traditional Workflow
Profile
Order
Receipt Invoice
PDA Workflow
Orders are
triggered
automatically
without library
knowledge or
intervention
PDA in UCD - Stats
• Total Spend: €320,000
• Total Orders: 3,283
• E–PDA Orders placed – 1,720
• Print PDA Orders placed –...
Business
14%
Politics
9%
Philosophy
7%
English, Drama & Film
7%
Medicine 7%
Psychology
6%
History & Archives
5%
Law
5%
Edu...
Print-PDA Orders by School (Top Ten Only)
English, Drama & Film
10%
Politics
7%
History & Archives
7%
Business
6%
Medicine...
Challenges of PDA in UCD
• Volume & timing
• Disruption to departmental workflow
• Print orders not collected
• Poor quali...
What worked well?
• Subject profiling – Little, if any, inferior
material ordered
• The money got spent very quickly
• Hug...
Next steps
• It has become part of our new workflow
• Plan for third PDA project in 2015
• Re-run PDA tender process
• Ong...
Grazie Mille!
Eoin.McCarney@ucd.ie
+ 353 1 7167575
@eoinmc73
Mark.Tynan@ucd.ie
+ 353 1 7167165
@MarkTynan1
New Competencies for the Academic Librarian: A Case Study of Patron-Driven Acquisition at University College Dublin
New Competencies for the Academic Librarian: A Case Study of Patron-Driven Acquisition at University College Dublin
New Competencies for the Academic Librarian: A Case Study of Patron-Driven Acquisition at University College Dublin
New Competencies for the Academic Librarian: A Case Study of Patron-Driven Acquisition at University College Dublin
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New Competencies for the Academic Librarian: A Case Study of Patron-Driven Acquisition at University College Dublin

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Presentation given by Eoin McCarney and Mark Tynan, University College Dublin Library Collections Unit, at the 7th UNICA Scholarly Communication Seminar: Visibility, Visibility, Visibility. Sapenzia University of Rome, 27th November, 2014

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New Competencies for the Academic Librarian: A Case Study of Patron-Driven Acquisition at University College Dublin

  1. 1. New Competencies for the Academic Librarian: A case study of patron-driven acquisition at University College Dublin Eoin McCarney & Mark Tynan UCD Library 7th UNICA Scholarly Communication Seminar: Visibility, Visibility, Visibility. Sapienza University of Rome, 27th November 2014
  2. 2. What we will cover • What is PDA? • How PDA worked in UCD • Staff & workflow changes with PDA • PDA statistics • The pros and the cons of PDA
  3. 3. University College Dublin • What is PDA? • How PDA worked in UCD • Which subjects spent the most money? • Print PDA versus electronic PDA • The pros and the cons of PDA
  4. 4. http://www.swets.com/sites/default/files/blog/multiple-bod- icons-in-speech-bubble-crowdsourcing-120235078-converted.gif
  5. 5. How did it work? – Timeframe • National Tender & Framework agreement (October 2012) • Proceeded with Ingram Coutts as supplier (April 2013) • Subject profiling – April 2013 • 1st PDA Project (May - October 2013) • 2nd PDA Project (March – September 2014)
  6. 6. Staff Questions • Will we not be selecting books anymore? • What if the books ordered are irrelevant? • What will happen to the collection? • What will the academics think? • Won’t all the money get spent really quickly?
  7. 7. PDA requires Change of Mindset
  8. 8. Technical Skills Required • Intermediate JAVA skills • Ability to customise supplier APIs • Web skills
  9. 9. What next? Users search the catalogue and click on the item E-PDA item in the catalogue – 1st click
  10. 10. e-Books They see this screen Passing here is one view which last 24 hours Passing here a second time triggers a seamless purchase 3 concurrent users Perpetual access E-PDA item in the catalogue – 2nd click
  11. 11. Print PDA items in the catalogue
  12. 12. Disruptive Workflow
  13. 13. Select Order Receipt Invoice Traditional Workflow
  14. 14. Profile Order Receipt Invoice PDA Workflow Orders are triggered automatically without library knowledge or intervention
  15. 15. PDA in UCD - Stats • Total Spend: €320,000 • Total Orders: 3,283 • E–PDA Orders placed – 1,720 • Print PDA Orders placed – 1,563 • Average price of e-PDA book: €149.84 • Average price of print-PDA book: €45.51
  16. 16. Business 14% Politics 9% Philosophy 7% English, Drama & Film 7% Medicine 7% Psychology 6% History & Archives 5% Law 5% Education 5% GPEP 4% Business Politics Philosophy English, Drama & Film Medicine & Medical Science Psychology History & Archives Law Education GPEP E-PDA Orders by School (Top Ten Only)
  17. 17. Print-PDA Orders by School (Top Ten Only) English, Drama & Film 10% Politics 7% History & Archives 7% Business 6% Medicine 6% Law 6% Sociology 6% Art History 5% Architecture 5% Psychology 4% English, Drama & Film Politics History & Archives Business Medicine & Medical Science Law Sociology Art History & Cultural Policy Architecture Psychology
  18. 18. Challenges of PDA in UCD • Volume & timing • Disruption to departmental workflow • Print orders not collected • Poor quality of print MARC records • Change in mind set • Technical work & skills required
  19. 19. What worked well? • Subject profiling – Little, if any, inferior material ordered • The money got spent very quickly • Hugely popular with students and staff • Broad subject appeal • Staff buy in
  20. 20. Next steps • It has become part of our new workflow • Plan for third PDA project in 2015 • Re-run PDA tender process • Ongoing analysis of data & usage patterns • Complete second research paper
  21. 21. Grazie Mille! Eoin.McCarney@ucd.ie + 353 1 7167575 @eoinmc73 Mark.Tynan@ucd.ie + 353 1 7167165 @MarkTynan1

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