Collaboration Solutions for Nonprofits

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PowerPoint Slide decks of what to consider when selecting an appropriate collaboration tools for your nonprofit.

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  • Collabtive,PHPEasy ProjectEgroupwarePhpCollab
  • Collaboration Solutions for Nonprofits

    1. 1. Collaboration Solutions
    2. 2. About HandsOn Tech HandsOn Tech is a national AmeriCorps program funded in partnership with: • Google • Points of Light Foundation • The Corporation of National Community service About 501 Commons First Stop for Nonprofits • Technology Services • Financial Services • Human Resources Services • Management Consulting Services For more info: 501 Commons.org
    3. 3. Most requested – information about: • Calendaring • Version Control • Email featuring notifications for collaborators and reply in email • Want a tool that all staff can use. • Ease of use – no tutoring • Projects in one place Barriers: • Money • Adoption issues • Existing/outdated tools • Choosing the right tool
    4. 4. A quick exercise
    5. 5. Collaboration: Definition  Oxford advanced Dictionary - the act of working with another person or group of people to create or produce something It was a collaboration that produced extremely useful results.  Elements:  Multiple people  Common Goal  Create value  Sum of parts > whole
    6. 6. Collaboration: elements Project Knowledge Mgmt Internal / External Access to material Security– Taxonomy Governance
    7. 7. To collaborate or not?
    8. 8. What are the considerations?  Goals  People  Process  Technology
    9. 9. Is your work – Hierarchical / Process Oriented ? Me You Me Someone You Me someone else You
    10. 10. Or is it more project oriented ?
    11. 11. Collaboration Tools: Typical Features  Unified Communications  Calendars  Project Management  Workflow  Document Management  Versioning  Task Management  Social  Wiki  Web Publishing  List Management – Donors, volunteers…  Discussion lists  Blog  Surveys  Time Tracking
    12. 12. So what are the attributes that affect your decision ?  OpenSource vs proprietary  This is a licensing issue – Most open source are licensed by some type of license that says you can modify and distribute but can’t charge for original  On Premises/ Hosted  This distinction is where the product is installed – your server vs. someone else’s  SAAS/PAAS  This distinction is more around how data is managed
    13. 13. So what drivers should you consider ?  With all software total cost of ownership has to be considered –  Purchase price, license fees, Hardware, integration, support, and internal support, training, upgrades, security, internal vs external users….  The most important are probably the ones you are weakest in  if you have no budget= you can’t purchase,  if you have no IT staff= you can’t support…  Planning and budgeting for these investments will be essential moving forward  Every purchase involves some compromise – prioritize “must- have” list
    14. 14. Current State - Proprietary Leaders – Microsoft Share Point, IBM / Lotus / Domino Google Apps Central Desktop Base Camp ASANA Teambox Zoho Podio
    15. 15. OpenSource Tools  More project / task oriented  Not as robust generally  Require technical knowledge to set up and maintain
    16. 16. Share Point  Comprehensive and customizable  Takes time & knowledge  Integrated with O365  Pricing
    17. 17. Google Apps  Free (with Google Apps for Nonprofits)  Not as easily integrated with other collaboration solutions  Cloud based  Designed for “sharing”  Google Centric
    18. 18. Basecamp  Project oriented  Cloud Based  Agile development  Not a generalized Repository  Limited Security  Great for sharing  Some calendaring limitations  Price: $20-150/mo
    19. 19. Asana  Task / Project oriented  Similar to Basecamp  Can link to Google drive  Lots of chrome extensions  Price: Free (<15 members) – $800/mo for 100 members
    20. 20. Online Meeting Tools  WebEx  Readytalk  GotoMeeting  Skype  Lync (integrated with O365)  Join.me
    21. 21. Resources We can help you further! • For info on: o Future workshops on technological applications, social media methods, and other topics o Participating in a free tech assessment of your nonprofit • Contact us: vistatech@501Commons.org

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