To r transformation national consultant final external
TERMS OF REFERENCE (TOR) FOR OUTSOURCED ASSIGNMENT UNICEF-ARMENIAThe de-institutionalisation reform is enhanced through the implementation oftransformation plans for selected residential care institutions.WBS: 0260/A0/04/002/004/0011. Background:According to the UN Guidelines for the Alternative Care of Children, “The family being thefundamental group of society and the natural environment for the growth, well-being andprotection of children, efforts should primarily be directed to enabling the child to remain in orreturn to the care of his/her parents, or when appropriate, other close family members. The Stateshould ensure that families have access to forms of support in the care-giving role”.The legacy of an institutionalised care system in Armenia still largely determines the servicedelivery for people with disability including children. In addition, lack of sufficient number ofcommunity-based social services, such as family and child support services and alternative familybased substitute care services on a national scale contribute to the still prevailing over-reliance onresidential care for children with special needs.As a result of the Regional conference on “Child Care System Reform - Commitment, Partnershipand Action”, involving Armenia, Belarus, Georgia, Moldova and Ukraine (November 2009), theGovernment of Armenia, inter alia, committed to accelerate reforms of child care and socialprotection systems to prevent family separation and to develop alternatives to residential care toensure that children are allowed to grow up in a safe, supported family environment and take stepstowards developing and implementing national reform plans, aiming at limiting the use ofresidential institutions by their transformation, down-scaling and closing down in parallel withdeveloping new types of social services in order to re-direct resources into a more diversified mixof community based social services.The 41 state-run residential institutions operating in the country are managed either by theMinistry of Education and Science (MoES - 14 in total), the Ministry of Labour and Social Issues(MoLSI - 14 in total) or local and regional authorities (13 in total). Around 4,000 children continueto grow up in 26 special boarding schools, 8 Night Care Centres and 7 state orphanages, thuscontinuing to be trapped in the cycle of social exclusion. In spite of certain steps towards de-institutionalization, there is no concrete plan on how, and within which timetable the Governmentof Armenia intends to downscale, transform and finally close down the existing residential careinstitutions.The project to be implemented by UNICEFAccording to the Government’s decree de-institutionalization was among the highest priorities forthe Government for 2011. Relevant ministries are obligated to take the necessary steps to limitnew admission to the minimum, through strong gatekeeping mechanism and the establishment ofa sustainable system of alternative child care and family support. The desirable aim is to graduallyphase out the institutional care and to move to more family oriented services.UNICEF already undertook a series of activities aimed at facilitating and enhancing the reformprocess. • In 2009 a survey on costing of residential care institutions and community based services was conducted, aiming at providing evidence on the possibility to re-direct the currently available resources from residential care institutions to progressively introduced community-based alternative services. • In 2010 a Rapid assessment of the residential care institutions was conducted by the “Armenian Association of Social Workers”. It provides a thorough baseline of the situation of children in residential care institutions, including demographic data and family situation. • In 2011 UNICEF CO promoted the nationwide campaign “Every Child Needs a Family”, focusing the right of a child to grow up in a loving and caring environment; the campaign aimed at giving additional impetus to the implementation of the de-institutionalisation strategy adopted by the Government of Armenia. • Upon request of the MoLSI UNICEF supported a comprehensive survey on the situation of children with disabilities, with the objective of identifying the level of access to services, satisfaction with different aspects of services, such as quality, distance and cost, and to
determine the main barriers to inclusion. The report, published in October 2012, shed light on disparities related to gender, type of disability, and place of residence (urban, rural). Special attention has been given to children with disabilities who live in institutions.In consideration of the need to further enhance the concrete transformation of residential care, anddevise alternative care solutions for children, UNICEF decided to build on the internationalexperience of the generation of good practices examples through demonstration projects, whichwill translate in concrete evidence the policy principles so far promoted and endorsed by theGovernment.For this reason, upon request of the competent authorities, UNICEF Armenia committed to providesupport for the development of a detailed transformation plan for two special educationalinstitutions functioning under the responsibility of the regional Governor in Syunik (southern regionof Armenia). One of the institutions situated in Goris town, hosts children without parental careand children with visual impairments. Currently there are 120 children placed there, out of whichthree with visual impairment. The second residential institution is for children with learningdisabilities, and is situated in Sisian town. Currently there are 35 children, out of which 20 withdisabilities.For this reason, an international consultant with experience in de-institutionalisation, planning ofsocial services and facilitation of participatory planning process has been selected to guideArmenian stakeholders in the successful implementation of the task. The overall responsibility ofthe successful completion of the tasks stays with the international adviser.The transformation plans to be presented will start from a thorough analysis of the situation ofinstitutions from the managerial and from the service provision points of view, and will define therequired steps to enhance the de-institutionalisation of children and the transformation of theservice, with a plan on the re-location of the financial resources, requalification and placement ofstaff, management of the infrastructure, options for alternative care services to be established, andthe involvement of all the required stakeholders for the definition of accurate reunification plans foreach child. The document will be the result of a fully participatory exercise, which will involve localand national authorities, service providers, local communities, families and children.The Monitoring of the process of transformation of institutions according to the approved plans willtake place after the completion of the assignment, with UNICEF’s direct involvement.Objectives of the consultancy:UNICEF Armenia is looking for a national consultant to support the work of the international expertin the development of two transformational plans for the identified special educational institutions,offering the necessary national knowledge and professional expertise for the successfulimplementation of the project.The national consultant is required to provide inputs for the development of situation analysis ofthe two institutions involved in the definition of transformation plans, and for the finalisation of theplans; s/he will be asked to, facilitate the exchange with all the stakeholders involved during all thestages of the project, according to a work plan agreed between UNICEF and international expert –including interpretation - during meetings and translation of relevant documents - from Armenianinto English and vice versa. The national consultant is involved in the monitoring of theimplementation of the transformation plans.2. Geographic Area: Yerevan and Syunik region, Armenia3. Duration: The duration of the assignment is 12 months, part time. This consultancy isexpected to start in January 2013, and end by December 2013. The assignment requires flexibilityin the distribution of working time; during the in-country missions of the IC the consultant will beengaged full time, while during the time spent in Yerevan the time distribution will be flexible, notrelated to daily timetable.4. Supervisor: Eduard Israyelyan, Child Protection officer – in coordination with the internationalconsultant5. Type of Supervision required: Provision of background information, facilitation of the
cooperation between the national consultant and international one, overall coordination of theplanning process, revision of the reports and guidance for finalisation.6.Description of assignment: Tasks End Product/deliverables Proposed Timeframe1. Retrieve and make available the • The necessary data collected and January, 2013 existing documents, including submitted to the international expert relevant legislation (laws, • Necessary documents and Government’s decrees) for desk legislation are translated and submitted review, as instructed by the to the international expert international consultant (IC);2. Arrange bilateral meetings with the representatives of the Government, • The relevant stakeholders are Marz authorities, representatives identified, meetings with the IC are from institutions and civil society organised and documented (minutes of counterparts during the incountry the meetings prepared) missions of the IC, as per defined agenda;3. Facilitate the production of a • Situation analysis finalised with situation analysis on Syunik Marz as detailed analysis of financial and the first component of the professional resources available and transformation plan, with data on the possibilities of reunification of services available within the Marz children and based on profiles of two institutions;4. Provide support to the international The requested inputs for the February- expert for the drafting of the development of the transformation May, 2013 transformation plan for the plans are provided to the international residential care institutions, with expert proposals for alternative care services to be set up through the relocation of resources – as required;5. Organise discussions with relevant stakeholders on the transformation plans as per defined agenda; Discussions organised; information compiled related to the meetings6. Support the international expert to set up of a work plan with specific Transformation plans finalised and actions identified; approved by local authorities, including 1. Introduction and profile of the institution 2. The result of transformation – proposition for services established in institutions 3. Steps / activities which lead to transformation a. detailed plan for reducing the number of beneficiaries b. changes in the employee structure c. plans for the building and land d. legal framework and financing – reallocation of finance resources from residential type of institution to alternative service
• Indicators for monitoring the implementation of the operational plan7. Organise workshops with territorial Report on the workshops with case June, 2013 offices of social services to define managers on reunification of children the timeframe for the assessment of with recommendations on the follow up the situation of children and the definition of reunification plans with their families when feasible, or the identification of alternative solutions if needed;8. Provide support to the international Training organised and documented July, 2013 expert to organise a training for government and NGO counterparts on the methodology; • Monitoring conducted and July –9. Monitor the implementation of the documented December, transformation plan in cooperation • Recommendations for the 2013 with the officials and UNICEF; improvement are suggested (if needed)10. During the whole duration of the Accurate monthly reports are timely January, consultancy, provide to UNICEF a presented to UNICEF 2013- monthly report on the activities December, conducted, upon approval of which 2013 monthly payments will be authorised.7. Terms of the applicationInterested candidates are requested to submit their CV and letter of interest to UNICEF ArmeniaCO within 2 weeks from the date of the publication of this announcement, including: - A brief analysis of the situation of residential care institutions in Armenia - A description of the expertise and competencies possessed - The professional fee requested to complete the assignment. - All the documents need to be presented in English.The office reserves the right to interview pre-qualified candidates, based on a technical andcompetency based interview scheme. The final selection of the consultant will be conducted by theCountry office based on the qualifications of the candidates, their relevant experience, and thequality of the proposal presented, as well as the results of the interviews if conducted.8. Qualification and specialised knowledge/experience required for the assignment:- Advanced Degree in Social Sciences;- Five years of working experience in the child protection and social protection sectors, preferably as manager of public care services for children;- Thorough knowledge of the Armenian child protection and care system in place, and of the terms of the recently approved reform of social protection services;- Experience in facilitating national consultations and conducting workshops with government representatives, NGOs and other stakeholders;- Fluency in English (written and spoken);- Successful experience of work in the area of De-institutionalisation in CEE/CIS region is an asset.9. Other conditions:UNICEF does not provide or arrange health insurance coverage for consultants, who need todemonstrate to have one. UNICEF will cover the travel costs and DSA for the travels in country.Whenever the consultant will be required to travel within Armenia a travel authorization (TA) willbe issued to the consultant and travel expenses provided on the basis of UN standards.
10. Nature of Penalty Clause to be stipulated in the contract:UNICEF Armenia reserves the right not to pay the Contractor or withhold part of the payableamount if one or more requirements established for this assignment is not met or deadline set forthe accomplishment of the tasks is missed.