Calculate and recalculate data in Excel Services     Applies to: Microsoft SharePoint Server 2010     You can use formulas...
1.   To use formulas in a workbook in Excel Services, the workbook author must create a workbook in Excel     that contain...
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Calculate and Recalculate Data-in Excel Services - SharePoint 2010 - EPC Group

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Calculate and Recalculate Data-in Excel Services - SharePoint 2010 - EPC Group

  1. 1. Calculate and recalculate data in Excel Services Applies to: Microsoft SharePoint Server 2010 You can use formulas in a workbook in the browser just as you can use them in Excel. Just as in Excel, the author of the formula determines the way formulas are calculated or recalculated. This article describes the different options for calculation. Typically, a workbook recalculates formulas automatically when a value in a cell changes that the formula depends on. For example, suppose you use a formula to add all the individual values in a column. If you insert rows in the workbook, and thus add cells to the range of cells in the column, the workbook adjusts the formula to include the new cells automatically, and recalculates the total. However, not all workbooks calculate formulas automatically. When an author creates a formula in Excel, the author can select different calculation options. For example, the author might require that all formulas have to be re-calculated manually when a user clicks a command. After the author selects a calculation option and publishes or saves the workbook to a document library in Microsoft SharePoint Server 2010, the published workbook keeps the calculation option that the author specified in the Excel workbook. The following table provides a brief description of the different calculation options. CALCULATION DESCRIPTION OPTION Automatic Formulas are recalculated automatically every time a formula changes, and every Calculation time that a cell changes that a formula references. This is the default option. Manual Calculation Formulas are never re-calculated automatically. A user must select the Calculate Workbook option to recalculate any formulas. Automatic except Formulas and referenced cells that are contained in an Excel Data Table as part of Tables What-If analysis are not recalculated. Other formulas are recalculated automatically every time a formula changes, and every time that a cell changes that a formula references. Recalculate Before Formulas are recalculated automatically every time the workbook is saved. Save IMPORTANT Excel Services does not support this option because you cannot save a workbook. If the workbook author configured a workbook for manual calculation, you can take these steps to calculate the formulas in a workbook in the browser.1. Open the workbook.2. On the workbook toolbar, click the Data menu, and then click Calculate Workbook. Alternatively, you can use the shortcut key F9 to calculate the formulas in a workbook. NOTES
  2. 2. 1. To use formulas in a workbook in Excel Services, the workbook author must create a workbook in Excel that contains formulas, and then publish or save the workbook to Microsoft SharePoint Server 2010. In Excel Web App, you can use formulas created in Excel, or you can enter formulas directly in a workbook just as you do in Excel.2. If a workbook in the browser contains a formula with a circular reference that cannot be resolved, it does not display a warning message about the circular reference. Instead, it calculates the values that you would get if you cancel the operation on the Excel client. In effect, the workbook automatically cancels the circular reference. This prevents performance degradation that otherwise might result from attempting to calculate a circular reference. ©2009 Microsoft Corporation.

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