iPad’s in schoolclassroomsis becoming more and more frequent. This presentation looks at the nuts and bolts of iPad’s and how to write a policy to support the use of iPad’s and who is responsible for the certain logistics and management to ensure that they are best utilised within the school. This presentation addresses the planning, preparation and implementation which should all be written as part of an iPad policy.
Technology policies play an important part in a school’s policies and planning as they provide a vision for information communication technologies within the school, ICT integration, and implications for teachers and students, classroom practices and education activities (Vanderlinde, Dexter and Braak, 2011, p. 517). Technology policies should be written in consultation with school leadership, technology co-ordinators and teachers so that all staff and administrators are aware of their roles and responsibilities within the policy (Vanderlinde, Dexter and Braak, 2011, p. 517). It is also important to include students within the writing process to ensure that they will take ownership. Depending on the school this may just be completed with older students in the way of student forums.
With ever changing technology it is important to develop policies to incorporate these new technologies. The iPad policy does not need to beseparate and can be an addition to you current technology policy. An iPad policy should incorporate planning, preparation, implementation and student safety to ensure that the school, teachers and students are prepared and understand their roles. An iPad policy helps guide the transformation in learning and will guide students and the school community to acceptable behaviour and use of the iPad’s (Fass, 2012). An iPad policy ensuring correct planning and communication of the initiative, its educational purpose and use should ensure the success of the implementation of the iPad’s in schools rather than them being wasted and used incorrectly (Gliksman, 2011). The department of Education and Early Childhood Development, Victoria, 2011.
Planning and preparation covers many areas and will ensure that the school is prepared and equipped for the use of the iPad’s. Planning and preparation needs to be done in colloboration with school leadership, administrators, technology co-ordinators and teaching staff (Vanderlinde, Dexter and Braak, 2011, p. 517). The planning and preparation need to be considered before the purchasing of iPad’s for the school as it is this vital step and part of the policy that will ensure the school’s success and that no extra money is wasted (Gilksman, 2011). As part of the planning it is important to consider costs for the initial iPad’s as well as the ongoing costs that will occur. The preparation part of the policy should address the specifications needed and any upgrades that need to occur, responsibilities of staff and professional learning so all staff are aware how to best utilise the iPad’s within the classroom. While rarely considered it is also important to include a section on what happens when the software and technology becomes redundant. This should be considered as part of the cost and how many will be purchased keeping in mind their life span. The department of Education and Early Childhood Development, Victoria, 2011. .
The successful use of iPads within a school can be dependent on the ICT infrastructure. Before implementing the use of iPads the school needs to consider how they will be using the iPads within the school. If as a school it is decided that the internet will be accessed wireless networks, internet filters and upgrading costs all need to be considered. There are many things that need to be considered as part of the wireless network, signal strength ensuring it is equally distributed around the school and there are no dead spots especially within classrooms, speed and it being able to support a large amount of devices. When using wireless networks and internet filters you need to consider if a login and password is required to access the wireless network and how the internet will be filtered. Will the iPads be subject to existing internet filters or will a separate internet filter need to be added to the wireless network to ensure appropriate websites are being accessed. As part of the ICT infrastructure costs to upgrade and what continual costs need to be considered to ensure the wireless network can be efficiently used. As part of the infrastructure it is not only the cost and ensuring it meets all requirements but who is in charge of it and what time is needed to continually monitor and repair and upgrade when needed.Gliskman, 2011, Margetts, 2013, Queensland Department of Education and Training, 2011.
When purchasing and distributing iPads there has been much discussion about school sets that move around to different classes and one to one devices. There have been many trials conducted and a variety of these distribution styles tried. Depending on the method chosen will depend what information needs to be the iPad policy. No matter which method is chosen there needs to be consideration as to how the iPads will be numbered and recognised, if they will be engraved or stickered and who is in charge of completing this and knowing where the iPads are at any time. Will a timetable need to be drawn up and who will be responsible for this and will it be completed in consultation with teachers to ensure best use within the class? Where will the iPads be collected and returned too and who is responsible for this process? Who owns the iPads and who will accession them as part of the school collection, ensure all serial numbers are recorded, that they are signed out correctly and audited to ensure all are still available and in working condition. This is a large part of the policy and includes the management and logistics of the iPads which if managed correctly can ensure their success.Department of Education and Training Queensland, 2011, Department of Education and Early Childhood Development, Victoria, 2011, Gilksman, 2011, Needleman, 2012
The maintenance of the iPads is crucial to the successful implementing of the iPads. By having the maintenance regime within the policy can ensure that people know what responsibilities they have. There are many things that need to be considered including how often will they charged, will there be a charging cart purchased, who is responsible for ensuring they are all in the cart and that the cart is kept secured and locked? Will there be a technical support area for the iPads, is this where broken iPads are taken and who is responsible for dealing with the breakages and sorting of any warranty issues. Will all iPads be operated under the one iTunes account, will this be a generic email address and who will have access? Will the people with access have the authority to update and add more applications? Will this person also be in charge of organising the apps on the iPads to make them more user friendly for both teachers and students. Maintenance of iPads can be a large job and when writing a policy we need to be aware of commitments and ensuring the people will have time to complete this job effectively.Department of Education and Early Childhood Development, Victoria, 2011, Gilksman, 2011, Needleman, 2012
There are many issues to be considered in having iPads within a school environment. One of the biggest considerations is the issue of cost. It is not only the initial cost of the units but the up keeping costs involved. One large cost that needs to be budgeted for is the upgrading of hardware and infrastructure within the school. Another part of cost to consider is the purchasing of applications and the professional development of teachers and the cost of keeping up this PD. Another issue is redundant technology. While the iPads and current infrastructure are being spent on now what happens when this technology becomes redundant and needs upgrading or replacing? As part of the planning and policy these are all issues that need to be considered for the long term use. As part of the cost and planning the school should consider other technologies available to ensure this is the best choice for their situation.Department of Education and Early Childhood Development, Victoria, 2011, Gilksman, 2011, Margetts, 2013.
Slide way too clutteredCopyright of applications, music, iBooks and podcasts is a difficult topic and depends on how the iPads are being used within the school as to how copyright laws are applied. This flowchart produced by the Department of Education and Training Queensland (2011) shows a clear outline of the purchasing of items from the iTunes store. Depending on if your devices are one to one devices or shared devices depends on the amount that needs to be purchased. However iTunes have developed a program for educators called Volume Purchase Program which allows the one account to purchase multiple numbers of the same application, song or podcast and use special codes to redeem these on each device. This is only new to Australia and allows all devices to have the one generic iTunes account (Apple, 2013) . The smartcopying website (2013) provides additional information under its iTunes in schools to ensure that schools are adhering to copyright laws. It advises that purchasing of free content where possible is advised due to it not having copyright restrictions. Besides the copyrighting issues of application schools need to considered the educational value of the applications that are being used and purchased.
As professionals and schools we have a duty of care to keep our students safe and this also applies to the safe use of iPads and accessing the internet. An iPad policy allows for the students and teachers to both understand what is acceptable behaviour and how to protect themselves in the online world (Fass, 2012). It is important with any device and any school to create a cybersafe classroom. The policy should support the teaching of a cybersafe classroom including safe use of the iPads, digital citizenship and what to do if you find inappropriate content. This can also include the cybersmart website that has specific lessons on iPad use. It can also include safe guards like creating a generic iTunes account for the group, downloading iPad monitoring software and using an internet filter. Why? Alternative arguments? Teach acceptable and appropriate use, ethics?Cybersmart, 2013, Fass, 2012, Gleeson, 2012, Gliksman 2012.
The acceptable usage policy for iPads does not need to be a new usage policy but is a good time to revisit and adapt your current acceptable usage policy. Additional things to include for the responsible use of iPads can include the use of protective covers, using the cameras on the devices, subject to routine monitoring, academic content will not be stored on the iPad and is the users responsibility to remove it in a timely manner or stored remotely, accessing inappropriate content, violating copyright, jailbreaking and malicious use. If using one to one devices students who leave their iPad at home are still responsible to ensure all school work is still completed and cannot used in corridors or on the way to and from school. As a school it is important to check your education departments policies on storing information within the cloud as some departments do not allow this so an alternative option will need to be considered as part of your policy and implementation of the iPad’s. Also needed to be considered when sorting information in a cloud is how will the information be regulated and monitored?ICT advisors 2013.
An iPad policy with the inclusion of planning, preparation, implementation and evaluation can all assist in a successful implementation of iPads within a school. By writing a policy ensuring it covers all areas with help with all staff ensuring they know their responsibilities.
Nuts and bolts of iPad policies
THE NUTS AND BOLTSOF IPAD’SLogistics and management of iPad’sin developing an iPad policy.(Apple.com.au)
Why have technology policiesin schools?Team roles andresponsibilitiesVanderlinde, Dexter and Braak, 2011, p. 517Consistency(ICAS, Australia, 2011, Retrieved from http://www.icespl.com/vision.php, MicrosoftPowerpoint clipart
The need for an iPad policyPLANNINGIPADPOLICYPREPARATIONIMPLEMENTATIONSTUDENT SAFETYFass, 2012, Glisksman, 2011, The Department of Education and EarlyChildhood,Vic, 2011.
Planning and preparationNuts and bolts of the policyCollaborationwith all staffCosts Specificationsand upgradesThe department of Education and Early Childhood Development, Victoria, 2011.(Rosedale Abbey Community school, 2012), Retrieved from http://www.rosedaleabbey.n-yorks.sch.uk/collaboratwpmu.org, 2012, Retrieved from http://wpmu.org/how-to-upgrade-a-wordpress-theme-even-if-its-customized/
ICT InfrastructureWirelessNetworksACCESSDENIEDInternetFilteringUpgradingCostsDepartment of Education and TrainingQueensland, 2011, Gliskman, 2011, Margetts, 2013.Microsoft PowerPoint Clipart
Distribution of iPad’sDepartment of Education and Training Queensland, 2011, Department ofEducation and Early Childhood Development, Victoria, 2011, Gilksman, 2011,Needleman, 2012Naming SchedulingCollection andreturningWho isResponsible?Accessioningand auditing
MaintenanceMAINTENANCEREGIMEBreakagesWarrantyIssuesChargingCosts ofmaintenanceUpdatingapplicationsDepartment of Education and Early ChildhoodDevelopment, Victoria, 2011, Gilksman, 2011, Needleman, 2012,Androidized, 2012 Retrieved from http://www.androidized.com/how-to-sync-contacts-with-g-mail/.Apple, 2013., Retrieved from apple.com.au
IssuesHardware Upgrades Costs RedundantTechnologyDepartment of Education and Early ChildhoodDevelopment, Victoria, 2011, Gilksman, 2011, Margetts, 2013.Microsoft Powerpoint Clipart
Copyright of applicationsDepartment of Education and Training Queensland, 2011
Acceptable use policyStoring contentICT Advisors 2013Apple 2013, retrieved from Apple.com. Technabob, 2011, Retrieved fromhttp://technabob.com/blog/2011/11/14/speck-iguy-ipad-case/. NDTV Gadgets, 2012, Retrieved fromhttp://gadgets.ndtv.com/internet/news/33-percent-of-user-s-data-will-be-stored-in-cloud-by-2016-gartner-236053
Conclusion1. Does your school have iPads and if so do they have apolicy?2. Do you consider iPad policies are an important andeffective tool for the use and maintenance of iPads?3. What part do you consider most important withinthe policy?Recommended readingDepartment of Education and Early Childhood Development, Victoria. (2011) 21Steps to 1 to 1 success. iPads for Learning. Retrieved fromhttp://www.ipadsforeducation.vic.edu.au/1-to-1-learning-successDepartment of Education and Training Queensland, (2011). Smartclassrooms – iPad trial – is the iPad suitable as a learning tool in schools?Retrieved fromhttp://education.qld.gov.au/smartclassrooms/documents/enterprise-platform/pdf/ipad-trial.pdfVanderlinde, R., Dexter, S., & van Braak, J. (2012). School-based ICT policyplans in primary education: Elements, typologies and underlying processes. BritishJournal of Educational Technology, 43(3), 505-519. doi:10.1111/j.1467-8535.2011.01191.x
ReferencesApple (2013). The Apple Volume Purchase Program. Apple in Education.Retrieved from http://www.apple.com/au/education/volume-purchase-program/Australian Government (2013)., Cybersmart. Retrieved fromhttp://www.cybersmart.gov.au/Department of Education and Early Childhood Development, Victoria. (2011) 21Steps to 1 to 1 success. iPads for Learning. Retrieved fromhttp://www.ipadsforeducation.vic.edu.au/1-to-1-learning-successDepartment of Education and Training Queensland, (2011). Smartclassrooms – iPad trial – is the iPad suitable as a learning tool in schools?Retrieved fromhttp://education.qld.gov.au/smartclassrooms/documents/enterprise-platform/pdf/ipad-trial.pdfFass, R., (2012). School Technology Policies are more important than ever intheiPad embedded classroom. Cult of Mac. Retrieved fromhttp://www.cultofmac.com/184356/school-technology-policies-are-more-important-than-ever-in-the-ipad-enabled-classroom/Gleeson, M., (2012). Are ipads cybersafe enough for school? Mr G online blog.Retrieved from http://mgleeson.edublogs.org/2012/02/02/are-ipads-cybersafe-enough-for-school/
Gliksman, S., (2012). Preparing your school for an iPad implementation. iPadsinEducation. Retrieved fromhttp://ipadeducators.ning.com/profiles/blogs/preparing-your-school-for-anICT Advisers. (2013). Ipad acceptable use policy. The ICT Advisors: Expert ICTadvice for Schools. Retrieved from http://theictadvisors.co.uk/ipad-acceptable-use-policy/Margetts, S.,(2013). Getting infrastructure right – introducing iPads into schools.Education, Leadership and Technology. Retrieved fromhttp://www.stevemargetts.co.uk/2013/03/getting-the-infrastructure-right-introducing-ipads-into-a-school/National copyrighting unit (2013). Using iTunes in schools. Smartcopying.Retrieved from http://smartcopying.edu.au/scw/go/pid/1049Needleman, M., (2012). My Guide to iPad deployment in school. Creatinglifelonglearners. Retrieved from http://creatinglifelonglearners.com/?p=995Vanderlinde, R., Dexter, S., & van Braak, J. (2012). School-based ICT policyplans in primary education: Elements, typologies and underlying processes.British Journal of Educational Technology, 43(3), 505-519. doi: 10.1111/j.1467-8535.2011.01191.x