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User friendly presentations hfes guidelines_final_compressed_shorter

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Review of PowerPoint Guidelines based on Durso et al's 2011 Evidence-Based Human Factors Guidelines for PowerPoint Presentations" - examples including guidelines on font, color, layout, comprehension, and charts, graphs & tables - and more (like introduce 1 element at a time).

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User friendly presentations hfes guidelines_final_compressed_shorter

  1. 1. User-Friendly PowerPoint Guidelines Based on “Evidence-Based Human Factors Guidelines for PowerPoint Presentations” (Durso et al., 2011) Erik CB Olsen, PhD User Friendly Presentations ©2012 Erik CB Olsen, PhD
  2. 2. ?©2012 Erik CB Olsen, PhD
  3. 3. What is ©2012 Erik CB Olsen, PhD
  4. 4. PitchMan What’s in the box? Demo of Responsibilities ©2012 Erik CB Olsen, PhD
  5. 5. ©2012 Erik CB Olsen, PhD
  6. 6. What is 3 uses ©2012 Erik CB Olsen, PhD
  7. 7. Use PowerPoint• To be – Clear – Informative – Increase impact ©2012 Erik CB Olsen, PhD
  8. 8. ?©2012 Erik CB Olsen, PhD
  9. 9. ?©2012 Erik CB Olsen, PhD
  10. 10. PowerPoint Guidelines1. Font2. Color3. Layout4. Comprehension5. Charts, Graphs, & Tables ©2012 Erik CB Olsen, PhD
  11. 11. Font• Style• Size• Case• Spacing• with “little feet” and is better for long lines of text to help readers follow along ©2012 Erik CB Olsen, PhD
  12. 12. Font Style• Use Tahoma – Short bulleted text – Sans serif – Highly legible• Arial is good• So is Verdana• Microsoft Sans Sarif is ok too• After a while it is hard to tell the difference! (this is Tahoma again)• After a while it is hard to tell the difference! (this is Tahoma again) vs.• Times New Roman – Times New Roman is a serif font with “little feet” and is better for long lines of text to help readers follow along ©2012 Erik CB Olsen, PhD
  13. 13. Font Style• Use Tahoma vs. Times New Roman – Short bulleted text • Times New Roman is a serif font – Sans serif with “little feet” and is better for long – Highly legible lines of text to help readers follow• Arial is good along• So is Verdana• Microsoft Sans Sarif is ok too• After a while it is hard to tell the difference! (this is Tahoma again) vs.• Times New Roman – Times New Roman is a serif font with “little feet” and is better for long lines of text to help readers follow along ©2012 Erik CB Olsen, PhD
  14. 14. Font Size• This is Tahoma 32 point font – At least 22 point for bullets – 16 point for figure legends and axes 44 point 32 point 28 point 24 point 22 point 20 point 18 point 16 point Figure of Increasing Font Sizes from 16 to 32 Point Font (labeled using 16 point) ©2012 Erik CB Olsen, PhD
  15. 15. PitchMan I like 44! Demo of Responsibilities ©2012 Erik CB Olsen, PhD
  16. 16. Font Case• Use sentence case for your bullets – Make initial letter uppercase – Aids in directing attention ©2012 Erik CB Olsen, PhD
  17. 17. Font Spacing & Embellishments• This is plain old Tahoma – Impact is harder to read – KaiTi spreads letters too far ©2012 Erik CB Olsen, PhD
  18. 18. Font Spacing & Embellishments• This is plain old Tahoma – Impact is harder to read too – KaiTi spreads letters too far• Restrict italics for emphases or• Use bold for emphasis• Avoid animations – or flashing text ©2012 Erik CB Olsen, PhD
  19. 19. Color• High-contrast text-to-background combinations – Dark text on a light background – Black on white ©2012 Erik CB Olsen, PhD
  20. 20. This is Tahoma 32 Point Font• This is Tahoma 28 – This is Tahoma 24• Background is white – White 15% darker• Text is black ©2012 Erik CB Olsen, PhD
  21. 21. Color• High-contrast text-to-background combinations – Dark text on a light background – Black on white White on Black Black on White Black on Grey ©2012 Erik CB Olsen, PhD
  22. 22. This is Tahoma 32 Point Font• This is Tahoma 28 – This is Tahoma 24• Background is light grey – White 15% darker• Text is black ©2012 Erik CB Olsen, PhD
  23. 23. Color• High-contrast text-to-background combinations – Dark text on a light background – Black on white• Consider split complementary colors Yellow on Blue Blue on Yellow ©2012 Erik CB Olsen, PhD
  24. 24. This is Arial 32 Point Font• This is Arial 28 – This is Arial 24• Background is pale yellowish orange – Choose 75% transparency or – a paler shade• Text is blue 25% darker ©2012 Erik CB Olsen, PhD
  25. 25. Color• High-contrast text-to-background combinations – Dark text on a light background – Black on white• Consider split complementary colors• Avoid red-green contrasts Green on Red Red on Green ©2012 Erik CB Olsen, PhD
  26. 26. This is Arial 32 Point YUK!• This is Arial 28 – This is Arial 24• Background is red• Text is green Demo of Responsibilities ©2012 Erik CB Olsen, PhD
  27. 27. ©2012 Erik CB Olsen, PhD
  28. 28. ©2012 Erik CB Olsen, PhD
  29. 29. ©2012 Erik CB Olsen, PhD
  30. 30. Guidelines• Layout – Be consistent – Leave a margin around the slide ©2012 Erik CB Olsen, PhD
  31. 31. Comprehension"As a rule, begin each paragraphwith a topic sentence . . . " William Strunk, 1918 - The Elements of Style ©2012 Erik CB Olsen, PhD
  32. 32. ComprehensionSo . . . ... ©2012 Erik CB Olsen, PhD
  33. 33. Comprehensionfor . . . !!! ©2012 Erik CB Olsen, PhD
  34. 34. Comprehension“Use bullets (not multiline paragraphs). For avariety of reasons, both ergonomic andrhetorical, the slide should be a collection ofshort bullets that assist you in making thepresentation. This recommendation will alsohelp you avoid the urge to read the slides asyour presentation.” Durso et al. (July, 2011) - Ergonomics in Design, p. 6 ©2012 Erik CB Olsen, PhD
  35. 35. Comprehension• Use bullets• Affirmative• Active voice• 4 ± 1 bullets per slide• Avoid distractions ©2012 Erik CB Olsen, PhD
  36. 36. Comprehension• Use bullets• Affirmative• Active voice• 4 ± 1 bullets per slide• Avoid distractions – Photos or images ok ©2012 Erik CB Olsen, PhD
  37. 37. Charts, Graphs, & Tables Avoid 3D!5432 Series 1 Series 21 0 Series 2 Category 1 Series 1 Category 2 Category 3 Category 4 ©2012 Erik CB Olsen, PhD
  38. 38. Charts, Graphs, & Tables5 This is easier to understand Series 1 Series 243210 Category 1 Category 2 Category 3 Category 4 ©2012 Erik CB Olsen, PhD
  39. 39. Charts, Graphs, & Tables Introduce 1 element at a time!5 Series 143210 Category 1 Category 2 Category 3 Category 4 ©2012 Erik CB Olsen, PhD
  40. 40. Charts, Graphs, & Tables Introduce 1 element at a time!5 Series 143210 Category 1 Category 2 Category 3 Category 4 ©2012 Erik CB Olsen, PhD
  41. 41. Charts, Graphs, & Tables Introduce 1 element at a time!5 Series 143210 Category 1 Category 2 Category 3 Category 4 ©2012 Erik CB Olsen, PhD
  42. 42. Charts, Graphs, & Tables Introduce 1 element at a time!5 Series 143210 Category 1 Category 2 Category 3 Category 4 ©2012 Erik CB Olsen, PhD
  43. 43. Charts, Graphs, & Tables Then bring in Series 2 and explain it!5 Series 1 Series 243210 Category 1 Category 2 Category 3 Category 4 ©2012 Erik CB Olsen, PhD
  44. 44. Charts, Graphs, & Tables Then bring in Series 2 and explain it!5 Series 1 Series 243210 Category 1 Category 2 Category 3 Category 4 ©2012 Erik CB Olsen, PhD
  45. 45. Charts, Graphs, & Tables Then bring in Series 2 and explain it!5 Series 1 Series 243210 Category 1 Category 2 Category 3 Category 4 ©2012 Erik CB Olsen, PhD
  46. 46. Charts, Graphs, & Tables Then bring in Series 2 and explain it!5 Series 1 Series 243210 Category 1 Category 2 Category 3 Category 4 ©2012 Erik CB Olsen, PhD
  47. 47. Charts, Graphs, & Tables ©2012 Erik CB Olsen, PhD
  48. 48. Charts, Graphs, & Tables ©2012 Erik CB Olsen, PhD
  49. 49. Charts, Graphs, & Tables ©2012 Erik CB Olsen, PhD
  50. 50. PitchMan But wait, there’s more! Demo of Responsibilities ©2012 Erik CB Olsen, PhD
  51. 51. Purpose: To teach1. Pitches2. PowerPoint guidelines ©2012 Erik CB Olsen, PhD
  52. 52. Purpose: To teach1. Pitches2. PowerPoint guidelines3. Makeovers! ©2012 Erik CB Olsen, PhD

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