Action item list from Introduction
[ ] Determine your work place
[ ] Decide how many hours a week you will work
[ ] Get th...
Enrollment
Setting up your communication channels
In this session we will cover
• Establishing our channels of communication
• Managing your calendar and schedule
• Using t...
Primary contact information
• Be clear and consistent with your contact information
• Choose one phone number and version ...
Setting up your voicemail
• Your greeting can influence the kind of message your caller
leaves for you
• Home, cell, work ...
Your email address
• First impressions are critical, so your email address should be
personal and professional
• If your e...
Email signature
• Create a signature file to appear at the bottom of
your email – keep it professional
• Example:John Doe
...
Time management and your calendar
• Always block off two weeks of activity at a time
• Your calendar should be mobile and ...
Planning your time
• Plan out 2 weeks in advance block off time for:
– Job search time and activities
– Searching jobs onl...
Your job search directory
• Set up a Job Search folder on your computer
• Establish a basic directory structure
Example:
•...
Building your contact list
• The Goal: Pull together 250 names from the various lists
• Professional contacts:
– Business ...
The Memory Jogger
• We’ve created a Memory
Jogger to help you
remember potential
contacts.
The contact tracking log
• This is your master
contact list and
should contain all of
your personal and
business contacts
...
The contact sheet
• Fill out a contact sheet for each
person of interest that will require
follow-up
• Not every person yo...
Putting together your 3-ring binder
• Your 3-ring binder provides a simple way to organize your
search documents, contacts...
Action item list
[ ] Establish primary contact information: phone number, email etc.
[ ] Set up your voicemail message
[ ]...
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Enrollment - setting up your communication channels

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Enrollment - setting up your communication channels

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  • Decide on your primary contact information
    Be clear with your contact information, make sure it is consistent will all your information
    ex. Providing one phone # with one piece and another with another piece of info
    Using middle name as your first name
    Home Phone vs Cell Phone – connection issues, availability throughout the day
  • Set up your voicemail message
    Home voicemail, cell phone voicemail – make it simple and professional
    Have a positive attitude and projection in your tone, listen to message once recorded
    Get the kids off the voicemail machine for right now
    You shouldn’t reference your current employer or the consulting business you’ve started during your job transition in your voicemail
    No background noise
  • Establish email address if necessary
    Personal email –
    Create a new one if necessary, make certain it is a professional email address – [email_address] or [email_address]
    If your email suggests you are sharing an email…it’s time to setup a new one ex. [email_address]
    If you email suggests something other than your name – I would change it
    First Impressions are critical and there are many variables that make it up – start off the right way
    Be sure your full name is listed in the name section of your email software – When someone receives your email be sure they are seeing the right name and formatting
    Update signature file that appears at the bottom of your email – keep it professional
     
  • Using an email signature that is consistent with all of your other contact information is important – it should correlate with your resume, business cards, voicemail messages, etc.
    Use an email signature whenever you are sending an email…this makes it easy for people to reach you
  • Discuss how to use your calendar – Time Management
    The week at a glance calendar helps you easily scan your calendar for openings.
    This is very important for managing your time and staying on track
    , iPhone, Blackberry, etc.
  • Plan out 2 weeks in advance
    Block off job search time and activities
    Block off personal and family time
    Block off networking meetings/events
    Block off time to do online searching for jobs or specific company research
    Volunteering
    Make a note of the best times for meetings
    Determine in advance the best times of the day to do certain activities
    Example: A lot of phone time should be done during the day when people are working and your Internet research can take place at night
  • Setup job search directory and consolidate and organize files
    Create folder on computer for all your job search files
    Job Search Directory
    Resume, Cover Letter, Company research info, etc.
    Move and consolidate your files into this directory
  • Compile your “Contact List” (discuss the different types of contacts)
    Lots of different lists you’ve put together over time
    Personal Contacts (We need to comment on the fact that some of the names that they collect will have outdated contact information.)
    Christmas card list
    Personal address book
    Personal email inbox and address book online
    Wedding, anniversary (friends of parents) or party invitation list
    Professional or Business Contacts
    Business address book
    Business email inbox and address book online
    Association lists
    Recent tradeshow or conference attendee listing
    Use the Memory Joggers list (how does this work)
    Your goal is to develop at least 200 names
    Decision makers/Hiring Execs, Sources/Insiders, General Contacts
     
  • We need to add more detail here.
  • We will definitely need more of a process and a script around the tracking log.
    Especially if we add tabs…
  • Here is an example of how you use the contact sheet to capture information on a new contact:
    You attend a conference and you meet a Senior VP of Sales from ACME Widget Corp.
    You have a nice conversation, exchange business cards and he mentions that he used to work at HP with a friend of yours.
    As soon as you return home from the event take a contact sheet and brain dump everything you can remember from your conversation.
    During your conversation he suggested that you call him at the office on Feb 17th, so fill that action item in the follow-up schedule area of the form.
    Then place that contact sheet in the 17 Tab of your 3 ring binder.
  • What are you going to keep in your 3-ring binder?
    Cover sheet for binder
    Resume
    Contacts sheet and contacts tracking log
    1-31 tabs
  • Enrollment - setting up your communication channels

    1. 1. Action item list from Introduction [ ] Determine your work place [ ] Decide how many hours a week you will work [ ] Get the necessary tools to conduct your job search [ ] Locate all of your documentation related to your search – old resumes, contact lists, assessments, etc. (don’t do anything with it yet!) [ ] Purchase the office supplies listed on the previous page if you don’t already have them Do not proceed to the next step until you have completed all the steps above.
    2. 2. Enrollment Setting up your communication channels
    3. 3. In this session we will cover • Establishing our channels of communication • Managing your calendar and schedule • Using the Tracking Log and Contact Sheet • Building your contact list • Prioritizing and sorting your contact list
    4. 4. Primary contact information • Be clear and consistent with your contact information • Choose one phone number and version of your name to use on all documents • Home phone vs. cell phone– consider connection issues and availability throughout the day
    5. 5. Setting up your voicemail • Your greeting can influence the kind of message your caller leaves for you • Home, cell, work phone voicemail– make them simple and professional – see script in tool kit for example • Project a positive attitude in your tone of voice – Listen to your message once you have recorded it and re-record until you are satisfied • Avoid: saying too much, talking too fast, not mentioning your name, sounding mono-tone or in a bad mood, referencing a side business, having your kids record the message
    6. 6. Your email address • First impressions are critical, so your email address should be personal and professional • If your email suggests you are sharing an email address– Change it! • If your email uses a goofy nickname or alias– Change it! • Create a new email address if necessary– Use your name hotstud4u@aol.com johndoe@gmail.com thesmithfamily@yahoo.com
    7. 7. Email signature • Create a signature file to appear at the bottom of your email – keep it professional • Example:John Doe johndoe@gmail.com (678) 123-4567 • Make sure this signature is on all outgoing job emails, even replies
    8. 8. Time management and your calendar • Always block off two weeks of activity at a time • Your calendar should be mobile and easily accessible • The Week At-A-Glance planner lets you scan your calendar easily for openings – use a pencil • Don’t use a notepad for future appointments • Keep a running To-Do List
    9. 9. Planning your time • Plan out 2 weeks in advance block off time for: – Job search time and activities – Searching jobs online – Personal and family time (important–schedule it) – Networking meetings and events – One on one coffee appointments – Online company research – Volunteering • Choose appropriate times for certain activities Schedule meetings/phone calls during the day Schedule internet research at night
    10. 10. Your job search directory • Set up a Job Search folder on your computer • Establish a basic directory structure Example: • Resume • Cover letters • Company research • Move and consolidate all of your files into this one directory
    11. 11. Building your contact list • The Goal: Pull together 250 names from the various lists • Professional contacts: – Business address book – Business email inbox and outbox and address book online – Association lists – Recent tradeshow or conference attendee listings – LinkedIn and other business social network connections • Personal contacts: – Christmas card lists – Personal address books – Personal email inbox and address book online – Wedding, anniversary (friends of parents) party invitation lists – Facebook friends • Consolidate all contacts into the Contact Tracking Log
    12. 12. The Memory Jogger • We’ve created a Memory Jogger to help you remember potential contacts.
    13. 13. The contact tracking log • This is your master contact list and should contain all of your personal and business contacts from your various sources • You will select relevant people to contact based on the needs of your job search
    14. 14. The contact sheet • Fill out a contact sheet for each person of interest that will require follow-up • Not every person you meet will require a contact sheet • Be sure to include: – Contact information – Notes about the contact that can help build the relationship – Schedule follow-up communications and actions • Place in 3-ring binder representing the day of follow-up •Call John at the office on Feb 17th. •We met at the Southern Tech Conference in Feb 15, 2010. •John had just completed a large data migration implementation when we met. •He serves on the board of the Youth Foundation •He was formerly with HP •Wife’s name is Tammy, he has 2 daughters, Amy and Linda Steve Tuner/widget Co 770-555-0555 Worked with him at HP s.utrner@widget.com John Doe Acme Systems SVP, Sales 404 555-5555 678 555-5555 John.Doe@acmesys.com John.D@home.com 32 Filbert Street, Suite 5000 Atlanta, GA 30028
    15. 15. Putting together your 3-ring binder • Your 3-ring binder provides a simple way to organize your search documents, contacts and daily activity. • In it, you will keep: – Your resume, placed in a sheet protector – Contact sheets, 3-hole punched and placed in a sheet protector – Tracking log, 3-hole punched – 1-31 tabs – Printed documents from the Career Handler Tool Kit – Marketing plan – Success stories and elevator pitch
    16. 16. Action item list [ ] Establish primary contact information: phone number, email etc. [ ] Set up your voicemail message [ ] Establish email address if necessary [ ] Plan out the next 2 weeks using your calendar [ ] Setup job search directory - consolidate and organize files [ ] Compile your initial contact list using the “Contact Tracking Log” [ ] Make 50 copies of the “Contact Sheet” [ ] Make 10 copies of the “Contact Tracking Log” [ ] Put together your job search 3-ring binder Do not proceed to the next step until you have completed all the steps above.

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