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RED PROJECT MANAGEMENT
                   MANUAL
         (The Real Estate Developer Project Management Manual)



K-DEV-slides(7a)RED Manual-foong-150511
                                                                 1
DEVELOPING YOUR OWN PROJECT
MANAGEMENT METHODOLOGY via

the
RED (Real Estate Developer)
PROJECT MANAGEMENT MANUAL




                              2
The RED PM MANUAL


What is the RED PM MANUAL?
>Refers to the application of
Knowledge Management to
Property Development project
life-cycle from Project Inception to
Completion
>Systematic approach in
obtaining information and
knowledge flow within an
organization to enable the
stakeholders and employees to use
the information and knowledge at
the right time so that they can
retrieve, analyze and use the
information to work more
efficiently and enhancing the
overall productivity and making
the right decision


                                       3
Convert “Tacit” knowledge (the “ know-how”
residing in each employee's brains) to
“Explicit” knowledge (knowledge
documented in Company Manual, procedures,
digital data, etc.)
The winning developer is an organization
that can extract critical information fast ,ie.
getting “ Knowledge on demand”

Knowledge Mgmt =Key to
survival and success in the
information age
                                                  4
Benefits of the RED PM MANUAL
1)   A central digital storage system for company's
     project information library and achieves
2)   Act as Project Manual / Standard
     Operations Procedures [SOP] for the
     company's assigned project.
3)   Provides instant access to project progress
     /status reports and records
4)   Enables instant project reporting ,
     monitoring and tracking.
5)   Allows the CEO/ Project Director a
     helicopter view of the project performance
6)   Creates the project information data base to
     enable the developer to embark on ISO 9000
     Certification based on the Property
     Development Workflow process
7)   Can be developed as a web portal to Monitor
     and Track your property development
     projects online anytime, anywhere using
     multiple devices
                                                      5
The RED PM Manual - Covers 8 Knowledge Blocks Throughout
Project Life Cycle




                         8 K-BLOCKS
                         1.   INCEPTION/FEASIBILITY STAGE
                         2.   DESIGN MANAGEMENT
                         3.   STATUTORY APPROVALS
                         4.   MARKETING & SALES
                         5.   CONTRACT DOC. & TENDER
                         6.   COST PLANNING & CONTROL
                         7.   CONSTRUCTION MANAGEMENT
                         8.   COMPLETION & HAND-OVER




  ► Development Stages
                                                            6
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K dev-slides(7a)red manual-foong-150511

  • 1. RED PROJECT MANAGEMENT MANUAL (The Real Estate Developer Project Management Manual) K-DEV-slides(7a)RED Manual-foong-150511 1
  • 2. DEVELOPING YOUR OWN PROJECT MANAGEMENT METHODOLOGY via the RED (Real Estate Developer) PROJECT MANAGEMENT MANUAL 2
  • 3. The RED PM MANUAL What is the RED PM MANUAL? >Refers to the application of Knowledge Management to Property Development project life-cycle from Project Inception to Completion >Systematic approach in obtaining information and knowledge flow within an organization to enable the stakeholders and employees to use the information and knowledge at the right time so that they can retrieve, analyze and use the information to work more efficiently and enhancing the overall productivity and making the right decision 3
  • 4. Convert “Tacit” knowledge (the “ know-how” residing in each employee's brains) to “Explicit” knowledge (knowledge documented in Company Manual, procedures, digital data, etc.) The winning developer is an organization that can extract critical information fast ,ie. getting “ Knowledge on demand” Knowledge Mgmt =Key to survival and success in the information age 4
  • 5. Benefits of the RED PM MANUAL 1) A central digital storage system for company's project information library and achieves 2) Act as Project Manual / Standard Operations Procedures [SOP] for the company's assigned project. 3) Provides instant access to project progress /status reports and records 4) Enables instant project reporting , monitoring and tracking. 5) Allows the CEO/ Project Director a helicopter view of the project performance 6) Creates the project information data base to enable the developer to embark on ISO 9000 Certification based on the Property Development Workflow process 7) Can be developed as a web portal to Monitor and Track your property development projects online anytime, anywhere using multiple devices 5
  • 6. The RED PM Manual - Covers 8 Knowledge Blocks Throughout Project Life Cycle 8 K-BLOCKS 1. INCEPTION/FEASIBILITY STAGE 2. DESIGN MANAGEMENT 3. STATUTORY APPROVALS 4. MARKETING & SALES 5. CONTRACT DOC. & TENDER 6. COST PLANNING & CONTROL 7. CONSTRUCTION MANAGEMENT 8. COMPLETION & HAND-OVER ► Development Stages 6
  • 7. The RED PM MANUAL>A Knowledge Mapping Approach INTEGRATES THE 8 K-Blocks with Project Mgmt Methodology to enable the developer to manage, execute and deliver its project targets of TIME, COST & QUALITY and meeting its customer expectations 1) INCEPTION/FEASIBILITY STAGE 2) DESIGN MANAGEMENT 3) STATUTORY APPROVALS 4) MARKETING & SALES 5) CONTRACT DOC. & TENDER 6) COST PLANNING & CONTROL 7) CONSTRUCTION MANAGEMENT 8) COMPLETION & HAND-OVER Project Mgmt Implementation 7
  • 8. The RED PM MANUAL>A Knowledge Mapping Approach The RED - PM MANUAL is organized via 8K (Knowledge) -Blocks 8
  • 9. PROPERTY DEVELOPMENT LIFE -CYCLE 8 STAGES Key Processes /Steps K-Block 1 1. Establish Organization Chart 1) Initiation, 2. Input Site/ Technical data Requirements/ Conduct Site Feasibility & Investigation/Assessment 3. Conduct Feasibility Study Budget; 4. Establish Cash Flow Projection 5. Establish Budget Cost Code 6. Establish Budget Summary 7. Establish Project data 8. Prepare Project Fact Sheet 9. Establish Project Vision/Objectives/Scope 9
  • 10. 8 STAGES Key Processes /Steps K-Block 2 1. Appoint Consultants 2) DESIGN 2. Formulate Design Brief MANAGEMENT 3. Undertake Concept / Design Review/Value Management Workshop against Design Checklist 4. Evaluate best development option 5. Develop Final concept plan 6. Compile agreed design brief 7. Prepare Zoning/Master Layout plan 10
  • 11. 8 STAGES Key Processes/ Steps K-Block 2 8. Obtain client/sponsor/management approval 2) DESIGN 9. Prepare Schematic / Planning submission MANAGEMENT plans 10. Review Planning submission plans. If OK to proceed with Planning submission to Local Authority 11. Prepare Detail Building Plans for Building Submission 12. Review Bldg Plans. If OK to proceed with Plan submission to Local Authority 13. Prepare Architectural models and Brochures 14. Set-up Client/Consultant Meeting Agenda 11
  • 12. 8 STAGES Key Processes/ Steps; K-Block 3 1. Land conversion approvals 3) STATUTORY 2. Sub-division / Land APPROVALS Amalgamation approvals MGMT 3. Environmental approval 4. Planning approvals / D.O 5. Building Plan approvals 6. Developers’ License 12
  • 13. 8 STAGES Key Processes/ Steps; K-Block 3 7. A.P. [ Advertisement Permit] approvals 8. Earthworks/ KL hillslope approvals 3) STATUTORY APPROVALS 9. Structural plans submission MGMT 10. Sub-structure /Foundation / Piling approvals 11. Works Inspection forms 12. Technical Departments’ clearances before CCC 13. Apply CCC [certificate of completion & compliance] 14. Create Authority Liaison Team 15. Submit Devt Plans Online under OSC Online [One stop Centre Online] 16. Report Project Progress to MOHLG [Form 7F] 13
  • 14. 8 STAGES Key Processes/ Steps; K-Block 4 1. Conduct Market research/ Identify hot spots 4) MARKETING 2. Formulate Marketing & Sales & SALES Strategy/ Product-DesignThemes/ STRATEGIES Buyers’ Incentives 3. Preliminary Pricing 4. Advertising & promotion techniques 5. Marketing concept review 6. Final Pricing 7. Pre / Soft Launch 8. Sales Kit preparation 9. Official Launch 14
  • 15. 8 STAGES Key Processes/ Steps; K-Block 5 Involves contract documentation CONTRACT and processes for the followings; DOCUMENTATION 1.Soil Investigation Tender & TENDER 2.Earthworks tender 3.Sub-structure / Piling Tender 4.Main Building Works Tender 5.M & E Tender 6.External Works Tender 7.Nominated sun-contractors / suppliers packages 15
  • 16. 8 STAGES K-Block 6 1) Cost estimation CONSTRUCTION 2) Budget Planning & COST Monitoring PLANNING & 3) Change / Variation CONTROL Control 4) Progress Claims/ Interim Certificates 5) Stage Completion Certificates 16
  • 17. 8 STAGES K-Block 7 Key Processes are; 1) Formulate Project Site Initiation CONSTRUCTION 1) Review Contractor’s Org’ SITE Structure MANAGEMENT 2) Initiate Site Meeting 3) Compile Site Agenda Checklist 4) Document Project Particulars 5) Review Contractor's Method Statement 6) Review Shop Dwgs/ Materials samples 7) Monitor progress and control 8) Review Work Progress 9) Supervision of Works 10) Create Performance Reports 17 11) Manage EOT
  • 18. 8 STAGES 1) Establish Handover procedures K-Block 8 2) Verify Built-up space measurement COMPLETION against S&P Agreement & HAND-OVER 3) Apply Final/ Strata Titles 4) Review/ Assess EOT / Issue EOT 5) Compile As-Built Drawings 6) Compile Suppliers’ Warranties/ 7) Compile Operation & Maintenance Manuals 8) Conduct Final/ CPC Inspections 9) Prepare Defects List 10) Issue Certificate of Practical completion [CPC] or Certificate of Non-Completion 18
  • 19. 8 STAGES K-Block 8 11) Issue Certificate of Practical completion [CPC] COMPLETION 12) Apply Certificate of Completion & Compliance [CCC] & HAND-OVER 13) Conduct CCC Inspection / Submit Form G1- G2 14) Issue CCC Clearance Letter 15) Conduct Purchaser Handover Inspections/ Satisfaction Survey 16) Deliver Vacant Possession [VP] Letter 17) Archives all records/ legal documents 18) Conduct post completion review / feedback 19) Appoint Property Management company 20) Rectify Defects during Defect Liability Period 21]) Set-up Joint Management Body [JMB] 19
  • 20. (Integration K-Blocks with C,T,Q & Communication) is illustrated as follows; PM DELIVERABLES K-BLOCKS COST Cost Control TIME Schedule QUALITY / ISO 9000/ Compliance / CONQUAS COMMUNICATION Reporting / Tracking 20
  • 21. The RED PM MANUAL>A Knowledge Mapping Approach The RED - PM MANUAL comes with standard Templates & Forms for the 8 k- Blocks 21
  • 22. The RED PM MANUAL>> Templates / Forms PROJECT BRIEF 22
  • 24. CONSTRUCTION BUDGET & CASH FLOW RED MONITOR™ 24
  • 25. DESIGN MANAGEMENT / ISSUES RED MONITOR™ Tilt window for better view to pool 25
  • 26. MARKETING & SALES RED MONITOR™ 26
  • 27. RED MONITOR™ CONTRACT DOCUMENTS Project Cadangan Membina 4 Blok Pangsapuri Servis 31,32,35 & 36 Di Atas Podium 3 Hingga 8 Tingkat Mengandungi Tempat Letak Kereta dan Perdagangan Di Atas Lot 1909 & 1910, Mont’Kiara, Mukim Batu, Bandar Kuala Lumpur (The Verve), Wilayah Persekutuan Untuk Tetuan Bayland Sdn. Bhd. Client Bayland Sdn Bhd Architect Yap Hock Seong Architect Quantity Surveyor Perunding Kos T & K Sdn Bhd Consulting Engineers Worley Parsons Infrastructure Sdn Bhd Geotechnical Consultants G & P Geotechnics Sdn Bhd M&E Engineer Jurutera Perunding Valdun Sdn Bhd Condition of Contract PAM Private Edition (with quantities 1998) Contract Period 01st November 2006 to 01st September 2009 Defects Liability Period 24 Months Liquidated and Ascertained Damage RM30,000 per calendar day Period of Interim Certificate Monthly Period of Honoring Certificate 30 days Percentage of Certificate Value Retained 5% Limit of Retention Fund 5% Period of Final Measurement and Valuation 18 Months 27
  • 28. STATUTORY COMPLIANCES RED MONITOR™ 28
  • 29. COST CONTROL MANAGEMENT RED MONITOR™ 29
  • 30. CONSTRUCTION MANAGEMENT / SITE PROGRESS RED MONITOR™ 30
  • 31. LEGAL COMPLIANCES RED MONITOR™ 31
  • 32. COMPLETION & HANDOVER RED MONITOR™ PURCHASER HANDOVER FORM 32
  • 33. The RED PM MANUAL can be developed as a web portal for the developer to monitor and track its project implementation through the RED MONITOR Reporting System via 12 Reporting MODULES/ and Project Site Tracker online web portal Project Report Templates 33
  • 34. Real Estate Developer Monitoring and Reporting System RED MONITOR™ Project Brief & Data Distribution List Project Name Reporting Modules B1 - B12 Master Program Actions List Inception, FS & Budget Ahead / Delay Design & Consult Statutory Compliance Critical Issues Critical Decisions Required Marketing & Sales Schedule Construction Cost Contract Doc / Tender Control Status/Compliance Contract Admin/ Legal Compliances Construction Mgmt Completion & Other Links Handover ► Project Summary Report (PSR) – B1 ► Other Reporting Modules B2 to B12
  • 35. CONSTRUCTION PROJECT MONITORING & TRACKING Project Site Tracker allows the developer/ contractor to track and monitor its construction project anytime, anywhere using multiple devices K-Developer System 35
  • 36. Project Site Tracker allows the developer/ contractor to track and monitor its construction project anytime, anywhere using multiple devices 36 K-Developer System
  • 37. you can now track your projects instanteoulsy anytime, anywhere on multiple devises Click here to See Project Site Tracker Screenshots www.projectsitetracker.com http://projectsitetracker.com/screenshots.html K-Dev-PS tracker- screen shots[1]-170411 CIC-PS tracker- screen shots[3]200411 37
  • 38. Project Site Tracker Screenshot http://pmo.rekafikir.com/site CIC-PS tracker- screen shots-190311 38
  • 39. Dash Project Summary Overview Board 39
  • 40. Dash Dash Board Board 40
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  • 59. Project Site Tracker allows the developer/ contractor to track and monitor its construction project anytime, anywhere using multiple devices 59
  • 60. Project Site Tracker To access click at >>> www.projectsitetracker.com Track your projects anytime any where on multiple devices END OF SCREEN SHOTS >>>Live Demo 60
  • 61. THANK YOU for your attention The RED PM MANUAL>A Knowledge Mapping Approach 61