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ePractice: eProcurement Workshop 25 May 2011 - Joana Lopes de Carvalho


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Presentation by Joana Lopes de Carvalho, ANCP

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ePractice: eProcurement Workshop 25 May 2011 - Joana Lopes de Carvalho

  1. 1. The Portuguese Public Procurement Case eProcurement for the Economic Crisis Brussels, 25th May 2011
  2. 2. Agenda• ANCP, the National Agency for Public Procurement - overview• The e-Procurement perspective 2
  3. 3. Reforming Public Procurement in Portugal: overall context2007 - Establishment of Agência Nacional de Compras Públicas, E.P.E. [the National Agency for Public Procurement (Agency)] Decree Law 37/2007, 19th February.MissionThe mission of the Agency is to set up, implement and manage SNCP - the National Public Procurement System (for transversal goods and services only) as well as to centrally manage the State-owned Fleet, contributing to increase the efficiency of the Portuguese Public Administration. 3
  4. 4. The Agency’s Top priorities (2008 – 2010)ublic tenders with the aim of awarding framework agreements covering categories ofgoods and services that aim to fulfill common needs of the Public Administration (16categories so far). This strategy aims at creating value, financial gains, savings and costreductions through framework agreements, which in turn promote synergies and economiesof scale as a result of a concentration process.evelopment and implementation of a Technological Model able to provide full support toframework agreement procedures and call-offs.nhanced statistical information and reports on public procurement (goods andservices). Setup of a comprehensive Public Procurement Information System, responding toboth management control needs and EU requirements. 4
  5. 5. Agenda• ANCP, the National Agency for Public Procurement – overview• The e-Procurement perspective 5
  6. 6. Procurement Process eProcurement components Mandatory electronic use since October 2009Within the scope of the current technological model put in place by ANCP 6
  7. 7. 2010|First year of mandatory e-Public ProcurementThe success of the adoption of e-Public Procurement in Portugal was based on the commitment of all stakeholders,namely the already established Public eTendering platform operators with several years of experience in themarket. All platforms are required to be certified according specific legislation.Players involved: • Contracting Entities • Economic Operators • Public eTendering Platform Operators • External Auditors for Platform’s compliance auditing • National Certification Office of e-tendering Platforms – CEGER • National Agency for Public Procurement - ANCP • National Portal for Public Contracts – InCI ( • Universities / Training FacultiesContracting authorities belonging to the Central Administration and Public Institutes must use the FrameworkAgreement awarded by ANCP to contract a public e-tendering platform. 7
  8. 8. 2010|First year of mandatory e-Public ProcurementKey figures and results after the first year: E-Public Procurement in Portugal 2010 Number of Procedures AmountPublic Procurement 79.739 EUR 10.957.575.384Electronic Public Procurement 45.013 EUR 8.200.992.596 Source: National Report on Public Procurement – InCI - 201075% of Public Procurement made Electronically50%+ (38.563) of procedures where e-Public Procurement is not mandatory (limited tenderingbellow the thresholds) are carried out in e-tendering platforms as well. 8
  9. 9. eProcurement – Lessons learned and major challenges• Key issue: lack of integration of information along the procurement process making it impossible to control and monitor• Solution: develop an end-to-end technological model to ensure not only transparent and cost effective procurement processes, but also the construction of the knowledge base that is needed to support strategic decisions towards public expenditure reduction and optimization:• It is expected that full implementation will be achieved by the end of 2013.• The Agency believes that implementation of this model will allow it to pursue its mission along three key strategic dimensions: Financial – obtaining much needed savings and public expenditure reduction both in the short and the long term; Political – through completely transparent, rigorous and efficient procurement processes; Social – providing a better service for all stakeholders, achieving their buy-in and contribution, alongside a fundamental cultural change in the Public Administration towards the effective use of taxpayers’ funds. 9