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Time and Attendance Solutions for
Employers with a Distributed Workforce
Public Demonstration

EPAYsystems.com

EPAYsystem...
Welcome

Today’s Host
Michelle Lanter Smith
Chief Marketing Officer
EPAY Systems, Inc.

EPAYsystems.com

2
EPAY’s Mobile Expertise

Today’s Expert
John Gaudiuso
Sales Engineer
EPAY Systems, Inc.
Contact John at:
jgaudiuso@EPAYsys...
Designed to meet the needs of your
complex, distributed workforce

• Reduce your labor
costs by 5% or more
• Keep you in c...
In Time with You

Complex pay rules?
Mobile workforce,
union contracts,
multiple job assignments?

No problem!

Uniquely f...
Reduce your labor costs

Eliminate erroneous
pay
calculations, time
rounding,
and management
inconsistencies

Reduce costs...
Minimize Compliance Risk
•
•
•
•
•
•

Audit Trails
Overtime
Meal Breaks
Pay Differentials
Privacy and Security
Reduce Work...
Reduce Payroll Distribution Costs

Go green

•
•
•
•

Save $2 - $6 per pay check by printing on
time clock and using EPAY ...
Over 40,000 customer sites

EPAYsystems.com

9
EPAY clocks are everywhere

EPAYsystems.com

10
Easy, Anywhere Time Tracking

Blueforce adapts
to how YOU
do business

EPAYsystems.com

11
SYSTEM OVERVIEW

Mobile Devices

Site, Dept,
Employee,
Accruals

Web

Track:
• Location
• Task
Timeclocks
• Work Order

Ti...
Collect data your way

Smart Sync
Mobile

At a customer’s
site or remote
location.

Real time
Or for just a few
employees ...
Biometric Time Clocks

• Menu-driven interface is
simple to use
• Employee self service
• Multi-lingual
•
•
•
•
•

Plug & ...
Transform your Smartphone
into a Time Clock

EPAYsystems.com

15
Blueforce Mobile Overview
Key Features:
•
•
•
•
•
•

Employee Clock InOut
Supervisor Employee Group Punch
Capture GPS Coor...
EPAYsystems.com

17
EPAY’s flexibility meets the requirements of
your business

DEC

Your payroll
system or
other
application

EPAYsystems.com...
You’re Up and Running Fast

Bluespeed

Quick start implementations
• Discovery, set-up and implementation is handled for y...
Managed for You

•

The only SaaS based Time and Labor Management
solution especially designed for the companies with a
di...
Get a 4 Month Payback

EPAYsystems.com

21
How EPAY Works: Simple, Flexible

•

We collect punch-in/out data (Biometric time
clocks, smartphones, tablets, & phones) ...
Questions?

EPAYsystems.com

23
Other Features
•
•
•
•

Scheduling
Employee self-service
Analytics and reporting
Mobile/GPS

EPAYsystems.com

24
Upcoming Education

Compliance Webinar Series with Seyfarth Shaw LLP

•

•

Understanding the Affordable Care Act: Should ...
Connect with us
Take the Survey!
• Yes, send me the Free Report: How to Find the Best

•

of Breed Time Tracking System fo...
Thank You!

EPAYsystems.com

27
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TIme and Attendance for Employers with a Distributed Workforce

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Published on

EPAY Systems provides a time and labor management system that keeps employers in control and in compliance with labor laws and union rules, while reducing labor costs by up to 5% or more. Our uniquely flexible, web-based Blueforce system can adapt to the most complex, distributed labor environments.

Here’s how EPAY's SaaS based solution can help:
• Minimize payroll workload and errors; prevent buddy punching.
• Speed up payroll preparation with automated time-keeping processes for all sites
• Track labor hours to proper cost-centers automatically
• Reduce overtime pay, alerting you in real time before workers hit OT.
• Keep customers happy. If a worker is tardy or absent, send real time alerts to your cellphone, so you can get another employee onsite ASAP.
• Keep you in compliance by tracking labor laws and union contract rules.
• Eliminate paycheck printing and distribution costs. You can print paystubs and attendance reports directly from our biometric clock.
• Integrate seamlessly to any payroll application
• Low cost of ownership from the get-go. No maintenance and upgrade fees.

An EPAY time and attendance solution can be up and running in no time at all since there is no software or servers to install. EPAY coordinates installation and training—there’s no heavy lifting by our client’s staff.

Specialties

Time and Labor Management System, Mobile Time Tracking, Time and Attendance SaaS, Biometric Time Clocks with Messaging and Printing Capabilities, Time and Attendance for Distributed Labor, Green Solutions, Time and Labor Regulatory Compliance Support

Published in: Technology, Business
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TIme and Attendance for Employers with a Distributed Workforce

  1. 1. Time and Attendance Solutions for Employers with a Distributed Workforce Public Demonstration EPAYsystems.com EPAYsystems.com
  2. 2. Welcome Today’s Host Michelle Lanter Smith Chief Marketing Officer EPAY Systems, Inc. EPAYsystems.com 2
  3. 3. EPAY’s Mobile Expertise Today’s Expert John Gaudiuso Sales Engineer EPAY Systems, Inc. Contact John at: jgaudiuso@EPAYsystems.com 312-291-2032 EPAYsystems.com 3
  4. 4. Designed to meet the needs of your complex, distributed workforce • Reduce your labor costs by 5% or more • Keep you in control and in compliance EPAYsystems.com 4
  5. 5. In Time with You Complex pay rules? Mobile workforce, union contracts, multiple job assignments? No problem! Uniquely flexible EPAYsystems.com 5
  6. 6. Reduce your labor costs Eliminate erroneous pay calculations, time rounding, and management inconsistencies Reduce costs associated with paper checks. Save an average of $2.87 per pay period/per employee. or more! Eliminate buddy punching Reduce administration time in preparing payroll Biometric time clocks with camera and finger print reader EPAYsystems.com 6
  7. 7. Minimize Compliance Risk • • • • • • Audit Trails Overtime Meal Breaks Pay Differentials Privacy and Security Reduce Workers Comp Claims • Did you have an accident free day? EPAYsystems.com 7
  8. 8. Reduce Payroll Distribution Costs Go green • • • • Save $2 - $6 per pay check by printing on time clock and using EPAY Pay Card Print paystubs on WalTer Register for Pay Card on clock Check Pay Card balance on clock Reduce time spent distributing checks EPAYsystems.com 8
  9. 9. Over 40,000 customer sites EPAYsystems.com 9
  10. 10. EPAY clocks are everywhere EPAYsystems.com 10
  11. 11. Easy, Anywhere Time Tracking Blueforce adapts to how YOU do business EPAYsystems.com 11
  12. 12. SYSTEM OVERVIEW Mobile Devices Site, Dept, Employee, Accruals Web Track: • Location • Task Timeclocks • Work Order Timesheets Payroll Payroll System Mgmt Report G.L. Entries Phone Employees EPAYsystems.com Field Managers Payroll Team Executive Team
  13. 13. Collect data your way Smart Sync Mobile At a customer’s site or remote location. Real time Or for just a few employees (IVR) At a desk EPAYsystems.com 13
  14. 14. Biometric Time Clocks • Menu-driven interface is simple to use • Employee self service • Multi-lingual • • • • • Plug & play Rugged & durable LCD oversize shatterproof screen 10” Wi-Fi, Wireless, LAN, Dial-up/Analog Touchscreen and physical keyboard EPAYsystems.com 14 • Built in speaker & headphone jack • Finger print reader, card swipe, web camera • Thermal printer • Managed and supported by EPAY remotely • Automated upgrades
  15. 15. Transform your Smartphone into a Time Clock EPAYsystems.com 15
  16. 16. Blueforce Mobile Overview Key Features: • • • • • • Employee Clock InOut Supervisor Employee Group Punch Capture GPS Coordinates Integrate with Blueforce™ TLM System Works in offline mode Enter free from comments with punches EPAYsystems.com 16
  17. 17. EPAYsystems.com 17
  18. 18. EPAY’s flexibility meets the requirements of your business DEC Your payroll system or other application EPAYsystems.com 18
  19. 19. You’re Up and Running Fast Bluespeed Quick start implementations • Discovery, set-up and implementation is handled for you • Effortless integration with your payroll system • Flexible onsite and phone training EPAYsystems.com 19
  20. 20. Managed for You • The only SaaS based Time and Labor Management solution especially designed for the companies with a distributed workforce • • • • No servers, no IT resources required No upgrades, maintenance costs Free 24/7/365 support Pay-as-you-go Cloud-based EPAYsystems.com 20
  21. 21. Get a 4 Month Payback EPAYsystems.com 21
  22. 22. How EPAY Works: Simple, Flexible • We collect punch-in/out data (Biometric time clocks, smartphones, tablets, & phones) FROM ANYWHERE! • • It all connects to Blueforce, our web-based TLM engine • Bluespeed implementation – fast, quick no hassle installation, set up and training – weeks to months Blueforce “integrates” with your payroll/accounting systems (automated or import/export) – no limits EPAYsystems.com 22
  23. 23. Questions? EPAYsystems.com 23
  24. 24. Other Features • • • • Scheduling Employee self-service Analytics and reporting Mobile/GPS EPAYsystems.com 24
  25. 25. Upcoming Education Compliance Webinar Series with Seyfarth Shaw LLP • • Understanding the Affordable Care Act: Should You Pay or Play? Oct 29th: 12:00 cst How to Avoid Costly Wage & Hour Pitfalls for Employers in the Hospitality Industry. Nov 6: 12:00 cst Register at www.EPAYsystems.com EPAYsystems.com 25
  26. 26. Connect with us Take the Survey! • Yes, send me the Free Report: How to Find the Best • of Breed Time Tracking System for a Distributed Workforce Yes, send me Today’s Slides Get a Bonus! • Receive our newly published report: Time and Labor Management in a Mobile Workplace Connect with EPAY: o LinkedIn – follow our company page at EPAY Systems o Twitter -- @EPAYsystems o Sign up for our e- newsletter at www.EPAYsystems.com EPAYsystems.com 26
  27. 27. Thank You! EPAYsystems.com 27

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