Fall Faculty Orientation In-Service September 20 & 21, 2012 Paul Zang, Director of Counseling and Assessment Karen Weissert, Coordinator of Academic Support Services Nancy Daily, Disability Services Coordinator30 minutes• The importance of the student-faculty relationship• Advising Services – a description of the services we offer.• Disability Services• Baker College Attendance Policy• Student Request for Reinstatement into Class after Withdrawal• Student Notice of Concern (NOC)• Academic Office Hours
Embrace undergraduates and their learning:• “Instructors must strive to support both the academic (performance) and developmental (self-confidence, social integration) growth of students. In so doing, instructors must develop the talents of their students and learn how to support students who are less academically prepared than their peers.• Critical to this effort is the early establishment of a connection with students. Instructors are encouraged to set a positive tone that focuses on the students’ success from the outset of a particular course. It is important, for example, that instructors reassure students who feel overwhelmed by academic workloads by confirming that they are confident in their students’ abilities to succeed and will be available to provide help when needed.• Retention may be facilitated when students understand the academic support mechanisms available through their instructors.”++http://www.oakton.edu/user/~lsaret/LauraSaretOaktonWebSite/Ways%20Faculty%20Can%20Encourage%20Student%20Retention.htm
Things YOU can do:• Be positive and engaging with your students• Encourage Learning Support Services (LSS) – Free tutoring• Arrive 15 minutes before class to build relationships and answer questions• Respond to student e-mail correspondence• Refer students to the Academic Office for Academic Advising, Counseling, and Registrar services
Academic Office Counseling & Advising ServicesAcademic Counseling and Advising includes:Counselors and Advisors assist students with schedulingclasses, drops, adds, withdrawals, amnesty, explanation ofRotation and Step Plans, waiver testing, graduationrequirements and academic appeals.Career Counseling includes:Counselors utilize the Myers-Briggs Type Indicator to helpstudents make realistic decisions about their career choices.Personal Counseling includes:Counselors help students with personal issues and will referthem to outside clinics, agencies, etc. for extended services,if necessary.
Disability Services & Special Needs Accommodations:Students with physical limitations and/or documentedlearning disabilities will be provided accommodationsupon request. Questions about accommodationsshould be directed to the Disability Coordinator,Nancy Daily, (810) 766-4137 or Lori Crawford-Milbrot,Career Assessment Coordinator, (810) 766-4126. BakerCollege does not provide testing for learningdisabilities. Students not tested in Elementary or Highschool will need to pay for testing by a licensedpsychologist.
Information regarding students’ disabilities willNOT be disclosed to instructorsInformation regarding specific approvedaccommodations WILL be disclosed to instructorsat the discretion of students approved for services
Baker College of Flint Volunteer Note Taker Instructions for Instructors DateInstructor’s Name Class Section Student Requiring a Note Taker:Dear Instructor, You have received this letter because you will have a student (see above) with a disabilityrequiring a note taker in your class. Please recruit a volunteer note taker at the beginning of class.Volunteer note takers will receive a gift at the end of the Quarter. Volunteer hours are beneficial for useon scholarship applications, resumes, and public service requirements. Note takers should have very goodattendance in class. When you ask your class for a volunteer, please remember the identity of the student receivingnotes is confidential. The note taker must sign the note taker agreement (in the packet) and deliver it tothe Academic Office. You will also be given a packet of carbon note taker paper to give to the note taker.Let the note taker know for whom s/he is note taking by showing him/her the student’s picture from yourattendance roster. If you are unable to get a note taker or do not need a note taker for your class, please checkthe appropriate box below and return this form to the Academic Office.I have recruited , UIN: to be the notetaker. □ I was unable to get a volunteer to take notes. □ I will give the student a copy of my lecture notes. □ This student is not in my class. □ Other:If you have any questions, please call or email Nancy Daily (810 766-4137 email@example.com), or Lori Crawford-Milbrot (810 766-4126 Lori.firstname.lastname@example.org). Please return this completed form to the Disability Services Coordinator, Academic Office.
BAKER COLLEGEATTENDANCE POLICY Since September 2008
*Student Success and Persistence! * The Academic Office needs your support throughout the quarter * We know that good attendance is directly correlated to success!
WEEK ONE ATTENDANCE and CALL TRACKING via the WebAll full and part-time faculty must take daily attendance.Call Tracking on OASIS:* Attendance is due by 9am the day after your class meets.* Instructors will phone all returning students who miss a class session in the first week.* Please review your “Web Attendance for Baker College Faculty” booklet for directions.* New students who are absent during week one will be called by the Admissions department.* Your Dean or Department Chair will automatically be notified if your attendance is late.* Please review FERPA rules which are distributed prior to week 1 each quarter.Our ultimate goal is to find out if these absent students still plan onattending this quarter.
* Prior to Tuesday, Week 2* The Academic office will identify those students who were absent during week 1, but have not been contacted by an instructor.* We will administratively withdraw students who have not attended any classes during week one, unless we have documentation from the instructor and/or student indicating the student’s intent to attend.
Criteria for administrative withdrawals include: * Student is absent the first week of the course, unless documentation has been provided by the instructor (via Call Tracking) or point person in charge of attendance. * Student is absent TWO consecutive weeks, unless documentation has been provided by the instructor (Student Referral form ) or point person in charge of attendance. * Student is absent more than 40% of the class, unless documentation has been provided by the instructor (Student Referral form) or point person in charge of attendance. * Additionally, if an instructor thinks that a student’s absences have been excessive and unjustified, the instructor may request that the student be withdrawn from the course.
Potential Excessive AbsenceWarning Letter to Students
Dear A Student,Baker College cares about your academic success. Therefore, please beinformed that you are in potential violation of Baker CollegesAttendance Policy for Section 01690 - COLLEGE & CAREER PRP.Currently, you have missed 10% of this course. If you miss 40% ofthis course, or two consecutive weeks of this course, you will beadministratively withdrawn for excessive absenteeism.Class withdrawals can negatively impact both your financial aid andyour academic program. Students may be left with a balance due to thecollege. It is recommended you: * Contact your instructor immediately to discuss your status in this course. * Contact the Academic office immediately at (810) 766-4112 if you do not plan to complete this course.Attendance has a direct bearing on a students future employability,financial aid, and academic performance. Students are expected toattend every class session for each course in which they areregistered. Please refer to the Baker College Catalog/StudentHandbook for the Attendance Policy athttps://www.baker.edu/departments/admissions/BakerHB2/index.html.This will be your only attendance notification for this class. Thankyou for your attention to this matter.Sincerely,Academic OfficeBAKER COLLEGE OF FLINT
Student Request for Reinstatement into Class after Withdrawal
Dear Instructor: SmithUIN: 101-12369Student: A. StudentYou have a "Student Request for Reinstatement into Class" message from this student as of Month, Date,Year. This reinstatement request appears in bold red font on your Section Utilities screen in ORBIT. It isYOUR responsibility to complete the application for reinstatement process WITHIN 24 hours of thestudent’s application by first logging into the SOLAR System and going to the Section Utilities page on theORBIT System. Click on the Enter link in the Request for Reinstatement section. You will APPROVE orDENY the request for reinstatement and enter a plan for completing missed course work, projected date forcompleting missed course work, and a comment explaining YOUR decision to APPROVE or DENY thestudent for reinstatement back into class. Failure to respond to students’ Reinstatement Applications mayresult in serious Title IV financial aid outcomes for students and Baker College of Flint. Your Dean and Dr.Johnson, V.P. For Academics, will be monitoring your compliance with this process.Sincerely,Amy AtwellAcademic Administrative AssistantBaker College of Flint1050 West Bristol RoadFlint,MI 48507Office:(810)766-8750Fax:(810)766-4020E-mail;email@example.com
Student Notice of ConcernThe NOC is a Faculty communication tool used to electronically notify theAcademic Office regarding concerns Faculty have about students that CANNOT be resolved at thestudent/instructor level and represent obstacles to student success.
The NOC is not a substitution fornormal instructor rapport with students. Rather, the NOC is to be used when normal classroom management strategies fail.
When these risk factors appear to interfere with students’ success then a NOC is appropriate:1. Divorce or end of a relationship or domestic abuse2. Marriage3. Change in living arrangements (new roommates or moving in with a significant other)4. Move to a new residence5. Pregnancy or a new baby6. Longer hours or increased responsibility at work7. Financial concerns8. Children leaving home or moving back home9. Care-taking responsibilities for elderly or ill family members10. Significant changes in family routine11. Death of a family member12. Significant health problems of a family member13. Change in working status of a family member (begins work, changes jobs or retires)14. Frequent travel, either for business or for pleasure15. Limited leisure or free time16. Failing grades17. Excessive absences18. Loss of transportation19. Foreclosure or eviction
Do NOT submit a Notice of Concern if you only want to document: an observation or interaction with a student but are NOT requesting intervention by an Advisor. an absence/tardy. If this is an ongoing issue which has not been resolved with normal classroom management strategies then a request for advisor intervention is appropriate. missed assignments. failed assignments. poor study habits.
Disruptive behavior is detrimental to the academic communitybecause it interferes with the learning process, inhibits theability of instructors to teach effectively, diverts college energyand resources away from the educational mission and mayindicate a significant level of personal problems or distress on thepart of the disrupter.
Disruptive Behavior IS:- The student in your class who is persistently tardy or leaves early- The student who talks incessantly while you are delivering a lecture- The student who loudly and frequently interrupts the flow of class with questions orinterjections- The student who becomes belligerent when you confront his or her inappropriatebehavior in class- Cell phones ringing in a classroom, text messaging, chatting online- Persistent and unreasonable demands for time and attention both in and out of theclassroomDisruptive Behavior is NOT:- Cultural differences- Appropriate demonstrations of disagreements or differences of opinion- A clash of values or beliefs- Needing extra time or attention based on reasonable accommodation**http://deanofstudents.arizona.edu/examplesofdisruptivebehavior
Academic Office Hours Monday-Friday 7:30 a.m. - 10:00 p.m. Saturday 7:30 a.m. - 1:00 p.m.Walk-in and appointment options available for students
http://guides.baker.edu/Flintfacultytraining The Academic Office would like to introduce a new ONLINE Faculty training guide. A variety of academic topics will now be available to assist Faculty with basic academic responsibilities and procedures. You will have access to a growing and current number of relevant topics including those discussed in this presentation. Your Dean will send you this link to your Baker College email.