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Using EOL: Creating a Virtual Collection


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Learn how to create a virtual collection on the Encyclopedia of Life (

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Using EOL: Creating a Virtual Collection

  1. 1. Using the Encyclopedia of LifeCreating a Virtual Collection
  2. 2. Why Make a Collection?Did you know ….?...that you can create your own customized collections of speciespages, images, videos, maps (the list goes on!) on theEncyclopedia of Life?…that you can use these collections to:• Create customized Field Guides from information on theEncyclopedia of Life to use online or print to take out in thefield?• Create a fun species Memory Game or Bingo game?• Create an observational checklist with help from our
  3. 3. Examples of Collections on EOLDarwins FinchesA collection can provide taxon pages that support classroomdiscussions about a subject, in this case, about evolution.Appalachian/Blue Ridge Forest Eco-regionCollections can be used to group together organisms that occurtogether in a community or biogeographic region, such as this eco-region.Life ListsIf you want to keep track of your own adventures with wild biodiversity,you can use EOL to maintain your "Life Lists“.Home
  4. 4. Getting StartedTo create a collection on EOL, you will need to register as an EOL member.Registering is easy and free. Look for the “Join EOL Now” button on the EOLhome page to get started. You will be asked to create a username andpassword.Home
  5. 5. SearchLog into EOL using your username and password. Next search for any species or taxonthat is of interest to you.Home
  6. 6. Collecting ItemsStep 1: Click on the add to a collection button. You can collect taxon pages, images,video, sounds, maps, names, literature references, people and even other collections.Home
  7. 7. Creating a New CollectionStep 2: When you “collect” an item, a box will appear. You can choose to create a newcollection or add the item to an existing collection. If you create a new collection don’tforget to give it a name!Home
  8. 8. Viewing Your CollectionsTo view all of your collections, click on the Profile link in the upper right hand cornerof the screen. Once on your profile, look for your collections on the left side of thescreen.Click here to viewyour collectionsClick here on any EOL pageto go to your profileHome
  9. 9. Collection DetailsStep 3: Once you have created a collection you can enter information about yourcollection, choose a sorting direction and upload an image by clicking on the editcollection details button. You can go back and edit your collection details at any time.Home
  10. 10. Adding Notes to Collected ItemsClick on edit annotation which will open a text box. Here you can enter notes aboutthe item you have collected. To save your notes, click on save annotation.Home
  11. 11. Managing Your CollectionYou can copy, move or remove items from your collection by selecting the items andchoosing an action (move, copy or remove).Select itemsChoose anactionHome
  12. 12. You can add other people as “managers” of your collection. To do this, go to the userprofile of the person you would like to add as a manager. Click on the make amanager button and select the collection(s) you would like to share with them. Thisperson will be able to add to and edit the collection.Sharing Collection Management
  13. 13. Creating a CommunityOnce way you can share a collection with others by creating a Community. You cando this by clicking on the create community button.Home
  14. 14. Editing Your CommunityGive your community a name, description and invite other EOL members to join. You canadd other collections to your community as well. Therefore, the name of your communitydoes not have to match the name of the collection is was created around.Click here to create yourcommunityEnter in a name anddescription for yourcommunityInvite other EOL users tojoin your communityHome
  15. 15. Join a CommunityTo join a community, click on the “Join this community” button.Once you have joined you will see a yellow confirmation message.The community you have joined will also appear in your Profile.Home
  16. 16. Community NewsfeedThe newsfeed allows members of the community to communicate with each otherand reports changes to collections items within the community.Home
  17. 17. How do I access my Collections and Communities?To access a list of your EOL Collections and EOL Communities you belong to, visit yourEOL Profile and click the either the collections or communities tab.Click to view yourcollections andcommunitiesClick here on any EOL page togo to your profileHome
  18. 18. Create a Field Guide, Memory or Bingo GameUse any Collection to create a Field Guide, Memory or Bingo Game!To do this, please visit our EOL Education Apps page and create a login.
  19. 19. Create a Field GuideYou can create a field guide based on a virtual collection on EOL (either your own oranother collection of interest to you).1. Locate the collection ID number ( i.e. Go to to access the EOL FieldGuide Tool and resources for creating a field guide.3. Enter the collection ID into the Field Guide, Step 1Home
  20. 20. Create a Memory GameYou can create a species matching Memory Game using a virtual collection on EOL(either your own or another collection of interest to you).1. Locate the collection ID number ( i.e. Go to and login.3. Click on the “+” to add a new game. Enter the collection ID number. Choose if youwant to make the game public.
  21. 21. Create a Bingo GameYou can create a Bingo Game based on a virtual collection on EOL (either your own oranother collection of interest to you).1. Locate the collection ID number ( i.e. Go to to access the Bingo Game.3. Click on “How to Play” for more information.Home
  22. 22. Collections and iNaturalistYou can make a checklist for making and sharing observations by turning your EOL Collectioninto a shared EOL-iNaturalist Project. To activate your Collection as an EOL-iNaturalist projectemail us at In the email please include “Activate Collection” in the titleand send us your EOL username and the name(s) of the EOL Collection(s) you want activated.
  23. 23. Questions?If you have any problems orquestions, please email us at:education@eol.orgHome