Creating an Effective HR Portal in SharePoint ©

1. Creating an Effective HR Portal in SharePoint© Use a Pre-Built HR Portal to Accelerate your SharePoint© Portal Strategy Presentation distilled from a previously presented Human Resources Portal webinar sponsored by Enwisen/Infor. SharePoint© is a copyright of The Microsoft Corporation Copyright © Enwisen, Inc. All rights reserved.

2. Better HR Service Delivery. Fewer Resources. Lower Costs. Why Most Corporate Portals Have Not Fulfilled Promise • Communications – fragmented or missing  Not searchable  Not personalized  Not on-demand • Not in context to transactions Think about popular websites … info vs. transaction Copyright © Enwisen, Inc. All rights reserved.

3. Better HR Service Delivery. Fewer Resources. Lower Costs. A Knowledgebase with Any Portal Strategy – Best of Both Worlds Personalization Links to transaction Search – 2 clicks or less Benefits, Policies, Life Integration with Events, Manager other apps/links Information to other portals Copyright © Enwisen, Inc. All rights reserved.

4. Better HR Service Delivery. Fewer Resources. Lower Costs. SharePoint© Strengths and Challenges • Strengths  Flexible tools to meet wide variety of corporate portal needs consistently and across the enterprise • Challenges for HR Portal Component  Content is difficult to create, maintain and organize  Challenges building integration to HR Apps  Difficult to find pertinent content in relation to transactions  Difficult to get relevant search results  Difficult to personalize content for employee groups  Typically created within a firewall so not available 24/7 when most employees need it  High up-front and ongoing effort Do your HR and IT departments have these resources? Copyright © Enwisen, Inc. All rights reserved.

9. Better HR Service Delivery. Fewer Resources. Lower Costs. Up-to-Date, Personalized Content Creating HR portal content, and making it relevant/searchable, significantly impacts IT/HR resources. Beyond initial “cleaning and loading,” ongoing resources are required to maintain. •SaaS – requires fewer IT/HR resources because we:  Configure and maintain all your content  Deliver extensive pre-built HR content – i.e., regulatory, life events  Provide highly-configurable, HR-specific platform – pre-built templates, information architecture, search optimization  Invest in ongoing R&D and leverage best practices from our extensive user community  Have partnerships with all major HRMS and self-service vendors  Use adapters for dynamic passing of indicative data and hundreds of pre-mapped touchpoints Copyright © Enwisen, Inc. All rights reserved.

10. Better HR Service Delivery. Fewer Resources. Lower Costs. Many Subjects HR Communication spans aavariety of interrelated subjects HR Communication spans variety of interrelated subjects Benefits Benefits Policies Policies Training Pay Pay Performance Other Benefits Policies Training Pay Performance Other Copyright © Enwisen, Inc. All rights reserved.

11. Better HR Service Delivery. Fewer Resources. Lower Costs. Multiple Roles The subjects must cover the needs of specific roles in the organization The subjects must cover the needs of specific roles in the organization Benefits Policies Training Pay Performance Benefits Benefits Policies Policies Training Training Pay Pay Performance Performance Other Benefits Policies Training Pay Performance Other Copyright © Enwisen, Inc. All rights reserved.

12. Better HR Service Delivery. Fewer Resources. Lower Costs. Regions In aaglobal organization, communications must be tailored for In global organization, communications must be tailored for different languages, regions, customs, laws, etc. different languages, regions, customs, laws, etc. Benefits Policies Training Pay Performance Benefits Benefits Policies Policies Training Training Pay Pay Performance Performance ia Other Benefits Benefits Policies Policies Training Pay As Performance Training Pay Performance Other Performance ope a Benefits Benefits Policies Policies Training Training Pay Pay Performance Other ri c Benefits Policies Training Pay Eur Performance me Benefits Policies Training Pay Performance Other A Benefits Benefits Policies Policies Training Training Pay Pay Performance Performance u Other th Benefits Policies So s no g e R Training Pay Performance s no g e R Benefits Policies Training Pay Performance Other Benefits Benefits Policies Policies Training Training Pay Pay Performance Performance Other ii S U Benefits Policies Training Pay Performance Other Copyright © Enwisen, Inc. All rights reserved.

14. Organize Better HR Service Delivery. Fewer Resources. Lower Costs. Organize Organize Easily access core information. •Fluid Navigation •Integrated Search Tools •Meta Data-Driven Navigation •Robust Population-Based Filtering •Pre-built Content Taxonomy with Integrated Best Practices Benefits Benefits Policies Policies Training Training Pay Pay Performance Other Performance Benefits Policies Training Pay Performance Other Copyright © Enwisen, Inc. All rights reserved.

15. Better HR Service Delivery. Fewer Resources. Lower Costs. Contextualize Contextualize Turn content into contextual knowledge by tying it to events relevant to end users. •Assemble Information Across Content Silos •Provide Overview and Guidance Content •Provide Value-Added Support Tools •Integrated to Transactional Systems Benefits Benefits Policies Policies Training Training Pay Pay Performance Other Performance By By By By Decision Events Stages “How to” Role Support Other Copyright © Enwisen, Inc. All rights reserved.

16. Better HR Service Delivery. Fewer Resources. Lower Costs. Personalize Personalize Assemble the information most relevant to user into a single consolidated view. •Optimized by Roles •Configurable by End Users •Extensible via Widgets Benefits Benefits Policies Policies Training Training Pay Pay Performance Other Performance My My My My My Other Plans Favorites Priorities Tasks Analytics Copyright © Enwisen, Inc. All rights reserved.

17. Better HR Service Delivery. Fewer Resources. Lower Costs. Group-Based Access Control Groups manage access to all resources in the portal. Groups manage access to all resources in the portal. My Groups Med Dental California Western Manager Plan 7 66 Policies Division Benefits Policies Training Pay Performance Benefits Benefits Policies Policies Training Training Pay Pay Performance Performance Other Benefits Policies Training Pay Performance Other Copyright © Enwisen, Inc. All rights reserved.

18. Better HR Service Delivery. Fewer Resources. Lower Costs. Policy-Driven Rules Engine First: Joe The Group Rules Engine The Group Rules Engine Last: Enwisen Dental 99 Evaluates Membership Evaluates Membership State: CA Based on User Profile Based on User Profile Med Plan 7 ‘Den99’ PlanID = Union: Local 105 and Group Policy Rules and Group Policy Rules Job Code: 34 California Policies HR Status: Exempt PlanID = ‘Med7’ Western= ‘CA’ State Division Location: San Francisco Division: Western Manager Division=‘Western’ Role1: Manager Region: US (Role1 = ‘Manager’) Language: EN And Elections: Med7, Den66 (Region = ‘US’ Or Eligible: (PlanID=Med7) Region = ‘Canada’) (PlanID=Med8)(PlanID=Den66) (PlanID=Den67) Rules Engine My Groups Med California Western Manager Plan 7 Policies Division Copyright © Enwisen, Inc. All rights reserved.

19. Better HR Service Delivery. Fewer Resources. Lower Costs. Intuitive Interlinks Drive Contextualization Contextualize Benefits Benefits Policies Policies Training Training Pay Pay Performance Other Performance By By By By Decision Events Stages “How to” Role Support Other Benefits Policies Training Pay Performance Benefits Benefits Policies Policies Training Training Pay Pay Performance Performance Other Benefits Policies Training Pay Performance Other Copyright © Enwisen, Inc. All rights reserved.

21. Better HR Service Delivery. Fewer Resources. Lower Costs. It’s Now Possible: Better HR Portal with Fewer IT/HR Resources, Lower Costs What Employers Want What Employees Want • Portal employees will use • Searchable in 2-clicks or less • Easy to maintain • Available outside firewall • Leverage SharePoint • In context to transactions investment • Searchable • Timely HR information • Personalized information Copyright © Enwisen, Inc. All rights reserved.

22. Better HR Service Delivery. Fewer Resources. Lower Costs. Better HR Service Delivery. Fewer Resources. Lower Costs … via the Multi-Tiered Approach • HR experts today: 70-80% time administrative/responding to inquiries • Organizations with multi-tier HR service delivery spend average 20% less per employee; high performers in this area 50% less High Performers Copyright © Enwisen, Inc. All rights reserved.

24. Better HR Service Delivery. Fewer Resources. Lower Costs. Additional HR Portal Learning Resources: Video: The Pre-built HR Portal Knowledgebase + SharePoint Advantage Resource for HR Portals Information – including additional Human Resources Portal articles, videos and case studies Upcoming HR Portal Webinars – learn from peer and SME presenters covering real-life experiences. Gain insight from peer Qs in the Q & A session afterwards. Copyright © Enwisen, Inc. All rights reserved.

Creating an Effective HR Portal in SharePoint ©

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Creating an Effective HR Portal in SharePoint ©

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