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An Enlighten-ed view of Repository and Research System Integration


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Presentation by William J Nixon and Valerie McCutcheon at the JISC/WRN meeting
Repositories and CRIS (Current Research Information Systems)
7th May 2010, Leeds

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An Enlighten-ed view of Repository and Research System Integration

  1. 1. An Enlighten-ed view of Repository and Research System Integration William J Nixon and Valerie McCutcheon University of Glasgow Learning how to play nicely: Repositories and CRIS (Current Research Information Systems) 7 th May 2010, Leeds
  2. 2. Disclaimer <ul><li>We won’t tell you: </li></ul><ul><li>We have the best or the only way </li></ul><ul><li>All the answers (we have ideas though) </li></ul><ul><li>We will tell you: </li></ul><ul><li>How our systems work </li></ul><ul><li>Some of the lessons we learned </li></ul><ul><li>How important good relationships are </li></ul>
  3. 3. The Enrich Project (April 2009 – March 2010) <ul><li>Establish Enlighten as a comprehensive University-wide repository and central publications database </li></ul><ul><li>Create staff profiles using data from core institutional systems including the repository and the Research System </li></ul><ul><li>Ensure compliance with funders’ open access grant and award policies using the Research System </li></ul><ul><li>Improve publicity for research activity and outputs </li></ul>
  4. 4. Overview of Research Systems Student System Research Mapping System & Web Pages Research System Enlighten - Institutional Repository Finance System Human Resources System
  5. 5. Research System Research System
  6. 6. Research System [Screenshot]
  7. 7. The Research Lifecycle Pre-Award Award Post-Award Stage 1: Pre-Project Stage 2: Create Project / Application Stage 3: Award Receipt Stage 4: Finance Project Initiation Stage 5: Project Management Stage 6: Project Completion
  8. 8. Enlighten: Wide Range of Content Types
  9. 9. Our Publications Policy
  10. 10. Enlighten [Screenshot]
  11. 11. State of Enlighten - May 2010 <ul><li>12,500 User records </li></ul><ul><li>23,500 Publication records </li></ul><ul><li>1,435 Records from 2009 onwards (227 FT) </li></ul><ul><li>2,400+ Full text papers </li></ul>
  12. 12. Faculty Overview of Records
  13. 13. Scaling up – Graph of Enlighten’s Growth Source: ROAR
  14. 14. Increasing Deposit: Institutional Login <ul><li>11,000 user records added in Dec 2009 from the Data Vault </li></ul><ul><li>Includes Honorary and Associate members </li></ul><ul><li>Authentication using GUID </li></ul><ul><li>Users can no longer use “Create Account” </li></ul><ul><li>Password’s reset from central service </li></ul>
  15. 15. Browsing by Glasgow Author <ul><li>New Glasgow Author view </li></ul><ul><li>Replaced “All author view” </li></ul><ul><li>Uses staff names in the Staff A to Z </li></ul><ul><li>Independent of name cited in the publication </li></ul><ul><li>Publications linked to author with GUID </li></ul><ul><li>Glasgow author autocomplete field now available which includes e-mail and GUID </li></ul><ul><li>No need to add or use Staff Number </li></ul>
  16. 16. Browse by Glasgow Author [Screenshot]
  17. 17. Adding Funder Data <ul><li>New Funding option in the deposit workflow </li></ul><ul><li>Use project data from the Research System but only includes projects marked as &quot;publicity yes“ – Library staff will check. </li></ul><ul><li>New Research Funder browse view </li></ul><ul><li>Funder data can be added with a new autocomplete field </li></ul>
  18. 18. Browse by Research Funder Name
  19. 19. Staff A to Z with Publications
  20. 20. Role in Impact and Output Agenda <ul><li>Assist with impact plans </li></ul><ul><li>Identify users of our research and best channels to get it to them </li></ul><ul><li>Have better ways of articulating the benefits and getting the beneficiaries to confirm this </li></ul><ul><li>Capture the benefits </li></ul><ul><li>Capture outputs and impacts and associate them with funders </li></ul>
  21. 21. Impacts and Output IP Manager Institutional Repository Research System REF System/ Impact Licences Collaborations Conferences Consultations
  22. 22. Ongoing Work: Repository <ul><li>Comprehensive coverage of publications </li></ul><ul><li>Full text download statistics and reports </li></ul><ul><li>E-mail to depositor and author when the records is made public </li></ul><ul><li>Additional project data </li></ul><ul><li>“Find More” full text search </li></ul><ul><li>Publications embedded in the Staff A to Z </li></ul><ul><li>Revision of Faculty view into Schools </li></ul>
  23. 23. An Institutional Exemplar – 3 P’s People Policies Processes
  24. 24. Find out more <ul><li>Project Web and Blogs </li></ul><ul><li> </li></ul><ul><li> </li></ul><ul><li> </li></ul><ul><li>Contact us </li></ul><ul><li>William Nixon [email_address] @williamjnixon </li></ul><ul><li>Valerie McCutcheon [email_address] @mccutchv </li></ul>