Presentation Do’s and Don’ts Utilising Graphic Materials (audio and/or visual) Visual materials must serve a purpose. TheyKnow Your Materials should illuminate some aspect of the issue or (a) Avoid Reading Off: You should be off- move the discussion forward. They should be script so to speak. Reading from your notes relevant and timely. Also, some information verbatim does not a presentation make! Your is best presented in visual form. Here I am job is to become the “expert” on your (limited) referring, in particular to alot of the data that subject matter. You should be able to speak was rhymed off in a number of the to the audience knowledgeably with minimum presentations. Turning the data into simple reference to your notes. This also includes graphics (maps, charts, graphs) and then knowing how to pronounce the vocabulary speaking to the patterns and trends that can that is included in (relevant to) your be observed will aid retention on the part of presentation. the audience. (b) Use Your Own Words: Beware that Be Prepared! you are not simply parroting a website The Boy Scout motto - Be Prepared - applies (including their own self aggrandizing well here. You must know, in advance, what promotional materials). The text of your audio-visual materials you are using and when presentation should sound like you. While you are using them. They must be pre-loaded we’re on the subject of language, you must on the computer, or hotlinked on a flash drive eliminate all “garbage language” from your file, so they are ready to go to when necessary. presentation vocabulary - the ah’s, uhm’s, Under no circumstances should there be like’s, etc. surfing going on, on screen, behind a speaker. This is a huge distraction and takes away fromReading Off Screen their hard work and effort. An extension of the above noted point. Neither should you be reading verbatim off Speed... Slow Down! the screen at the front of the class. This Speed bump ahead! Whoa Nellie! Make sure naturally leads into the following point... that you speak at a pace that your audience can follow. This is especially important if/The Dangers of Power Point where/when you are dealing with information As I cautioned before the presentations that includes lots of statistics and (random) began... Beware! Beware falling into the trap facts. What exactly are you expecting your of putting everything you want to say on the audience to take in? If you want them to screen and simply reading it off. It’s called remember particular stats/facts then they Power Point for a reason... must be provided an opportunity to note and digest that information... and/or provide it onVoice, Body Stance and Positioning the summary handout. Your voice and body stance should reflect your interest and enthusiasm in the subject matter Be Specific (fake it if you have none). Further your should Giving us the big picture is great... But, be positioned so that you are facing the there’s a but! At some point you have to get audience. You should not be presenting your specific. For instance, listing the basic back to anyone in your audience. Neither principles or goals of some programme or should you be positioned such that you are in another is a good starting point, but you need front of, or blocking, another group member to also provide clear description of what the while they are speaking to the audience. goal/principle means in plain English as well as concrete examples of how (they plan) to achieve these principles or goals.
The Comprehension Check (the quizlet or Presentations TIPS!!whatever it is) This was supposed to be able to be handed in · question and reason with the class for evaluation... after you marked it. The · explain points clearly until understood questions asked were to assess their · use many and varied visual aids understanding of the key issues, not test · work with answers given by audience - whether or not your audience members had even when not exactly what you were taken in a random sampling of numerical looking for facts (which they’d have been hard pressed to · be well organised have done with the speed many were · clear speech - enunciate each word slowly motoring along at!) Also, the intent was not and clearly that they be the equivalent of open book... i.e. · vary the tone and pitch of your don’t tell them the answers are on the presentation... lose the MONOTONE!! handout, and let them look at it. · know material by heart... DO NOT read off your notesMind Your Timing · become an expert on your particular Do a run through of your presentation in topic... exudes confidence advance... either individually or as a group. · relax, slow down... don’t rush and stutter You must mind the time. There are a and stumble for words specified number of people who have to speak · vary the pace and structure of your in a specified period of time. If you take more presentation... keep audience interest than your share you create a time crunch for · include all group members in presentation the group members who follow you. · make information relevant · maintain eye contact with all members ofMind Your Manners the audience... invites them to participate Avoid, at all costs, creating a distraction while and maintains crowd control your other group members are presenting. If · keep audience interested - watch for signs you’re not the speaker you should be sitting of restlessness and address them quietly by, nodding quiet support and · provide audience with definitions of terms confirmation of what your other group · place information in a context that the members are saying... not chit-chatting away audience can relate to on the sidelines. · invite audience participation · use blackboard and overhead to assist withR.E.S.P.E.C.T. and The Golden Rule presentation For your classmates. They have worked hard · review important points of information as on their presentations as indeed, presumably, presenting and in summary at the end of you have. You owe it to your classmates to sit the presentation and listen attentively to their presentation. · provide outline - road map - at beginning Surely you expect the same of them when you so audience knows what to expect give yours? Remember the Golden Rule: that · provide answers to all questions asked you should “Do unto others as you would have · speak loudly and face the audience done unto you.” If you are late to class, come · avoid “garbage” language (i.e. uhm, ahh, in quietly, take your seat and do not create a like, etc) distraction/disturbance. · use humour to keep things interesting - BUT use it wisely!! · use lots of examples... including metaphors, similes, etc. · make the presentation age appropriate · dont fidget... and LOSE THE GUM!! · use quick quizzes to test audience comprehension