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Report Writing


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The intention of this resource is to provide you with enough information to produce a high quality reports and literature reviews.

You may need to produce several small reports during the course of your undergraduate study as part of group coursework assignments. This guide along with other provide support.

Published in: Education

Report Writing

  1. 1. Technical Report Writing Workshop Add your name here Add your Email address here © Loughborough University 2009. This work is licensed under a Creative Commons Attribution 2.0 License . <ul><li>Please note that this resource is accompanied by a text document and is part of five workshops on Key Skills for Engineering undergraduates. </li></ul><ul><li>The other workshops are: </li></ul><ul><li>Working in Groups – 90 - 120 minutes </li></ul><ul><li>Oral Presentations – 90 - 120 minutes </li></ul><ul><li>Sourcing Material and Writing a Literature Review – 90 - 120 minutes </li></ul><ul><li>Preparing for Placement – 120 - 150 minutes. </li></ul><ul><li>Please note there is also an introductory document providing general instructions on the workshops. </li></ul>
  2. 2. Aims and Objectives <ul><li>AIMS </li></ul><ul><li>To understand the purposes of a report </li></ul><ul><li>OBJECTIVES </li></ul><ul><li>To produce a report that is effectively presented and well written </li></ul>
  3. 3. Overview <ul><li>1. What is a report? </li></ul><ul><li>2. Different types of technical reports </li></ul><ul><li>3. Before you start </li></ul><ul><li>4. Structure of a report </li></ul><ul><li>5. Layout, presentation and style of writing </li></ul><ul><li>6. Plagiarism and referencing </li></ul><ul><li>7. Spelling, grammar and punctuation </li></ul><ul><li>8. Writing your report </li></ul>
  4. 4. 1. What is a Report? <ul><li>A means of communication </li></ul><ul><li>Different to a novel </li></ul><ul><li>Will be needed in the workplace </li></ul>
  5. 5. 2. Different Types of Technical Reports (i) <ul><li>Technical-background report </li></ul><ul><li>Instruction leaflets and manuals </li></ul><ul><li>Feasibility Report </li></ul><ul><li>Primary research report </li></ul>
  6. 6. 2. Different Types of Technical Reports (ii) <ul><li>Technical specifications </li></ul><ul><li>Proposals </li></ul><ul><li>Business prospectus </li></ul>
  7. 7. 3. Before you start <ul><li>Departmental guidelines </li></ul><ul><li>Terms of reference </li></ul><ul><li>Identify your audience </li></ul><ul><li>Importance of a Draft Plan </li></ul><ul><li>Timetable </li></ul>
  8. 8. 4. Structure of the Report (i) <ul><li>Title page </li></ul><ul><li>Summary/ Abstract </li></ul><ul><li>Contents page </li></ul>
  9. 9. 4. Structure of the Report (ii) <ul><li>Introduction and background </li></ul><ul><li>Main Body of the report </li></ul><ul><li>Conclusion & Recommendations </li></ul>
  10. 10. 4. Structure of the Report (iii) <ul><li>References </li></ul><ul><li>Acknowledgements </li></ul><ul><li>Appendices </li></ul>
  11. 11. Task 1 <ul><li>Writing an Abstract </li></ul>
  12. 12. 5. Layout, Presentation and Style of Writing <ul><li>Layout: </li></ul><ul><ul><li>Sections </li></ul></ul><ul><ul><li>Sub-sections </li></ul></ul><ul><ul><li>Figures </li></ul></ul><ul><ul><li>Equations </li></ul></ul><ul><ul><li>Bullet points </li></ul></ul>
  13. 13. 5. Layout, Presentation and Style of Writing (ii) <ul><li>Presentation: </li></ul><ul><ul><li>Font </li></ul></ul><ul><ul><li>Margins </li></ul></ul><ul><ul><li>Acronyms </li></ul></ul>
  14. 14. 5. Layout, Presentation and Style of Writing (iii) <ul><li>Style of writing: </li></ul><ul><ul><li>Active or Passive </li></ul></ul><ul><ul><li>First Person or Third Person </li></ul></ul>
  15. 15. Task 2 <ul><li>What is plagiarism? </li></ul>
  16. 16. 6. Plagiarism and Referencing (i) <ul><li>What constitutes plagiarism </li></ul><ul><li>Plagiarism is using the work of others and, by failing to reference it, passing it off as your own work </li></ul>
  17. 17. 6. Plagiarism and Referencing (ii) <ul><li>An overview of different referencing systems </li></ul><ul><li>The importance of accuracy </li></ul>
  18. 18. 7. Spelling, Grammar and Punctuation <ul><li>Spelling – frequently misspelt words, words with similar spellings and words which sound the same </li></ul><ul><li>Grammar – common errors </li></ul><ul><li>Punctuation: commas, apostrophes, colons and semi-colons </li></ul>
  19. 19. Task 3 <ul><li>Spot the mistakes </li></ul>
  20. 20. 8. Writing Your Report <ul><li>From start to finish </li></ul><ul><li>What is expected </li></ul><ul><li>Possible shortcomings </li></ul><ul><li>Checking your report </li></ul>
  21. 21. Concluding Remarks <ul><li>A final checklist </li></ul><ul><li>Feedback forms </li></ul><ul><li>Thank You and Good Luck </li></ul>
  22. 22. <ul><li>This resource was created by Glynis Perkin, Loughborough University and released as an open educational resource through the Open Engineering Resources project of the HE Academy Engineering Subject Centre. The Open Engineering Resources project was funded by HEFCE and part of the JISC/HE Academy UKOER programme. </li></ul><ul><li>© 2009 Loughborough University </li></ul><ul><li>This work is licensed under a Creative Commons Attribution 2.0 License . </li></ul><ul><li>The name of Loughborough University, and the Loughborough University logo are the name and registered marks of Loughborough University. To the fullest extent permitted by law Loughborough University reserves all its rights in its name and marks which may not be used except with its written permission. </li></ul><ul><li>The JISC logo is licensed under the terms of the Creative Commons Attribution-Non-Commercial-No Derivative Works 2.0 UK: England & Wales Licence.  All reproductions must comply with the terms of that licence. </li></ul><ul><li>The HEA logo is owned by the Higher Education Academy Limited may be freely distributed and copied for educational purposes only, provided that appropriate acknowledgement is given to the Higher Education Academy as the copyright holder and original publisher. </li></ul>