Empxtrack The Complete HR Package


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This presentation explains how Empxtrack can help automate all aspects of your HR department. With a comprehensive solution, the product helps you develop and manage your employees in a cost effective and transparent manner.

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Empxtrack The Complete HR Package

  1. 1. Plan proactively for your HR success!EmpXtrack: The completeHR package
  2. 2. Copyright 2013 | Saigun Technologies Pvt. Ltd. 2About EmpXtrackA full featured cloud based HRMS solution to automate yourHuman Resources function.
  3. 3. Copyright 2013 | Saigun Technologies Pvt. Ltd. 3EmpXtrack OverviewEmpXtrack is a fully automatedHRMS available on the cloud.It is a flexible solution that canbe configured andimplemented at your ownpace.EmpXtrack provides multiplemodules that can be addedindividually or in groups.EmpXtrackHCMEmpXtrackPerformanceManagementEmpXtrackRecruitmentEmpXtrackStrategic HR
  4. 4. EmpXtrack RecruitmentA comprehensive solution that can be tailored to achieveeXtraordinary recruitment outcomesCopyright 2013 | Saigun Technologies Pvt. Ltd. 4
  5. 5. Copyright 2013 | Saigun Technologies Pvt. Ltd. 5The Recruitment ChallengeAre you able to attractindividuals in sufficientnumbers with the right skills toapply for open positions inyour company?TheRecruitmentChallengeHiring theright talentat the righttimeKeeping costof hiringdownEnhancingcompanyimage withprospectivehires
  6. 6. Copyright 2013 | Saigun Technologies Pvt. Ltd. 6The Recruitment ProcessInvolves multiple stakeholders and entails processing of hugevolumes of dataDefine the job descriptionand post it onlineLeverage multiplechannels tosource prospectsManage hugevolumes ofresumescompetentlyShortlist,interview, verify,make offersswiftlyEnsure a hasslefree on boardingexperience
  7. 7. Copyright 2013 | Saigun Technologies Pvt. Ltd. 7EmpXtrack Recruitment EditionEmpXtrackRecruitmentPrimaryModulesCandidatePortalApplicantTrackingResume ParsingValue AddsEmployeeDatabase (HRIS)On-boarding
  8. 8. Copyright 2013 | Saigun Technologies Pvt. Ltd. 8Recruitment in Action•Enable candidates to submit applications directlyCandidate Portal•Monitor hiring programs for matching talent torequirements.•Automate & track data from open vacancies to qualificationsApplicant Tracking•Mine and structure complex data from resumes in differentformats into a searchable and indexed databaseResume Parsing• Manage employee data using powerful and fullyintegrated reporting toolsEmployee Database•Enhance hiring process with a convenient on-boardingexperience using e-forms for joining and orientationOn-boarding
  9. 9. Copyright 2013 | Saigun Technologies Pvt. Ltd. 9Applicant Tracking: A Primary ModuleAutomate workflowsDigitize applicant dataReceive departmentalrecruitment requestsLink requests with jobdescriptionsSchedule tests and interviewsInform both the interviewer andthe candidateTrack recruitmentMaintain records of recruitmentagencies and portalsPost vacancy list on thecompany job portalTrack CVsAllow candidates to postresumes on the portal for morethan one job after registrationTrack repeat applicantsGenerate reportsProvide a dashboard to track theefficiency of the recruitmentprocessConduct verification checks forselected candidatesGenerate and storeacknowledgment letters,interview invitations
  10. 10. Copyright 2013 | Saigun Technologies Pvt. Ltd. 10Other primary modulesCandidate PortalAllows candidates to submit applicationsdirectly to your companyCreates one more channel and reducestime spent on sourcing candidatesResume ParsingMines and structures complex data fromresumes in different formats into asearchable and indexed databaseImproves accuracy and speed of resumescreening
  11. 11. Employee Database & On-boardingCopyright 2013 | Saigun Technologies Pvt. Ltd. 11Value Adds - Recruitment
  12. 12. Copyright 2013 | Saigun Technologies Pvt. Ltd. 12Value addsEmployee Database (HRIS)Helps manage and view employee datausing integrated reporting tools.Reduces time spent on day-to-dayadministration.On-boardingEnsures compliance of your on-boardingprocess for each new hire.Tracks employees during the initialtraining period with powerful reportingfeatures.
  13. 13. Copyright 2013 | Saigun Technologies Pvt. Ltd. 13Benefits to the BusinessReduced cost of hiring ensures better bottom-lineAutomation of manual, effort intensive processes likeresume filing and screeningAutomation of work flows reduces follow up effortEnhanced company reputation among new hires lays the foundation foremployee retention and engagementSeamless application process Many ways for candidates to apply Unambiguous on boarding processImproved quality of hires ensures better business fitWider choiceBetter and more accurate methodsfor filteringStreamlining of interviewing processensures right interviewers availableGreater speed of recruitment ensures reduced opportunity costMore options for accessing prospective hiresAutomation of time consuming functions such asworkflows and resume management & analysis
  14. 14. EmpXtrack HCMA solution that equips you to proactively manage yourhuman capital for business successCopyright 2013 | Saigun Technologies Pvt. Ltd. 14
  15. 15. Copyright 2013 | Saigun Technologies Pvt. Ltd. 15HR Challenges: A quick lookAre you able to leverage your talent to the maximum?Get a holistic view into workforce operationsEmpower employees with information they needTrack salary & other employee detailsCreate a positive work environment
  16. 16. Copyright 2013 | Saigun Technologies Pvt. Ltd. 16EmpXtrack HCM: HumanCapital ManagementThe EmpXtrack HRIS forms theheart of the HCM solution andenables a range of automatedservices.Also provides Payroll solution.EmpXtrack HRISEmpXtrackWorkflow SuiteEmpXtrack SelfServiceManagerServicesEmpXtrackWorkflow SuiteEmpXtrackCompensationPlanning
  17. 17. Copyright 2013 | Saigun Technologies Pvt. Ltd. 17EmpXtrack HCM: Maximizing the potential of talentHRISCaptures & records details of allemployeesWorkflow SuiteProvides customized workflows forservices like timesheet, benefits & othersSelf ServiceImproves employee satisfaction byinitiating paperless serviceManager ServicesTracks & manages subordinates byrecording performance consistentlyCompensation PlanningFacilitates planning company wideincrements cycle
  18. 18. Copyright 2013 | Saigun Technologies Pvt. Ltd. 18HRIS: Human Resource Information SystemCentral hub ofall HR-relateddataEnhancesemployeeinteraction byfostering teamspiritMapsemployee skillrecords to fill ingapsGeneratescustomizedreports &dashboardsCentral hub ofall HR-relateddataMapsemployee skillrecords tobetter fill ingapsGeneratescustomizedreports &dashboards
  19. 19. Copyright 2013 | Saigun Technologies Pvt. Ltd. 19Workflow SuiteEmpXtrack WorkflowsBenefits EnrollmentLeave & Attendance (includingRegularization)TimesheetExpenses & ClaimsTravel ApprovalsLoans & AdvancesComplaints & GrievancesExit Management
  20. 20. Copyright 2013 | Saigun Technologies Pvt. Ltd. 20Employee Self ServiceEnhancedVisibility•Employees can view& update personaldetails•Transparent &updated view ofemployee profileGreaterAccess•Offers access tocompany directory& policy documentsMoreefficientmanagement•Handles multiple-help desks foremployee-relatedprocesses
  21. 21. Copyright 2013 | Saigun Technologies Pvt. Ltd. 21Manager ServicesCapturesresignationdetails foranalysisAllowsrecognitionfor superiorperformanceTracksemployeegrowthRecordsdisciplinaryincidents
  22. 22. Copyright 2013 | Saigun Technologies Pvt. Ltd. 22Compensation PlanningSynchronizes incrementcycle throughout companyTakes line managers’ inputsfor deciding incrementsPermits setting up of rulesfor compensation planningFacilitates real timeinteraction between Lineand HR managers
  23. 23. Copyright 2013 | Saigun Technologies Pvt. Ltd. 23Benefits to the BusinessGreater insights into team & individual performanceRecords employee availability, performance and otherdetails at regular intervalsAllows manager a comprehensive view of team andindividual employee performanceCreates a positive work environmentAllows employees to take control oftheir HR profilesProvides workflows that tracktimesheet, leave, expenses,complaints etcEnables timely and fair incrementsplanningEnhanced workflow visibilityCreates & stores employee records with user-definableinformation fieldsImproves monitoring of HR processes ensuring timelyhandling of tasks
  24. 24. EmpXtrack Performance ManagementRaise the bar by setting, measuring and analyzingperformance goalsCopyright 2013 | Saigun Technologies Pvt. Ltd. 24
  25. 25. Copyright 2013 | Saigun Technologies Pvt. Ltd. 25Measuring Employee PerformanceStraining under a bad case of performance anxiety?Create alignment between individual performance andorganizational deliveryIntroduce reliable methods to measure and analyzeemployee performanceMatch compensation with productivityCreate employee development plans through competencygap analysis
  26. 26. Copyright 2013 | Saigun Technologies Pvt. Ltd. 26EmpXtrack PerformanceManagementOrganize vast employeeperformance data into ready-to-use, customizable reportsthat can aid crucial HRdecisionsEmpXtrackGoal SettingEmpXtrackEmployeeAppraisalEmpXtrack360 degreeevaluationEmpXtrackPay forPerformanceEmpXtrackTrainingManagement
  27. 27. Copyright 2013 | Saigun Technologies Pvt. Ltd. 27EmpXtrack Performance Management• Provides tools to create, track and achieve goalsGoal Setting• Conducts effective and transparent appraisals inquick timeEmployeeAppraisal• A customizable 360 feed back Appraisal tool360 degreeevaluation• Attracts talented employees through performancelinked variable compensation packagesPay forPerformance• A comprehensive tool to manage employeedevelopment.TrainingManagement
  28. 28. Copyright 2013 | Saigun Technologies Pvt. Ltd. 28Goal Setting & TrackingCentral hub ofall HR-relateddataMapsemployee skillrecords tobetter fill ingapsGeneratescustomizedreports &dashboardsOffers achoice ofmodels,top-downapproach oremployeeset goalsCreates goals that areSpecific, Measurable,Achievable,Reviewable andTrackable (SMART)Uses in-builtreporting &analytics fortracking theprogress ofteams orindividualemployeesTracks employeeachievements in realtime & enables periodiccounselling by theManager
  29. 29. Copyright 2013 | Saigun Technologies Pvt. Ltd. 29Employee AppraisalSupportsinvolvementof multiplemanagers foran employeereviewProvidesready-to-usetemplates forskill ratings,goals, etcSets upautomatic e-mail remindersto ensure theappraisalprocess iscompletedOffers multiplepre-configured& customizedreports totrackemployeeperformanceProvidesconfidentialityand revealsemployeeappraisal dataonly toauthorizedpersonnelCentral hub ofall HR-relateddata
  30. 30. Copyright 2013 | Saigun Technologies Pvt. Ltd. 30360 Degree Evaluation
  31. 31. Copyright 2013 | Saigun Technologies Pvt. Ltd. 31Pay for PerformanceCentral hub ofall HR-relateddataMapsemployee skillrecords tobetter fill ingapsGeneratescustomizedreports &dashboardsOffers targetedcompensationopportunities toemployees who deserve itMaintains andreinforcescritical businessgoals of thecompanyCustomizesperformanceinitiatives fordifferent kinds ofemployees
  32. 32. Copyright 2013 | Saigun Technologies Pvt. Ltd. 32Training ManagementCreates a skill setinventory bymaintaining a skillsheet for eachemployeeProvides a customizabletraining needsidentification workflowHelps in creating aTraining calendar forthe organization andtraining schedule foreach employeeCaptures trainingeffectiveness feedbackfrom trainees and theirmanagersOffers analytics &dashboards to monitoreffectiveness, trainingbudgets & otherparametersCentral hub ofall HR-relateddataMapsemployee skillrecords tobetter fill ingapsGeneratescustomizedreports &dashboards
  33. 33. Copyright 2013 | Saigun Technologies Pvt. Ltd. 33Benefits to the BusinessAttract and retain talented employeesPromotes the right employees byeffectively tracking performance &potentialEnhances the satisfaction ofperformers through performance-linked incentivesTargeted employee evaluation & trainingEmpowers employees with effectiveand transparent appraisalsHelps employees update skillsthrough continuous trainingBetter alignment of people with businessSets goals and tracks progressregularlyPrioritizes critical goals so thatemployees know what to do first
  34. 34. EmpXtrack Strategic HRA solution that helps organizations take a long-term approachtowards strategic human capital development.Copyright 2013 | Saigun Technologies Pvt. Ltd. 34
  35. 35. Copyright 2013 | Saigun Technologies Pvt. Ltd. 35Strategic HR Challenges: The Big PictureStruggling to get the most out of your people?Manage manpowerbudgetsProvide LeadershipcontinuityAlign people toorganizationalobjectivesIncreasingProductivityFocus on perceptionsof people throughperiodic surveysRestructure forgrowthManagingChange
  36. 36. Copyright 2013 | Saigun Technologies Pvt. Ltd. 36EmpXtrack Strategic HRManpower PlanningSuccession PlanningOrganization AlignmentSurveys
  37. 37. Copyright 2013 | Saigun Technologies Pvt. Ltd. 37EmpXtrack Strategic HR: Available as customizablesolutionsManpowerPlanningEnables budgetingand review of Orgstructure to planfor growthSuccessionPlanningBuilds Leadershippipelines for keypositionsOrganizationAlignmentAligns people tocorporateobjectivesSurveysEnables launch ofnew initiatives
  38. 38. Copyright 2013 | Saigun Technologies Pvt. Ltd. 38Manpower Planning• Facilitates adherence tomanpower budgets• Enables vacant slotsmanagement throughpromotions, transfersand recruitmentManpowerbudgeting for growth• Provides a tool to createcustomizable OrgstructuresPlanning OrgStructure
  39. 39. Copyright 2013 | Saigun Technologies Pvt. Ltd. 39Succession PlanningCreates 3strategies for keypositions i.e.short-term,medium termand long-termMaps employeesto successionpipelines with amilestone baseddevelopment planTracks changes inemployee profilessuch as transfers,promotions, exitsCaptures inputson employeesfrom assessmentcentersCentral hub ofall HR-relateddataGeneratescustomizedreports &dashboards
  40. 40. Copyright 2013 | Saigun Technologies Pvt. Ltd. 40Organization AlignmentEnables top –>down alignment ofthe organizationalobjectivesPermits use ofBalanced ScoreCard approachTracksachievement atUser specifiedperiodicityFacilitates periodicreviews to realignthe systemProvidesmanagementdashboards for online reviews
  41. 41. Copyright 2013 | Saigun Technologies Pvt. Ltd. 41Surveys: for launch of change initiativesLeadershipEffectivenessEmployeeSatisfaction &EngagementPermitsdesign ofsurveyinstrumentsas per yourneedsEnables mini-surveys aspart ofAppraisalprocess
  42. 42. Copyright 2013 | Saigun Technologies Pvt. Ltd. 42Benefits to the BusinessLaunch strategic initiatives based on feed backIdentify improvement areas before changingwork cultureInvolve people and value theirperceptionsGreater alignment of HR with businessManage hiring according to demandand budget availabilityIntroduce accountability of people atall levelsLeadership Planning to support business growthBuild & manage succession plans forcritical positionsIdentify top performers , nurture andreward them
  43. 43. Next StepsCopyright 2013 | Saigun Technologies Pvt. Ltd. 43
  44. 44. Copyright 2013 | Saigun Technologies Pvt. Ltd. 44Getting started is easyDemos & freetrialsIntuitive userinterfaces makesnavigationbusiness friendlyMinimal trainingneeded andimmediate valueto businessFlexibleimplementationoptions offermultiple choices
  45. 45. Copyright 2013 | Saigun Technologies Pvt. Ltd.Implementation and SupportImplementation options• Flexible implementationoptions• Module by module• One function at a time• SaaS vs. in-premise• Tailoring functionality to suityour company’s needsSupport45• Experienced and dedicatedconsultants• Tailored service support
  46. 46. 46About Saigun Technologies• Specializing in HR productssince inception• Management with extensiveexperience in HR consulting• Leverage 120 full timeemployees• Accredited with CMMI Level3 certification• Latest infrastructure,network, hardware andsoftware platforms• Presence across more than20 countries
  47. 47. For a demo or moreinformation pleasecontactCopyright 2013 | Saigun Technologies Pvt. Ltd.