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AreYou “Ready” to Get to “Done”?
ATool for Getting Backlog Items Completed
9 June 2017 Ellen Gottesdiener
www.ebgconsulting.com
www.DiscoverToDeliver.com
© 2017 by EBG Consulting, Inc.

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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@ellengott
Ellen Gottesdiener
#ready
#pCampBoston

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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Ellen Gottesdiener
CEO, CPF, CSM, CSPO | Agile Product Management & Coach
Ellen is a pioneer in the collaborative convergence of agile +
requirements + product management. She helps product and
development communities produce valuable outcomes and happy
teams.
twitter: @ellengott
blog: ebgconsulting.com/blog
linkedIn: ellengottesdiener
tips newsletter: www.ebgconsulting.com
EBG is a global leader in agile product requirements, backlog management, agile
business analysis, and collaborative practices for technology products. EBG helps
organizations amplify discovery to accelerate delivery.

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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discover deliver

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© EBG Consulting, 2017 | @ellengott
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‘ready’ and ‘done’
what’s the big deal?

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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Product Backlog items that will occupy the Development
Team for the upcoming Sprint are refined so that any one
item can reasonably be “Done” within the Sprint time-box.
Source: Scrum Guide, 2016 (bolded added by Ellen)
“done” and “ready”
Product Backlog items that can be “Done” by the
Development Team within one Sprint are deemed “Ready”
for selection in a Sprint Planning.
Product Backlog items usually acquire this degree of
transparency through the above described refining activities.

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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ready done
refine

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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Conditions that indicate that a
backlog item is completed,
accepted, and potentially shippable
“done”

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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Backlog item (e.g., a user story) has been developed, tested,
demo’ed AND meets all required acceptance tests
Product Owner ‘accepts’ it
Item can be delivered to customer
‘done’
sample
Documentation | release notes approved
Code deployed to x server
No level x defects
Acceptance, integration tested

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www.ebgconsulting.com | www.DiscoverToDeliver.com
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NOT ready
traveling stories

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www.ebgconsulting.com | www.DiscoverToDeliver.com
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NOT ready
poor estimates & planning

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www.ebgconsulting.com | www.DiscoverToDeliver.com
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NOT ready
wrong product

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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What: review, revise, detail, estimate, order backlog items
Who: PO/PM and Dev Team
When: Ongoing. Scrum Team decides how & when
How MuchTime: ~ 10% of Development Team capacity
Outcome: “Ready” backlog items
Source: Scrum Guide, 2016
refinement

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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Conditions that indicate that a backlog
item is eligible to pull into a sprint
“ready”

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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Optimize collaboration
Prevent waste (of rework, unfinished work, delays)
Can double (or more) team’s velocity*
Enable getting to “done”
Enable smooth flow
* JCarsten Ruseng Jakobsen & Jeff Sutherland, SCRUM and CMMI - Going from Good to Great
Increases team domain knowledge
‘ready’ benefits

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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As a concert goer
I want to use dining discounts
so I can enhance my concert
experience
ready?

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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Valuable Actionable Feasible
Value is
clearly
articulated
Aligned to
Sprint goal
…
Story has 7 Product Dimensions
with enabling specs (e.g., wire
frames)
Acceptance criteria are clear,
unambiguous, testable
Stories organized to minimize
dependencies
Free from external dependencies
…
Team has skills,
experience,
resources to
develop, test, &
demo story
Story is
estimated and
sized to fit Sprint
…
sample
Watch Jeff Sutherland on “Ready Ready” https://www.youtube.com/watch?v=XkhJDbaW0j0
‘ready’ for development

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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functional
nonfunctional
7 product dimensions

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holistic

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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ActionAs a Super Fan concert goer
concert-related dining discountsI need to search for
so I can enhance my concert experience
User
Control
Data
Only members can search for dining discounts
Only “active” dining discounts can be searched
Search query and result
Interface
Environment
iOS, Chrome v50
Quality
Attribute
Available 95% of time
ready
story w 7Ds

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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quality attributes

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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“ready” exercise
email Ellen: ellen@ebgconsulting.com if you’d like the exercise

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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ready done
‘ready’ to get to ’done’
refine

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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for planning for development
Release
Sprint
‘ready’ gradients

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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Release
ready
Sprintready ready done
refine
ready for planning, ready for dev

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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Release planning
Goal and objectives specified, aligned with vision and roadmap
Release theme identified, aligned with product vision
Primary customer or persona identified…
sample
Sprint planning
Goal specified
Interdependencies identified, addressed
Stories are valuable, feasible, actionable
Stories ordered to minimize dependencies…
‘ready’ for planning

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© EBG Consulting, 2017 | @ellengott
www.ebgconsulting.com | www.DiscoverToDeliver.com
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‘ready’ (and ‘done’)
really are a BIG deal!

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stay connected!

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email ellen@ebgconsulting.com
thanks!
twitter @ellengott
http://www.discovertodeliver.com/resource.phpresources
AreYou “Ready” to Get to “Done”?
ATool for Getting Backlog Items Completed