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LEADING A TEAM 
Seminar Judge Conference 2014 
Frank Wareman
Challenging! 
• Managing a team at a GP or head judging a 
PTQ/WMCQ with a large team (> 3 judges) is more 
than assigning tasks: it can be quite a challenge… 
– At GPs you don’t know all the judges, you don’t know their 
experience, we speak different languages and often there are 
some minor things different than you are used to. 
– The GP location is very chaotic, many more people are 
playing than just your event and yours is likely not the most 
important one. 
• Who remembers the first time as a team lead / PTQ 
head judge? 
221114 Leading a team 2
What do you expect from a team lead? 
• What are the qualities of a good team lead? 
• Does the event and circumstances matter? 
• When did you remember a bad experience with a team 
lead? 
221114 Leading a team 3
Start of a team 
It all starts with a great plan: 
• Getting to know each other 
• Planning for the day 
• Sharing experiences 
• Team meetings 
• Working together 
• Finish together 
221114 Leading a team 4
Then during the day... 
221114 Leading a team 5
Effective way to start 
• Setting goals for your 
team to achieve. 
• Giving your team a 
list of tasks to 
complete. 
221114 Leading a team 6
Managing Tasks 
• Giving precise 
instruction what needs 
to be done or how it 
needs to be done. 
• Task are not goals, they 
focus on what. 
• Very common and 
useful in judging! 
– Rules & Policy, deck 
checks, deck lists 
9 rounds no shifts 
Time Logistics Papers Floor DC 
Arrival 7.30-7.45 Team meeting Team meeting Team meeting Team meeting 
Registration 7:45-8:30 
Table numbering + 
room setup 
Pairing Boards 
setup + 
Crowd Control 
Help Logistics Help Papers 
Late registration 8:30-9:30 Control late players Post Name Ranges Help Logistics 
Coordinate DL 
collection 
Player's meeting 9:30-10:00 
Byes/not on list 
problems 
Post Seat all 
players 
Collect DL Collect DL 
R1 10:00-11:05 Float + EOR Pairings + slips 
Count DL + 
Coordinate team 
breaks 
Count DL 
R2 11:05-12:10 Float + EOR Pairings + slips Float + Features 
DL Penalties + DL 
Sorting 
R3 to R8 12:10-18:40 Float + EOR 
Pairings + slips + 
DropBooth 
Float + Features 
Beginning + Mid-round 
DC 
R9 18:40 - 19:45 
Help Papers + Float 
+ EOR 
Standings + 
Pairings + slips + 
DropBooth 
Float + Features 
Monitor contention 
tables 
End 19:45 Debrief Debrief Debrief Debrief 
221114 Leading a team 7
Managing Goals 
• Setting or creating a 
target that needs to be 
achieved. 
• Together with team lead 
and team member. 
• Goals are not tasks, 
they focus on how and 
why. 
221114 Leading a team 8
Preperations are done… 
Let’s start team leading! 
221114 Leading a team 9
1. Directing your team 
Examples: 
• Explaining the 
procedures: appeals, 
deck checks 
• Break schedule 
• Team meeting planning 
Approach: 
• Very directive, one-way 
communication 
• Detailed and precise 
221114 Leading a team 10
Coaching the team 
Examples: 
• Asking for input and 
ideas about situations 
• Think about ways to do 
our work better 
• Delegate tasks to team 
members 
Approach: 
• Not directive, but 
keeping control on the 
result 
• Discussion possible 
221114 Leading a team 11
Support your team 
Examples: 
• Delegate goals to the 
team members: deck 
checks, breaks, etc are 
managed by team 
• Team leader only there 
when needed, on 
request 
Approach: 
• Little control by team 
leader, team members 
decide 
221114 Leading a team 12
Delegating to the team 
Examples: 
• No team leader 
involved: team works 
by themselves 
• Not so common... 
Approach: 
• No control by team 
leader, team members 
decide and are 
responsible 
221114 Leading a team 13
Situational Leadership 
A team leader chooses a 
type for each situation: 
• It’s not a type of leader 
• Different situations 
need a different type 
• However the flow is 
always the same 
221114 Leading a team 14
Communicating with the team leader 
Each type has a different 
communication: 
1. Directive: “task completed” 
2. Coaching: “how to do this?” 
3. Supporting: “I need help.” 
4. Delegating: “Taken care of!” 
• Team meetings agenda: 
– What did you do? 
– What are you going to 
do? 
– Do you need help? 
221114 Leading a team 15

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Frank wareman team leading

  • 1. LEADING A TEAM Seminar Judge Conference 2014 Frank Wareman
  • 2. Challenging! • Managing a team at a GP or head judging a PTQ/WMCQ with a large team (> 3 judges) is more than assigning tasks: it can be quite a challenge… – At GPs you don’t know all the judges, you don’t know their experience, we speak different languages and often there are some minor things different than you are used to. – The GP location is very chaotic, many more people are playing than just your event and yours is likely not the most important one. • Who remembers the first time as a team lead / PTQ head judge? 221114 Leading a team 2
  • 3. What do you expect from a team lead? • What are the qualities of a good team lead? • Does the event and circumstances matter? • When did you remember a bad experience with a team lead? 221114 Leading a team 3
  • 4. Start of a team It all starts with a great plan: • Getting to know each other • Planning for the day • Sharing experiences • Team meetings • Working together • Finish together 221114 Leading a team 4
  • 5. Then during the day... 221114 Leading a team 5
  • 6. Effective way to start • Setting goals for your team to achieve. • Giving your team a list of tasks to complete. 221114 Leading a team 6
  • 7. Managing Tasks • Giving precise instruction what needs to be done or how it needs to be done. • Task are not goals, they focus on what. • Very common and useful in judging! – Rules & Policy, deck checks, deck lists 9 rounds no shifts Time Logistics Papers Floor DC Arrival 7.30-7.45 Team meeting Team meeting Team meeting Team meeting Registration 7:45-8:30 Table numbering + room setup Pairing Boards setup + Crowd Control Help Logistics Help Papers Late registration 8:30-9:30 Control late players Post Name Ranges Help Logistics Coordinate DL collection Player's meeting 9:30-10:00 Byes/not on list problems Post Seat all players Collect DL Collect DL R1 10:00-11:05 Float + EOR Pairings + slips Count DL + Coordinate team breaks Count DL R2 11:05-12:10 Float + EOR Pairings + slips Float + Features DL Penalties + DL Sorting R3 to R8 12:10-18:40 Float + EOR Pairings + slips + DropBooth Float + Features Beginning + Mid-round DC R9 18:40 - 19:45 Help Papers + Float + EOR Standings + Pairings + slips + DropBooth Float + Features Monitor contention tables End 19:45 Debrief Debrief Debrief Debrief 221114 Leading a team 7
  • 8. Managing Goals • Setting or creating a target that needs to be achieved. • Together with team lead and team member. • Goals are not tasks, they focus on how and why. 221114 Leading a team 8
  • 9. Preperations are done… Let’s start team leading! 221114 Leading a team 9
  • 10. 1. Directing your team Examples: • Explaining the procedures: appeals, deck checks • Break schedule • Team meeting planning Approach: • Very directive, one-way communication • Detailed and precise 221114 Leading a team 10
  • 11. Coaching the team Examples: • Asking for input and ideas about situations • Think about ways to do our work better • Delegate tasks to team members Approach: • Not directive, but keeping control on the result • Discussion possible 221114 Leading a team 11
  • 12. Support your team Examples: • Delegate goals to the team members: deck checks, breaks, etc are managed by team • Team leader only there when needed, on request Approach: • Little control by team leader, team members decide 221114 Leading a team 12
  • 13. Delegating to the team Examples: • No team leader involved: team works by themselves • Not so common... Approach: • No control by team leader, team members decide and are responsible 221114 Leading a team 13
  • 14. Situational Leadership A team leader chooses a type for each situation: • It’s not a type of leader • Different situations need a different type • However the flow is always the same 221114 Leading a team 14
  • 15. Communicating with the team leader Each type has a different communication: 1. Directive: “task completed” 2. Coaching: “how to do this?” 3. Supporting: “I need help.” 4. Delegating: “Taken care of!” • Team meetings agenda: – What did you do? – What are you going to do? – Do you need help? 221114 Leading a team 15