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Photo by BRICK 101 - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/27917559@...
Hello! I’m Lindsay Cronk.
I am a collections person at the University of Houston.
Photo by Profound Whatever - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/8...
Challenge(s) Accepted
Independent Film
• DVDs with Streaming
Rights/Orphan Digital Video
Content
• Hosted by Campus IT
• Q...
I ain’t afraid of no host-ed file formats.
But I do ask a lot of questions.
Photo by scanlime - Creative Commons Attribution-ShareAlike License https://www.flickr.com/photos/22238428@N05 Created wit...
Photo by seanodonnell - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/740229...
Understanding New Formats
Two Crucial Questions
How do we
provide Access?
• Vendor Hosted
• Library Hosted
How long do we
...
Hosting Solutions for Our
Proprietary Content
• Security to Match License Requirements
• Content Intermingles
• Discoverab...
Photo by BRICK 101 - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/27917559@...
A Tale of Two Committees
Collection Management
Committee
 Collection Development (2)
 Liaison Librarians (4)
 Acquisiti...
Trial Management
Collections Management Team
Initiate
Trials
Engage
Researchers
Provide
feedback
Electronic Resources Mana...
Previous Trial Procedure
Subject
Librarian
Request
Collections
Coordinator
Reaches Out to
Vendor
ER
Requirements
Met
Trial...
Subject
Librarian
Request
Vendor
Completes
Questionn
aire
ERMT
Reviews
Needs/Set-
Up
ERMT
Approves
Trial
Trial
Authentica
...
Shortened Trial Request Form
Expanded Vendor Information Form
Trial Feedback Form
Trial Tracking Database
Photo by Bosta - Creative Commons Attribution License https://www.flickr.com/photos/55201644@N00 Created with Haiku Deck
Why We Collect New Formats
• User-Centered Learning
• Rise of Interdisciplinary Research
• Changing Nature of Scholarly Co...
Review Holdings
Questions to Consider:
1) Does the subject collection offer a diversity of format options?
2) How many str...
Engage Selectors and Stakeholders
• Use SAGs to hone in on where new format content would be
appreciated
• Use questions t...
Photo by the past tends to disappear - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.co...
Cradle - Selection
 Trial lifecycle & tracking
 Liaison librarian involvement
 Decision criteria
Grave – Cancelation
 ...
4 months
before
renewal
• Present resource list with statistics for selector review at the
CMC Monthly Meeting.
• After th...
Moving Forward
• Sense of Urgency
• Rigor as the Standard
• Developing Collection Visualizations/Dashboards by SAG
• Hard ...
Photo by EJP Photo - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/29498428@...
Photo by Wacko Photographer - Creative Commons Attribution-ShareAlike License https://www.flickr.com/photos/44214515@N06 C...
Photo by duncan - Creative Commons Attribution-NonCommercial License https://www.flickr.com/photos/34427470616@N01 Created...
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Crossing the Streams: Trialing and Investigating New Format Resources

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Presentation on how to assess and onboard new format resources in libraries.

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Crossing the Streams: Trialing and Investigating New Format Resources

  1. 1. Photo by BRICK 101 - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/27917559@N05 Created with Haiku Deck
  2. 2. Hello! I’m Lindsay Cronk. I am a collections person at the University of Houston.
  3. 3. Photo by Profound Whatever - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/8344872@N05 Created with Haiku Deck
  4. 4. Challenge(s) Accepted Independent Film • DVDs with Streaming Rights/Orphan Digital Video Content • Hosted by Campus IT • Question of Ownership/Responsibility • Historic RefUSA Business Dataset • Housed in O-Drive • Challenging On-Boarding Process
  5. 5. I ain’t afraid of no host-ed file formats. But I do ask a lot of questions.
  6. 6. Photo by scanlime - Creative Commons Attribution-ShareAlike License https://www.flickr.com/photos/22238428@N05 Created with Haiku Deck
  7. 7. Photo by seanodonnell - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/74022976@N00 Created with Haiku Deck
  8. 8. Understanding New Formats Two Crucial Questions How do we provide Access? • Vendor Hosted • Library Hosted How long do we have access? • Sub Term • Perpetual
  9. 9. Hosting Solutions for Our Proprietary Content • Security to Match License Requirements • Content Intermingles • Discoverability • Benefit of Buy v. Build • Usage Data
  10. 10. Photo by BRICK 101 - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/27917559@N05 Created with Haiku Deck
  11. 11. A Tale of Two Committees Collection Management Committee  Collection Development (2)  Liaison Librarians (4)  Acquisitions (2)  Electronic Resources (2)  Metadata & Digitization Services (1)  Special Collections (1) Electronic Resources Management Team  Collection Development (2)  Liaison Librarians (0)  Acquisitions (2)  Electronic Resources (3)  Metadata & Digitization Services (3)  Special Collections (0)
  12. 12. Trial Management Collections Management Team Initiate Trials Engage Researchers Provide feedback Electronic Resources Management Team Set-Up Tech License Review Payment
  13. 13. Previous Trial Procedure Subject Librarian Request Collections Coordinator Reaches Out to Vendor ER Requirements Met Trial Authenticated Feedback Requested from Librarians and Faculty
  14. 14. Subject Librarian Request Vendor Completes Questionn aire ERMT Reviews Needs/Set- Up ERMT Approves Trial Trial Authentica ted Feedback from Librarians and Faculty ERMT Reviews Process Expanded Trial Procedure
  15. 15. Shortened Trial Request Form
  16. 16. Expanded Vendor Information Form
  17. 17. Trial Feedback Form
  18. 18. Trial Tracking Database
  19. 19. Photo by Bosta - Creative Commons Attribution License https://www.flickr.com/photos/55201644@N00 Created with Haiku Deck
  20. 20. Why We Collect New Formats • User-Centered Learning • Rise of Interdisciplinary Research • Changing Nature of Scholarly Communications • Diversity in Collections • Meeting Faculty Needs • Avoid Copyright Issues • Easy to Embed in CMS • Accessibility
  21. 21. Review Holdings Questions to Consider: 1) Does the subject collection offer a diversity of format options? 2) How many streaming/hosting platforms do we want to integrate? 3) What are cost-efficient ways for us to add collection items to fill format gaps?
  22. 22. Engage Selectors and Stakeholders • Use SAGs to hone in on where new format content would be appreciated • Use questions to ascertain when it is better to buy a resource, and when it is better to buy a tool/software • Review discoverability. Talk with Discovery and Web Services to see how new formats are emerged by users • Start format-based inventory list
  23. 23. Photo by the past tends to disappear - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/76830337@N07 Created with Haiku Deck
  24. 24. Cradle - Selection  Trial lifecycle & tracking  Liaison librarian involvement  Decision criteria Grave – Cancelation  Usage statistics  Liaison librarian feedback  Decision criteria Assessment in the Resource Lifecycle
  25. 25. 4 months before renewal • Present resource list with statistics for selector review at the CMC Monthly Meeting. • After the meeting, selectors review list in their subject area groups and consult with their faculty. 3 months before renewal • Selectors confirm renewal decision. Renewal time • Acquisitions either renews or cancels the resources. Review as an Ongoing Process
  26. 26. Moving Forward • Sense of Urgency • Rigor as the Standard • Developing Collection Visualizations/Dashboards by SAG • Hard Look at Legacy Resources
  27. 27. Photo by EJP Photo - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/29498428@N00 Created with Haiku Deck
  28. 28. Photo by Wacko Photographer - Creative Commons Attribution-ShareAlike License https://www.flickr.com/photos/44214515@N06 Created with Haiku Deck
  29. 29. Photo by duncan - Creative Commons Attribution-NonCommercial License https://www.flickr.com/photos/34427470616@N01 Created with Haiku Deck

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