Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

National ORCID implementation in Denmark

Presentation about the National Danish ORCID consortium, including presentations of:
* Motivation for implementing ORCID
* Pilotstudy
* Implementation project, including the role and tasks of a consortium lead.

Presentation was presented at the Finnish Ministry of Education and Culture in Helsinki on the 29 September 2014.

  • Be the first to comment

  • Be the first to like this

National ORCID implementation in Denmark

  1. 1. Implementation of ORCID in Denmark - From pilot to national consortium Mikael K. Elbæk, Senior Project Officer Technical University of Denmark, DTU Library @melbaek
  2. 2. Agenda • Background and motivation for establishing a national consortium • Pilot project in 2013 the preparation for a national consortium, considering aspects such as: – Organisational – getting support from decision makers – Financial – getting funding – Technical – readiness of ORCID and local infrastructures • The ORCID-implementation project in Denmark – Establishing the national (local) consortium – Supporting the local implementation through communication – and tool kit – Monitoring the progress 2 Technical University of Denmark Presentation name 29/09/2014
  3. 3. Background and motivation Google Scholar EU OpenAIRE Danish National Research Database Research Assessment Open Access Monitoring 3 Technical University of Denmark Presentation name 29/09/2014
  4. 4. Background and motivation CrossRef, Scopus Web of Science EU OpenAIRE Danish National Research Database ORCID ORCID ORCID ORCID ORCID ORCID Research Assessment Open Access Monitoring 4 Technical University of Denmark Presentation name 29/09/2014
  5. 5. Elements of the Danish infrastructure • PURE – All universities, university colleges have Pure as their CRIS and institutional repository – Majority of other public research institutions have Pure • Danish National Research Database – www.forskningsdatabasen.dk • National Bibliometric Research Indicator – The Danish version of the “Norwegian model” – Called BFI and allocating basic research funds based on publications (articles leve 1 and 2, monographs, book chapters and proceedings) • Data transportation based on – OAI-PMH – And a national exchange format called DDF-MXD • National Open Access Strategy – 80 % in 2017 and 100 % in 2022 – An element of the strategy is a nationwide implementation of ORCID 5 Technical University of Denmark Presentation name 29/09/2014
  6. 6. The ORCID pilot project • Funded by DEFF.dk (Denmark’s Electronic Research Library) • Ended ultimo 2013 • Aim of the project was to: – examine options for a national implementation of ORCID focusing on both technical , organizational and economic aspects – provide a basis for a concrete project application for a national ORCID implementation project with at least three partner institutions • Project results available from: http://www.deff.dk/aktuelt/artikel/deff-orciddk- pilotprojekt/ 6 Technical University of Denmark Presentation name 29/09/2014
  7. 7. Concrete task of the pilot project A. Interest of Universities (management) B. Interest of Ministry of Science and the national bibliometric research indicator C. Interest of The Danish Agency for Science, Technology and Innovation and the Danish Research Councils. D. Readiness of the university infrastructure (at three pilot universities) E. Maturity of the ORCID infrastructure F. Examination of the ORCID membership model and economy G. ISNI and ORCID what are the implications for Danish researchers H. Dissemination – through a national workshop I. Exploration of the interest to create a national ORCID implementation project J. Proposal for a national implementation project 7 Technical University of Denmark Presentation name 29/09/2014
  8. 8. Concrete task of the pilot project A. Interest of Universities (management) B. Interest of Ministry of Science and the national bibliometric research indicator C. Interest of The Danish Agency for Science, Technology and Innovation and the Danish Research Councils. D. Readiness of the university infrastructure (at three pilot universities) E. Maturity of the ORCID infrastructure F. Examination of the ORCID membership model and economy G. ISNI and ORCID what are the implications for Danish researchers H. Dissemination – through an open national workshop I. Exploration of the interest to create a national ORCID implementation project J. Proposal for a national implementation project 8 Technical University of Denmark Presentation name 29/09/2014
  9. 9. Interest of Universities • A standard memorandum was made by the project – This memorandum was presented at three university boards - around medio 2013 – Including presentation in the boards by university library directors – ALL three universities gave support to ORCID • Opt-in strategy was preferred over an opt-out by all universities 1. because of the importance of giving researchers ownership of their ORCID 2. Bottom-up seems less intrusive and builds trust into something that is essential the researchers property. 9 Technical University of Denmark Presentation name 29/09/2014
  10. 10. Interest of ministry and research councils • Meetings with the relevant people representing – The Research Councils and the national Open Access policy – The National Bibliometric Research Indicator • Stakeholders invited to the national ORCID workshop – Follow-up meetings where held • Interest was sparked – and that the pilot project and possible implementation project would be followed closely. • However, no financial support could be found through these bodies. • Later the ORCID was mentioned in the National Open Access strategy 10 Technical University of Denmark Presentation name 29/09/2014
  11. 11. Readiness of the university infrastructure • Possible implementation scenarios was explored at the three pilot universities – Aalborg University – Roskilde University – Technical University of Denmark • Scenarios included: – Pure centralized implementation – Central person database (address book / LDAP) implementation • Process analysis was conducted – Which systems could benefit from ORCID – Where would the best entry point for an ORCID registration or claim be? – Ownership of systems at the university!? (Library drive infrastructure projects like ORCID) • Exploration of any legal obstacles 11 Technical University of Denmark Presentation name 29/09/2014
  12. 12. Result : specification of ORCID in Pure • Simple verification of an existing ORCID and linking that ORCID to a Pure profile • Claiming ORCID through the Pure user interface – Requires registration • The solution was funded by the project and was released with 4.18 • Further integration must be specified and introduced at a later stage. 12 Technical University of Denmark Presentation name 29/09/2014
  13. 13. ORCID implementation in the university person database • Central person database at DTU (DTUBasen) • All personal data is added into this system and imported and reused by other administrative systems at DTU • How could ORCID be utilized across systems!? • This includes Pure (DTU Orbit) 13 Technical University of Denmark Presentation name 29/09/2014
  14. 14. Claiming an existing ORCID 14 Technical University of Denmark Presentation name 29/09/2014
  15. 15. Creating an ORCID through DTUBasen 15 Technical University of Denmark Presentation name 29/09/2014
  16. 16. Examination of the ORCID membership model and economy • The paradox of critical mass • Not possible to get the majority of institutions aboard the ORCID consortium without external support • A reason for supporting a national ORCID implementation – to give ORCID traction • This is traditional a DEFF priority! 16 Technical University of Denmark Presentation name 29/09/2014
  17. 17. Exploration of the interest to create a national ORCID implementation project and preparation for an application to create a national ORCID consortium • A strong interest from stakeholders • Incentives from financial benefits – Paid membership by participation in the consortium for 1 ½ year • 8 partners entered the project and consortium – 6 out of 8 universities from the start – A consortium of all Danish university colleges – A consortium of research institutions under the Ministry of Culture • The 2 missing universities the main problem was political e.g. – Finding the right decision maker in the organisation. – Interest was within the organisation but the stakeholders could not get support to participate within the deadline of the application. 17 Technical University of Denmark Presentation name 29/09/2014
  18. 18. The national implementation of ORCID project ORCID.DK 18 Technical University of Denmark Presentation name 29/09/2014
  19. 19. Project description Duration: Start spring 2014 – ends summer 2016 Participants: AAU, AU, CBS, DTU, RUC, SDU UC Viden og Kulturministeriets sektorforskere Project objectives and deliverables: National consortium ORCID.org membership National participation in ORCID activities and development National implementation toolkit National support and help desk • 8 parallel implementations, and registration of ORCIDs in 8 research databases (CRIS) • National harvest af local ORCID registered to a Danish ORCID/researcher database 19 Technical University of Denmark Presentation name 29/09/2014
  20. 20. The National ORCID Consortium • Technical University of Denmark – is the Consortium Lead – Recruiting consortium partners – Checking legal aspects of the contract with legal advisors – Communication to consortium partners – Collecting signatures and send contracts to ORCID.org – Negotiating and paying the consortium membership fee – as part of the project – Through out the process ORCID.org has been very helpful and responsive 20 Technical University of Denmark Presentation name 29/09/2014
  21. 21. orcid.dk website - toolkit - helpdesk 21 Technical University of Denmark Presentation name 29/09/2014
  22. 22. orcid.dk website - toolkit - helpdesk •Including localized information for: –Preparation of the organisation –Pure manual for ORCID configuration –Pure user guides and video –Campaigning material 22 Technical University of Denmark Presentation name 29/09/2014
  23. 23. orcid.dk website - toolkit - helpdesk •Including localized information for: –Preparation of the organisation • How to handle stakeholder – different messages to different stakeholders • Winning support in the organisation 23 Technical University of Denmark Presentation name 29/09/2014
  24. 24. orcid.dk website - toolkit - helpdesk •Including localized information for: –Preparation of the organisation –Pure manual for ORCID configuration • How to get ORCID key • How to configure Pure to work with ORCID • Presentation of different user scenarios 24 Technical University of Denmark Presentation name 29/09/2014
  25. 25. orcid.dk website - toolkit - helpdesk •Including localized information for: –Preparation of the organisation –Pure manual for ORCID configuration –Pure end user guides and video 25 Technical University of Denmark Presentation name 29/09/2014
  26. 26. orcid.dk website - toolkit - helpdesk •Including localized information for: –Campaigning material, incl.: • Posters 26 Technical University of Denmark Presentation name 29/09/2014
  27. 27. orcid.dk website - toolkit - helpdesk •Including localized information for: –Campaigning material, incl.: • Posters • Template article for internal communication, press release 27 Technical University of Denmark Presentation name 29/09/2014
  28. 28. orcid.dk website - toolkit - helpdesk •Including localized information for: –Campaigning material, incl.: • Posters • Template article for internal communication, press release • ORCID presentations tailored to fit Danish needs 28 Technical University of Denmark Presentation name 29/09/2014
  29. 29. orcid.dk website - toolkit - helpdesk 29 Technical University of Denmark Presentation name 29/09/2014
  30. 30. orcid.dk website - toolkit - helpdesk • General help for end users • Direct end user to local support and guide for local implementation • Information reused, repackaged and adapted for local needs 30 Technical University of Denmark Presentation name 29/09/2014
  31. 31. 8 institutions – 8 different approaches • Although there are many similarities between the implementations at the eight consortium partners, the different strategies and approaches are striking, e.g.: – 7 out of 8 have Pure as their main ORCID entry – 1 out of 8 have their central person database as the main entry – Some universities targets primarily post grad students through obligatory research training – Some try to gain high level support and provide deans of research as “poster-boys” – Some will make decrees that researchers must have an ORCID within a certain date – Some will direct mail researchers, roadshows on faculty and departments – What will work better? 31 Technical University of Denmark Presentation name 29/09/2014
  32. 32. Monitoring the progress • On-going monitoring • Currently semiautomatic – will be automated • Only ORCIDs in Pure or institutional systems count • Reaching 80 % of FTE researchers is the goal – and funding will be based on the ability to reach the goals. 32 Technical University of Denmark Presentation name 29/09/2014
  33. 33. 700 600 500 400 300 200 100 0 I Pure ORCIDs per domæne navn Number of ORCIDs in Pure compared to the number registerede per email domain 33 Technical University of Denmark Presentation name 29/09/2014
  34. 34. 272 430 489 640 11 62 63 24 1406 1413 262 275 2345 582 3075 461 3500 3000 2500 2000 1500 1000 500 0 ORCIDs per domæne navn 80% Number of registered ORCIDs per email domain compared to the 80 % goal 34 Technical University of Denmark Presentation name 29/09/2014
  35. 35. ORCID after April 2016 in Denmark • We have qualified hope that more institutitions will be included into the national consortium before the end of the current project, this includes: – University of Copenhagen (the largest single university in Denmark) • We also have a qualified hope that the national consortium will find additional central funding to prolong the consortium beyond 2016. • However if this should fail: – The consortium may continue on its own terms – funded by the single universities membership – If the consortium discontinues the members may transfer to a individual membership – Finally the implementation of ORCID into Pure and central university systems will still be valuable – if ORCID in general will gain critical mass and up take by stakeholder from; authors, publishers, data providers to funders 35 Technical University of Denmark Presentation name 29/09/2014
  36. 36. Thank you! Feel free to contact me if you have questions Mikael K. Elbæk, Senior Project Officer Technical University of Denmark, DTU Library @melbaek miel@dtic.dtu.dk

    Be the first to comment

    Login to see the comments

Presentation about the National Danish ORCID consortium, including presentations of: * Motivation for implementing ORCID * Pilotstudy * Implementation project, including the role and tasks of a consortium lead. Presentation was presented at the Finnish Ministry of Education and Culture in Helsinki on the 29 September 2014.

Views

Total views

1,267

On Slideshare

0

From embeds

0

Number of embeds

54

Actions

Downloads

10

Shares

0

Comments

0

Likes

0

×