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 
Dr. ir. Eva Lantsoght
3/14/2019
1
 Planning tools – essential soft
skills
 How can you plan the
unexpected?
 Today’s presentation:
o Planning concepts
o ...
 Milestones
o Graduation requirements
o Project deliverables
 Big steps in your planning
 When?
 How?
3/14/2019 3
 Tools: www.klaarinvierjaar.nl
3/14/2019 4
 Google Calendar
3/14/2019 5
 What do you need to do for your Milestone?
o Task list
o Different levels
 When do you need to be working on your tasks...
 Example: writing a conference paper:
 Tasks
o Draft introduction
o Draft literature review
o Draft methods section
o Dr...
 Planning
o Deadline
o Your target submission date: 2-3 weeks before deadline
o Last proofread: 2 days before your target...
 By Raul Pacheco-Vega: Planning the timeline and
progress of your doctoral dissertation:
http://www.raulpacheco.org/2018/...
 Milestones (several years)
 Planning per year
 Planning per semester
 Planning per month
 Planning per week
 Planni...
 What I use:
 Milestones: Bullet Journal
 Planning per year:
o Goals in Bullet Journal
o Events in Google Calendar
o Re...
3/14/2019 12
3/14/2019 13
3/14/2019 14
 Idea: Raul Pacheco-Vega: Scheduling my academic life
to the very minute:
http://www.raulpacheco.org/2013/08/scheduling-m...
3/14/2019 16
3/14/2019 17
 Don’t miss a deadline!
 Use buffers
 Use self-imposed deadlines
3/14/2019 18
 Plan time for non-negotiable self-care
o Sleep
o Eat
o Move
o Your self-care
 Set goals in categories
o Work
o Self
o R...
 Data = knowledge!
 Track how you spend your time (at work and/or in
general)
 How much time do tasks take you?
 When ...
3/14/2019 21
3/14/2019 22
 When you plan for the month ahead, reflect on the past
month
 Idea: Bart Noordam & Patricia Gosling: Mastering your
PhD...
 4 questions I use
 What did I complete?
o Based on “Log of the week” for the weeks of the month
 What did I not comple...
 Yes, you can fit in a lot!
3/14/2019 25
3/14/2019 26
 No one size fits all
 Writing: finding voice and authority is a journey
 Similarly: planning, finding what works for y...
 Plan your work
 Know what you should be doing when
 Find which tools work for you
 Planning is a journey too
 Have f...
Contact:
Eva Lantsoght
elantsoght@usfq.edu.ec // E.O.L.Lantsoght@tudelft.nl
More: http://phdtalk.blogspot.com
3/14/2019 29
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10 Planning Concepts I wish I'd known Before my PhD

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An introduction to managing your time and energy as a researcher

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10 Planning Concepts I wish I'd known Before my PhD

  1. 1.   Dr. ir. Eva Lantsoght 3/14/2019 1
  2. 2.  Planning tools – essential soft skills  How can you plan the unexpected?  Today’s presentation: o Planning concepts o Planning elements o Planning tools 3/14/2019 2
  3. 3.  Milestones o Graduation requirements o Project deliverables  Big steps in your planning  When?  How? 3/14/2019 3
  4. 4.  Tools: www.klaarinvierjaar.nl 3/14/2019 4
  5. 5.  Google Calendar 3/14/2019 5
  6. 6.  What do you need to do for your Milestone? o Task list o Different levels  When do you need to be working on your tasks? o Ranges of weeks/days o Plan the last task first, and then work backwards o Now you know which task should be finished when! 3/14/2019 6
  7. 7.  Example: writing a conference paper:  Tasks o Draft introduction o Draft literature review o Draft methods section o Draft results section o Draft discussions section o Draft summary and conclusions o Work on figures and tables o Proofread o Format references o Send to coauthors o Meet to discuss with coauthors o Implement changes o …. 3/14/2019 7
  8. 8.  Planning o Deadline o Your target submission date: 2-3 weeks before deadline o Last proofread: 2 days before your target submission date o Make changes: 1 week before last proofread o Meet with coauthors: before making changes o Send paper to coauthors: 2-3 weeks before meeting o Proofread: 3 days before sending to coauthors o Make figures: 1 week before proofread o Draft text: 4 weeks before making figures  For this example: start 14 weeks before deadline of paper! 3/14/2019 8
  9. 9.  By Raul Pacheco-Vega: Planning the timeline and progress of your doctoral dissertation: http://www.raulpacheco.org/2018/10/planningtheses/ 3/14/2019 9
  10. 10.  Milestones (several years)  Planning per year  Planning per semester  Planning per month  Planning per week  Planning per day  Know what you want to achieve at different levels  Break down larger tasks into smaller levels to get to daily tasks 3/14/2019 10
  11. 11.  What I use:  Milestones: Bullet Journal  Planning per year: o Goals in Bullet Journal o Events in Google Calendar o Reminders in ToDoist  Planning per semester: Bullet Journal  Planning per month: Bullet Journal  Planning per week: o weekly template – Google Calendar o Priorities on whiteboard and BulletJournal  Planning per day: o Priorities in Bullet Journal o Task list ToDoist 3/14/2019 11
  12. 12. 3/14/2019 12
  13. 13. 3/14/2019 13
  14. 14. 3/14/2019 14
  15. 15.  Idea: Raul Pacheco-Vega: Scheduling my academic life to the very minute: http://www.raulpacheco.org/2013/08/scheduling-my- academic-life-to-the-very-minute-my-weekly-template/  Create a template for your week to fit in all categories (courses, writing, research, reading papers, email)  Then: adjust prior to week to include meetings and update categories with specifics 3/14/2019 15
  16. 16. 3/14/2019 16
  17. 17. 3/14/2019 17
  18. 18.  Don’t miss a deadline!  Use buffers  Use self-imposed deadlines 3/14/2019 18
  19. 19.  Plan time for non-negotiable self-care o Sleep o Eat o Move o Your self-care  Set goals in categories o Work o Self o Relationships 3/14/2019 19
  20. 20.  Data = knowledge!  Track how you spend your time (at work and/or in general)  How much time do tasks take you?  When are you more productive (circadian rhythm)?  When are you distracted? 3/14/2019 20
  21. 21. 3/14/2019 21
  22. 22. 3/14/2019 22
  23. 23.  When you plan for the month ahead, reflect on the past month  Idea: Bart Noordam & Patricia Gosling: Mastering your PhD: Running in Place https://www.sciencemag.org/careers/2006/11/mastering- your-phd-running-place 3/14/2019 23
  24. 24.  4 questions I use  What did I complete? o Based on “Log of the week” for the weeks of the month  What did I not complete?  What went well?  What didn’t work? 3/14/2019 24
  25. 25.  Yes, you can fit in a lot! 3/14/2019 25
  26. 26. 3/14/2019 26
  27. 27.  No one size fits all  Writing: finding voice and authority is a journey  Similarly: planning, finding what works for you is a journey  Adjust, iterate, and find how you work best 3/14/2019 27
  28. 28.  Plan your work  Know what you should be doing when  Find which tools work for you  Planning is a journey too  Have fun along the way! 3/14/2019 28
  29. 29. Contact: Eva Lantsoght elantsoght@usfq.edu.ec // E.O.L.Lantsoght@tudelft.nl More: http://phdtalk.blogspot.com 3/14/2019 29

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