Why Can’t I See the Item in ArchiveGrid? U. Grant Miller Library Archives around the world are currently in the midst of the digitization process, which mean scanning items into a computer to make electronic copies. However, this process is lengthy and costly. Creating the digital copy takes time and the digitization software and hardware can be expensive. Help Guide Many archives simply don’t have enough staff to undertake this process full-time. There may also be copyright issues. The archives may not have permission to ArchiveGrid make an electronic copy. Obtaining permission may also take a long time. ArchiveGrid is a catalog of archival collections from thousands of libraries, museums, historical societies, and archives around the world. You can Why Would I Need to Schedule a access descriptions of the Visit? materials and contact information to schedule Many archival materials are old, fragile, visits to view items or rare, or all three! They may require professional handling request copies. or supervision while viewing. These items also might not be displayed in the open, so scheduling ensures that a staff member is there to assist you when you come. Washington & Jefferson College Again, copyright laws might come into 60 S. Lincoln St. Washington, PA 15301 play. If an archive doesn’t have Phone: 724-223-6070 User Services permission to copy the material, you Phone: 724-223-6072 Research Services need to visit the physical item to have Fax: 724-223-5272 access to it. www.washjeff.edu/library Washington & Jefferson College
What are Archival Materials? Results Each result displays the record title, the author, the name of the archive, and a Archival materials are “created or received Depending on your keywords, the results brief summary. by a person, family, or organization, public list may be long. Click on “Read more” to see all of the or private, in the conduct of their affairs and You can sort your results by relevance, information ArchiveGrid has on that item. preserved because of the enduring value date, title, archive, or location. contained in the information” (SAA). Collections can contain “not only paper documents – such as correspondence, manuscripts, and diaries – but also photographs, sound recordings, films, videotapes, artifacts, and electronic records” (NY Public Library). How to Use ArchiveGrid ArchiveGrid has a simple, Google-style You can limit results by the archives that search box. materials are stored in or by geographic Simply type your keywords into the search location in boxes on the left of the screen. box and click on “Go.” Click on the archive’s name to go to an external website with information on how to contact an archivist about the material, whether that’s to schedule a visit to view the item or request copies. Note: Be careful when searching for materials by or about a certain person. More than one person may have the name you search for, so the results might not be relevant to your search. For example, a search for “George Washington” returns 5455 records, including ones for George Washington Hilleary, George Washington Cable, and George Washington Dickenson, none of which are relevant. Try adding a qualifier to the search, like a job position, date, or place. For example, a search for “George Washington” president returns 1960 results about the first president.