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ERP presentation ejaz ahmed bhatti


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Enterprise Resource Planning is a science to utilize the latest technologies for the GOOD of organization.

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ERP presentation ejaz ahmed bhatti

  2. 4. SEQ <ul><li>Objectives To Be Achieved </li></ul><ul><li>Part – I What is Enterprise Resource Planning </li></ul><ul><ul><li>Origin of the Term </li></ul></ul><ul><ul><li>Emerging ERP vendors </li></ul></ul><ul><ul><li>ERP System Implementation Mechanics </li></ul></ul><ul><ul><ul><li>Phase-I - The Chartering Phase </li></ul></ul></ul><ul><ul><ul><li>Phase-II - The Project Phase </li></ul></ul></ul><ul><ul><ul><li>Phase-III - The Shakedown Phase </li></ul></ul></ul><ul><ul><ul><li>Phase-IV - The Onward and Upward Phase </li></ul></ul></ul><ul><ul><ul><li>Customization VS Configuration </li></ul></ul></ul>
  3. 5. <ul><li>Part – II ERP System Selection Methodology </li></ul><ul><ul><li>The Funnel Technique </li></ul></ul><ul><ul><li>3D Decision Support Tool </li></ul></ul>SEQ
  4. 6. Objectives To Be Achieved !!! <ul><li>What is an ERP </li></ul><ul><li>Who are the Users </li></ul><ul><li>Where to Use it </li></ul><ul><li>Who Makes it </li></ul><ul><li>Brief of the ERP systems </li></ul><ul><li>What it has to do with the Pak Army </li></ul>
  5. 7. PART 1
  6. 8. What is ERP? <ul><li>ERP is a term usually used in conjunction with ERP software or an ERP system which is intended to manage all the information and functions of a business , company or Org from shared data stores or data bank </li></ul>
  7. 9. Origin of the Term <ul><li>Around 1980, MRP (Material Requirement Planning) </li></ul><ul><li>Manufacturing Resource Planning (or MRP2) </li></ul><ul><li>Finally the generic concept Enterprise Resource Planning (ERP) in end 80s </li></ul><ul><li>ERP II -- A term coined in the early 2000s </li></ul>
  8. 10. A Basic ERP System <ul><li>To be considered an ERP system, a software package providing both payroll and accounting functions </li></ul>
  9. 11. ERP Potentials <ul><li>Ideally, ERP delivers multiple database sys that contains all data for the various software modules addressing areas such as: </li></ul><ul><ul><li>Command & Con Sys </li></ul></ul><ul><ul><li>Access control </li></ul></ul><ul><ul><li>Financials </li></ul></ul><ul><ul><li>Project management </li></ul></ul><ul><ul><li>Human resources </li></ul></ul><ul><ul><li>Customer relationship management </li></ul></ul><ul><ul><li>Manufacturing </li></ul></ul><ul><ul><li>Supply chain management </li></ul></ul><ul><ul><li>Data services </li></ul></ul>
  10. 14. Emerging ERP Vendors Market Share % Revenue Millions $ Vendors Yr 2005 7.22 464 SSA Global Technologies 14.25 916 Microsoft Dynamics 17.44 1121 The Sage Group 21.38 1374 Oracle Applications 30.33 1949 SAP
  11. 16. PART 2
  12. 17. <ul><li>Broadly what all is req in this: </li></ul><ul><li>A proper ERP product </li></ul><ul><li>A competent project team. </li></ul><ul><li>A hardware on which one will be installing the ERP configurations (a server type platform) </li></ul>ERP SYSTEM IMPLEMENTATION MECHANICS
  13. 18. <ul><li>4 Phase Approach: </li></ul><ul><li>The Chartering Phase </li></ul><ul><li>The Project Phase </li></ul><ul><li>The Shakedown Phase </li></ul><ul><li>The Onward and Upward Phase </li></ul>IMPLEMENTATION MECHANICS
  14. 19. Chartering Phase
  15. 20. <ul><ul><ul><li>Decision to change over to ERP by Org / firm’s exectives. </li></ul></ul></ul><ul><ul><ul><li>Determine the need of this change and start of change process progressively in the org. </li></ul></ul></ul><ul><ul><ul><li>ERP Implementation Team Formation and assured aval of resources. </li></ul></ul></ul>Chartering Phase
  16. 21. <ul><ul><ul><li>Selection of Methodolgy to take on the proj and requisite vendor. </li></ul></ul></ul><ul><ul><ul><ul><li>Centeralized Apch </li></ul></ul></ul></ul><ul><ul><ul><ul><li>De- Centeralized Apch </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Centeralized setups with ensured De-Centeralized con </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Utilizing the concept of “ Best Practices ” </li></ul></ul></ul></ul><ul><ul><ul><li>Determine the lvl of services req from the sel vendor. </li></ul></ul></ul><ul><ul><ul><li>Contract concl </li></ul></ul></ul>Chartering Phase
  17. 22. Project Phase
  18. 23. <ul><ul><ul><ul><ul><li>Identification of Areas as well as Data req to be put on ERP. </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Demo of Scale Down Model </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Hardware infrasture installation. </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Development and Deployment of Software modules. </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Dry Tests </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Application of Checks and counter Checks. </li></ul></ul></ul></ul></ul>Project Phase
  19. 24. Shake Down Phase
  20. 25. <ul><li>Trg of Users (Master Trainers / Indl Users) </li></ul><ul><li>Trial Basis running on selected venues / areas </li></ul><ul><li>Opening up of all connected venues (while parralel non ERP sys will continue) </li></ul>Shake Down Phase
  21. 26. <ul><li>Removal of bugs and discrepencies. </li></ul><ul><li>System’s course tuning and fine tuning exercises are conducted. </li></ul><ul><li>Sys Applications are redefined if req. </li></ul><ul><li>“ Here we go “ stage. </li></ul>Shake Down Phase
  22. 27. The Onward and Upward Phase
  23. 28. <ul><li>User’s feed back </li></ul><ul><li>Dis-continuation of parralel Non-ERP systems </li></ul><ul><li>Customization as per user’s requirements. </li></ul><ul><li>Activation of “After Sales Protocols” </li></ul><ul><li>User’s problems and solutions are seeked. </li></ul><ul><li>Benefit assessment is made </li></ul>The Onward and Upward Phase
  24. 29. <ul><li>Don’t Go for Zero-Based techniques by asking for a complete new sys. </li></ul><ul><li>For example, if Pak Army needs a C4I ERP sys, intl bench mk of any developed country’s army can be utilized as the same is time tested with min lvl of bugs. </li></ul>The Concept of Best practices
  25. 30. The Concept of Customization VS Configuration
  26. 31. <ul><ul><li>Customization is always optional, whereas some degree of configuration (e.g., setting up cost/profit centre structures, organisational trees, purchase approval rules, etc.) may be needed before the software will work at all. </li></ul></ul><ul><ul><li>Configuration is available to all customers, whereas customization allows individual customer to implement proprietary &quot;market-beating&quot; processes. </li></ul></ul>The Concept of Customization VS Configuration
  27. 32. <ul><ul><li>Configuration changes tend to be recorded as entries in vendor-supplied data tables, whereas customization usually requires some element of programming and/or changes to table structures or views. </li></ul></ul>The Concept of Customization VS Configuration
  28. 33. <ul><li>The effect of configuration changes on the performance of the system is relatively predictable and is largely the responsibility of the ERP vendor. The effect of customization is unpredictable and may require time-consuming stress testing by the implementation team. </li></ul>The Concept of Customization VS Configuration
  29. 34. PART 3
  30. 35. <ul><li>The options are many and this, in reality, creates a problem for the company who has to make a decision.. . . . </li></ul>ERP SYSTEM SELECTION METHODOLOGY
  31. 37. <ul><li>An ERP system selection Methodology is a formal process for selecting an Enterprise Resource Planning (ERP) system. Maj existing methodologies include: </li></ul><ul><ul><li>Kuiper's Funnel Method </li></ul></ul><ul><ul><li>3D Decision Support Tool </li></ul></ul>ERP SYSTEM SELECTION METHODOLOGY
  32. 38. <ul><li>This is a questioning technique, or rather a structure to use the technique within, that keeps you &quot;on track&quot; as you guide your prospect towards your service or product offering once you have uncovered the needs. The technique relies on you using the prospects own words back to them and you must take notes. </li></ul>THE FUNNEL TECHNIQUE
  33. 39. <ul><li>STEP ONE The first step is to motivate the prospect </li></ul><ul><li>STEP TWO Now you have them relaxed, you can begin to probe for information </li></ul><ul><li>STEP THREE Once you have started to gather information and uncovered the &quot;hot buttons&quot; you use open leading questions to pin point specific areas </li></ul><ul><li>STEP FOUR Now you summarize using their words and information, so as to get their commitment of your understanding of the situation or their needs - &quot;Well, Mr. Prospect, you have outlined a substantial organization to me </li></ul>THE FUNNEL TECHNIQUE
  34. 40. <ul><li>A properly designed Decision Support System (DSS) is an interactive software-based system intended to help decision makers compile useful information from a combination of raw data, documents, personal knowledge, or business models to identify and solve problems and make decisions. </li></ul>3D Decision Support Tool
  35. 41. LAST PART
  36. 42. <ul><li>Truth be told </li></ul><ul><li>The implementation will be like open heart surgery while the patient is still alive and working. </li></ul>ERP Implementation
  37. 43. <ul><li>An ERP implementation is like a 9 month root canal. </li></ul>ERP Implementations
  38. 44. <ul><li>ERP in an Org is some thing like “ Thinking Different “ </li></ul>ERP Implementations
  39. 45. <ul><li>It’s a Future Vision of World Processes </li></ul>ERP implementations Analogies
  40. 46. Own Audit …… Objectives are Achieved or Not !!! <ul><li>What is an ERP </li></ul><ul><li>Who are the Users </li></ul><ul><li>Where to Use it </li></ul><ul><li>Who Makes it </li></ul><ul><li>Brief of the ERP systems </li></ul><ul><li>What it has to do with the Pak Army </li></ul>
  41. 47. Any Question, Please