Aga Khan University Hospital is Pakistan's largest private teaching institute and hospital. EfroTech’s eTravel, a Corporate Travel Management System goes live
at AKUH (part of the AKDN) in Pakistan & Nairobi for its global
operations, spanning many countries internationally.
AKUH also looks to start deployment soon in Afghanistan.
TimeTrax eTravel CaseStudy AgaKhan University Hospital (AKUH/AKDN)
EfroTechwww.efrotech.com Easy Travel with eTravelwww.TimeTrax.com.pk THE AGA KHAN UNIVERSITY HOSPITAL
Easy Travel with eTravelEfroTech’s eTravel, a Corporate Travel Management System goes live THE AGA KHAN UNIVERSITY HOSPITAL at Aga Khan University Hospital in Pakistan & Nairobi for its global operations, spanning domestic and many countries internationally. AKUH also looks to start deployment soon in Afghanistan. Easy Travel with eTravelOverviewAga Khan University Hospital is Pakistans largest private medical institute and hospital.The hospital provides a broad range of secondary and tertiary care, including diagnosis ofdisease and team management of patient care. The hospital’s multidisciplinary approachto diagnosis and care ensures a continuum of safe and high quality care for patients - withall services under one roof. It is also disseminating, training, research, and service in thehealth sciences.Business NeedForced to have state of the art Travel Management System, to improve efficiency and Integratedongoing saving of money and time, AKUH sought a solution which could keep their HR Attendance,& Admin departments focused on their core tasks by avoiding redundant chasing of travel Payroll,agents, line managers and employees themselves for documents, approvals, forms and Leavephotocopies. & TravelSolution: ManagementEfroTech teamed with AKUH to put in place a one of its kind web-based Travel authorizationand document sharing application helping them efficiently manage and monitor traveldocuments, itineraries, calendars, costs and authorizations. A solution tailored for bothdomestic and international traveling. Underlying these developments is a forward-thinkinginfrastructure and a part of operational strategy from AKUH that gives unparalleledoperational flexibility and lowers operational costs. 02 EfroTech www.efrotech.com Easy Travel with eTravel
Business Benefits* Reduced indirect costs: Dramatic reduction in indirect costs by automation of processes THE AGA KHAN UNIVERSITY HOSPITALand workflow. Control on spiraling costs before they get out of hand.* Improved compliance: Improved compliance with the organization’s travel policy andnegotiated travel contracts.* Paperless Environment: Not only does this solution create a virtually “paperless” officeenvironment as far as travel documentation is concerned, authorizations have become less Easy Travel withtime consuming and travel costs are available online for analysis by functional managers. eTravel* End to End Solution: An end-to-end solution requiring virtually no development oradditional interfaces.* Maintain Travel Calendar: Not only a travel workflow tool that manages authorizationsand monitors travel costs, it also acts as a link between the organization and the travelagents; maintains the travel calendar of the employees and the organization; keeps a trackof the expenses and acts as the employees’ travel manager.Why IT MattersAKUH, with the help of EfroTech embedded this leading new category managementpractice and process in their operations: A travel management infrastructure to fundamentallychange its administrative model, joining the pool of very few organizations in Pakistan Integratedadopting such type of an automated solution. Attendance,This innovative tool makes it easy for corporations to business rules that extend the reachof business process automation throughout and beyond the enterprise and it also positions Payroll,AKUH to leverage the flexibility of its industry-leading practices and tactics. Leave &Solution Components Travel Management* Manages Travel Work Flow and Authorizations* Shares information electronically with Travel agents* Tracks travel costs* Travel Calendar is available Online* Employee’s Electronic Travel ManagerFew words more about the Solution 03 EfroTech www.efrotech.com Easy Travel with eTravel
With the new pre-trip approval feature employees can:* Request travel authorization directly on the web-based system* Provide electronic approval or rejection for travel requests THE AGA KHAN UNIVERSITY HOSPITAL* Maintain their personal travel information* Notify travel agentsManagers/ Functional Heads can approve, reject or request modification of the trip. Onceapproved, the trip is then routed for ticketing. Travelers are notified throughout the process. Easy Travel withTraveling agent also contributes by making reservations as per requirement, with best eTravelpossible choices.Benefits realizedEfroTech worked closely with AKUH and lived up to the expectations by providing simple,interactive, and user-friendly solution that would encourage both senior management andfront-line employees to support the process. First responses from users, including the heads,confirmed that the solution is very user-friendly. Users were also surprised at how fast thewhole process took place with such ease.This system is helping AKUH for its global operations, spanning domestic and manycountries internationally, including France, Kenya, Canada, Switzerland, India and Madagascarbesides many others. After the successful deployment of eTravel at AKUH (Pakistan andKenya), eTravel is proving to be such advantageous that management of AKUH looks to Integratedput it in place soon in Afghanistan. Attendance, Payroll, Leave & Travel Management 04 EfroTech www.efrotech.com Easy Travel with eTravel
TimeTrax OverviewServing over 500 satisfied clients with this robust Human Resource Management system acrossPakistan in 27 cities and deployed in 17 countries across the globe; including UAE, South Africa,Korea & Brazil, with embedded payroll logic for various industries, TimeTrax is the ultimate software THE AGA KHAN UNIVERSITY HOSPITALsolution for Integrated Attendance, Payroll, Leave & Travel Management. We are proudly assistingcompanies in building transparency into employee productivity for the last 14 yearsContact Us Easy Travel withHead Office eTravelAddress Suite # 301, Progressive Center, PECHS, Shara-e-Faisal, Karachi.Phone +92-21-34389620-2 +92-21-32043020-1Fax +92-21-34389623Email firstname.lastname@example.orgLahore OfficeAddress 523-A, Faisal Town, Opp. Jinnah Hospital, Lahore.Phone +92-42-36115220Fax +92-21-34389623, +92-42-35164696Email email@example.com Integrated Attendance, Payroll, Leave & Travel Management 05 EfroTech www.efrotech.com Easy Travel with eTravel