Successfully reported this slideshow.

eFACiLiTY Facility Booking System

2,801 views

Published on

Facility Booking and Office Reservation System provides web based reservation of office facilities like conference room booking, providing features for inviting internal and external attendees, visitor registration, space management etc

Published in: Technology, Business
  • Be the first to comment

eFACiLiTY Facility Booking System

  1. 1. Product Presentation All rights reserved © SIERRA ODC Private Limited www.sierratec.com | www.efacility.in “End to End Facilities Management Software that simplifies complex operations, aids cost reduction & improves efficiencies” A Product of
  2. 2. All rights reserved © SIERRA ODC Private Limited www.efacility.in  It is a modular facilities management system  Works together with your business and allows day-to-day management of processes  Automates operations  Provides a management dashboard for critical analysis  Enterprise wide control in the most intelligent and efficient way Introduction
  3. 3. All rights reserved © SIERRA ODC Private Limited www.efacility.in Modules
  4. 4. All rights reserved © SIERRA ODC Private Limited www.efacility.in Multi-Site & Multi-Organization Concept  Site wise concept for multiple sites implementation using a central server  Facility managers view data from any location by simply choosing the respective site/location from the homepage.  Privileges to view, add or modify information can be defined and mapped to each and every user and the same can be set against the site(s)
  5. 5. eFACiLiTY® – Facility Booking System "Managing meeting room booking, approvals and billing seamlessly"  Web enabled facility reservation  Inviting internal & external attendees for meetings  Car park reservation and visitor management integration  Scheduling of refreshment orders to catering
  6. 6. All rights reserved © SIERRA ODC Private Limited www.efacility.in Facility Booking System  eFACiLiTY’s Facility Booking system helps streamlining of reservation and usage of common and individual facilities by businesses within a facility or building complex.  The internet/intranet enabled facility booking, approval and billing operations across organizations enhances operations efficiency.  Meeting rooms, conference halls, desk space, office space auditoriums, high cost equipments, training facilities etc. can be booked via the system.
  7. 7. All rights reserved © SIERRA ODC Private Limited www.efacility.in Facility Booking System - Features  Facilities Directory  Online/Offline booking requests  Visual booking using graphical interface  Confirmation, rejection, suggestion of alternate facilities  Re-allocation, cancellation  Email / SMS notifications on requests, approvals and cancellation  Utilization analysis  Billing of reservations & cancellations  Inviting internal & external attendees for meetings  Scheduling of refreshments orders to catering  Switch on/off HVAC and lighting automatically with BAS/BMS integration  Active directory integration  Pre-registration of attendees with visitor management  Car park booking
  8. 8. All rights reserved © SIERRA ODC Private Limited www.efacility.in Post Login FBS User  After the FBS user Log in , Post login screen appears where the user can Book a facility using Quick booking or Detailed Booking method.
  9. 9. All rights reserved © SIERRA ODC Private Limited www.efacility.in Quick Booking  Quick booking allows user to book the facilities under any single facility type for any single date.  This type of booking does not require more details from the user.  Default time slots for full day booking can be set in the Global Settings.
  10. 10. All rights reserved © SIERRA ODC Private Limited www.efacility.in Advanced Booking  Advanced Booking facilitates the user to book single or multiple facilities for single or multiple dates.  The current user can place the booking request on behalf of the other user in the active directory.  Scheduling of Refreshments Orders to Catering for the meeting is possible .  Addition of the facility belongs to various facility types is possible.
  11. 11. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Floor Plan Booking is the easy way of booking using the graphical interface.  Floor Plan Booking makes the booking very easier just by displaying any required floor plan and selecting the required facility.  For a single day booking, accessing the floor plan booking link through quick booking.  For recursive booking, accessing the floor plan booking through advance booking  Selecting location of the floor plan using drop down.  Displaying of available facilities are in green and not available facilities in red.  Display of Facility icons on the floor plan according to the date / time and availability status specified.  Display of facility details under the description column.  Zooming the floor plan by moving the slider to left and right. Visual Floor Plan Booking
  12. 12. All rights reserved © SIERRA ODC Private Limited www.efacility.in Visual Floor Plan Booking Screen
  13. 13. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Creation of facility icons based on floor plan within a site.  Drag and drop of facility icons into the floor plan  Resizing of facility icon  Linking of facility icon to the desired floor plan  Provision to delete or change a particular facility in a floor plan  Zooming of floor plan to left or right using the slider Visual Floor Plan Designer Features
  14. 14. All rights reserved © SIERRA ODC Private Limited www.efacility.in Visual Floor Plan Designer Screen
  15. 15. All rights reserved © SIERRA ODC Private Limited www.efacility.in Confirmation of Booking  Once the booking has got approved by the Facility Administrator, an email will be sent to the booking person asking for the confirmation for booking.  2 remainders will be sent to the booking person, one through mail and another through SMS  This reminder will have intimation for the user that the booking would be cancelled automatically unless it was not confirmed before 10 minutes before starting.  Booking person can open the booking details can confirm his booking.
  16. 16. All rights reserved © SIERRA ODC Private Limited www.efacility.in Screen of Confirmation of Booking
  17. 17. All rights reserved © SIERRA ODC Private Limited www.efacility.in Booking Status  The booking details can be viewed / edited.  Cancellation of Approved booking or cancellation of request (Before getting approved it is only a request)  Updating the information in the booking  Extending the approved booking  Ending the booking before the scheduled end time  Making the similar booking from the existing booking
  18. 18. All rights reserved © SIERRA ODC Private Limited www.efacility.in Meeting Request  The person who books a conference hall for a meeting or an auditorium for a cultural program needs to invite the attendees for the same.  FBS facilitates the booking person to mail his invitations.  The Invitees or the Attendees are of two types namely the External and Internal Attendees. Internal Attendees External Attendees
  19. 19. All rights reserved © SIERRA ODC Private Limited www.efacility.in Ordering of Refreshments  Booking the refreshment if required.  Serving time is selected from the date picker.  Rate for the selected refreshment will be displayed automatically.  Cost calculation is controlled by the parameter in the Global settings.
  20. 20. All rights reserved © SIERRA ODC Private Limited www.efacility.in Extend Booking  Facility Booking System facilitates the user to extend the time of booking for any approved booking.  The booking selected for extension may be for the single day or for multiple days.
  21. 21. All rights reserved © SIERRA ODC Private Limited www.efacility.in Car Park Booking  Users can book car parking slots for them as well as other visitors.  Vehicle details are captured  Full day and Interval time car parking booking facility.  Booking confirmation to the booking persons and security by e-mail and SMS  Automated cancellation if the conformation mail was not received from the booking person and the facility will be released for booking. The cancellation information mail will be sent to the booking person.  End Time Reminder to booking person and copy to the security
  22. 22. All rights reserved © SIERRA ODC Private Limited www.efacility.in Colleague Finder  In the same organization having multi-floor building, the colleagues may use various facilities in various floors.  This function facilitates the current user to find his Colleagues by highlighting the facilities used by them in various floors.
  23. 23. All rights reserved © SIERRA ODC Private Limited www.efacility.in Accessing FBS From Outlook  FBS facilitates Quick Booking from one’s individual Microsoft outlook interface.  Separate installation setup is used to enable the Quick Booking shortcut in the outlook.
  24. 24. All rights reserved © SIERRA ODC Private Limited www.efacility.in KPI & Reports  KPI (Key Performance Indicator) is a feature of FBS which monitors the Key Performance of any defined facility in the scheduled timings.  The reports generated from Key Performance Indicator are known as KPI Reports  Following Reports can be generated • Booking Status Report • Facility Utilization Report • Meeting Request Report  The reports can be printed and exported in to the formats like HTML, Excel and PDF.
  25. 25. All rights reserved © SIERRA ODC Private Limited www.efacility.in Facility Booking Details Screen
  26. 26. All rights reserved © SIERRA ODC Private Limited www.efacility.in Facility Booking History  Upon selecting booking history tab the list of records are displayed for the selected facility.
  27. 27. All rights reserved © SIERRA ODC Private Limited www.efacility.in Options for Advance Booking  In the Advance Booking form the user can book the Facility for Department/Account/User.
  28. 28. All rights reserved © SIERRA ODC Private Limited www.efacility.in Display of calendars via MS Exchange Server  When user acount is integrated with the MS exchange server the calendar will be displayed and appointments can be viewed .
  29. 29. All rights reserved © SIERRA ODC Private Limited www.efacility.in Refreshment Order Report  The refreshment order report will provide the order details like Booking id, date, name of the order, quantiy and cost details.
  30. 30. All rights reserved © SIERRA ODC Private Limited www.efacility.in  eFACiLiTY Mobile's Facility Booking module provides the user with features to Book / Update / Cancel / End a facility booking  Provision to capture basic booking details such as the period of booking and the purpose of booking against the facility  View booking status against a facility  Booking Approval / Rejection  Scheduling of Refreshments orders to catering eFACiLiTY Mobile – Facility Booking
  31. 31. All rights reserved © SIERRA ODC Private Limited www.efacility.in  The option for host to Accept / Reject the appointment requests  Provision for the host to manually 'Pre-Register' a visitor  Approve appointment requests  Visitor Self-sign-in using mobile device (ipad) eFACiLiTY Mobile – Visitor Pre-Registration
  32. 32. All rights reserved © SIERRA ODC Private Limited www.efacility.in  A configuration screen is provided with the provision to configure the eFACiLiTY application server ID.  Also provided are the User ID and Password (non-mandatory) fields, in case the server needs authentication eFACiLiTY Mobile – Configuration
  33. 33. All rights reserved © SIERRA ODC Private Limited www.efacility.in Software Specifications  Microsoft’s .NET Framework  Browser based thin-client interface  Supports Oracle/MSSQL/MSSQL Express  Email, SMS, MMS Messaging  Cross browser compatible  Language of your choice  Supports MS Exchange, LDAP  Building Management Systems (BMS) Integration  Ready for integration with Microsoft Active Directory, Oracle Single Sign-on  PDA extension , Android and Windows Phone  Table, Field, Activity wise Audit Trail  Security Policy Management
  34. 34. All rights reserved © SIERRA ODC Private Limited www.efacility.in Synergetic Partners Microsoft Gold Certified Partner (ISV)–Product Development Metronic Global Berhad, Malaysia & China Tridium Asia Pacific, Singapore Infocon Technology, Malaysia Wave Front, Japan Pinnacle Computer Systems Dubai, U.A.E. Sequential IDS, NigeriaGlobal Trade S.A.R.L., Saudi Arabia
  35. 35. All rights reserved © SIERRA ODC Private Limited www.efacility.in Synergetic Partners AELIA Gen. Trad & Cont, Kuwait. Elitser Technologies, UAE. System Resources Inc., USA. Software Systems LLC, OMAN. Unified Africa Technologies (Pvt) Ltd, Zimbabwe NFS Hospitality UK Limited, UK.
  36. 36. All rights reserved © SIERRA ODC Private Limited www.efacility.in Federal Government Buildings, Putrajaya, Malaysia Intelligent Building Management System Malaysian Communications And Multimedia Commission (MCMC), Malaysia eFACiLiTY - Enterprise Facility Management System Ministry of Health, Bahrain eFACiLiTY - Enterprise Facility Management System Tidel Park, Coimbatore, India eFACiLiTY - Enterprise Facility Management System Nigerian Petroleum Development Company (NPDC) Ltd, Nigeria eFACiLiTY - Enterprise Visitor Management System eFACiLiTY End Users - Government Ministry of Health, Kuwait eFACiLiTY - Enterprise Facility Management System Saudi Arabia National Guard, Saudi Arabia eFACiLiTY - Enterprise Facility Management System University of Dammam, Saudi Arabia eFACiLiTY - Enterprise Facility Management System
  37. 37. All rights reserved © SIERRA ODC Private Limited www.efacility.in eFACiLiTY End Users - Government Dubai International Airport via Pacific Control, UAE eFACiLiTY - Tenant Billing System Mumbai Metro, India via Honeywell eFACiLiTY – Enterprise Facility Management System Royal Malaysia Police eFACiLiTY - Enterprise Maintenance Management System
  38. 38. All rights reserved © SIERRA ODC Private Limited www.efacility.in British Aero Space, Saudi Arabia eFACiLiTY - Enterprise Facility Management System For Societe Generale via CBRE South Asia Pvt.Ltd eFACiLiTY - Enterprise Facility Management System Sheraton Darling Harbor, Sydney, Australia eFACiLiTY - Enterprise Facility Management System For Vodafone through Honeywell eFACiLiTY - Enterprise Facility Management System Egypt, UAE, Saudi Arabia, India eFACiLiTY - Enterprise Facility Management System Japan Tobacco International, Malaysia eFACiLiTY - Enterprise Visitor Management System YUM Group, India Enterprise Maintenance Management System eFACiLiTY End Users - Fortune 500 Sodexo, India eFACiLiTY - Enterprise Facility Management System
  39. 39. All rights reserved © SIERRA ODC Private Limited www.efacility.in Millennium Hilton, Bangkok eFACiLiTY - Enterprise Facility Management System For JSW Steel via Siemens eFACiLiTY - Enterprise Facility Management System eFACiLiTY End Users - Fortune 500 For Nitesh Residency via Carrier Race Technologies, India eFACiLiTY - Enterprise Facility Management System PepsiCo, India eFACiLiTY - Enterprise Maintenance Management System Wipro Limited eFACiLiTY – Mail Room Management System Maersk eFACiLiTY - Enterprise Facility Management System Reliance Industries Limited eFACiLiTY – Enterprise Facility Management System Mitsubishi Electric eFACiLiTY – Visitor Management System
  40. 40. All rights reserved © SIERRA ODC Private Limited www.efacility.in CRISIL Limited, India eFACiLiTY - Enterprise Facility Management System Godrej Properties, India eFACiLiTY - Enterprise Facility Management System Godrej Industries eFACiLiTY - Enterprise Facility Management System CoreLogic, India eFACiLiTY - Enterprise Facility Management System Wadhwa Group, India eFACiLiTY - Enterprise Facility Management System eFACiLiTY End Users - Other Corporates Value Mall, India eFACiLiTY - Tenant Billing System Prestige IT Park, India eFACiLiTY – Tenant Billing System Ozone Group eFACiLiTY - Enterprise Facility Management System
  41. 41. All rights reserved © SIERRA ODC Private Limited www.efacility.in GVK Mall, India eFACiLiTY - Tenant Billing System Embassy Services Private Limited, India eFACiLiTY - Enterprise Facility Management System UBCity, India eFACiLiTY – Tenant Billing System GPX (India) Private Limited, India eFACiLiTY - Enterprise Facility Management System Mantri Square, Bangalore India eFACiLiTY – Tenant Billing System eFACiLiTY End Users - Other Corporates TRIF Amritsar Projects Private Ltd, India eFACiLiTY - Enterprise Facility Management System Manjeera Retail Holding Private Ltd, India eFACiLiTY - Enterprise Facility Management System Pacific Development Corporation Ltd, Dehradun & Delhi eFACiLiTY - Enterprise Facility Management System
  42. 42. All rights reserved © SIERRA ODC Private Limited www.efacility.in Cyient Limited, India eFACiLiTY - Enterprise Facility Management System Pioneer Property Zone Services Pvt. Ltd. India eFACiLiTY - Enterprise Facility Management System Synechron Technologies Pvt. Ltd., India eFACiLiTY - Space Management System eFACiLiTY End Users - Other Corporates Telekom Brunei Berhad (TelBru) eFACiLiTY – Facility Booking System Trane Distribution Pte Ltd, Singapore eFACiLiTY – Enterprise Maintenance Management System Hospital Fatimah eFACiLiTY - Enterprise Maintenance Management System Vishal Group, Nepal eFACiLiTY - Enterprise Facility Management System The St. Regis Hotel & Apartments via Azbil – Malaysia eFACiLiTY - Enterprise Maintenance Management System
  43. 43. All rights reserved © SIERRA ODC Private Limited www.efacility.in Airmaster, Australia eFACiLiTY - Enterprise Facility Management System Trade Coast, Australia eFACiLiTY - Enterprise Facility Management System DiGi Malaysia eFACiLiTY - Enterprise Facility Booking System Platinum Sentral (KL Sentral Park - Lot E), Malaysia eFACiLiTY - Enterprise Facility Management System eFACiLiTY End Users - Other Corporates Albhukary, Malaysia eFACiLiTY - Enterprise Facility Management System Savvy Capire, Nigeria eFACiLiTY - Enterprise Maintenance Management System Enterprise Bank Limited, Nigeria eFACiLiTY - Enterprise Facility Management System Genting Highlands, via EasyIO Malaysia eFACiLiTY - Enterprise Maintenance Management System
  44. 44. All rights reserved © SIERRA ODC Private Limited www.efacility.in Maaden Infrastructure Company via.(SATCO), Saudi Arabia eFACiLiTY - Enterprise Facility Management System Salmiya Group Co. (Boulevard) Kuwait eFACiLiTY - Enterprise Facility Management System Saudi Catering and Contracting, Saudi Arabia eFACiLiTY - Enterprise Facility Management System The Commercial Real Estate Company, K.P.S.C (Al-Tijaria) Kuwait eFACiLiTY - Enterprise Maintenance Management System eFACiLiTY End Users - Other Corporates Qatar Petroleum, Qatar eFACiLiTY - Enterprise Facility Management System Galfar Al Misnad Engg. & Contg. WLL, Qatar eFACiLiTY - Enterprise Facility Management System Haramain High Speed Rail Project via L&T, Saudi Arabia eFACiLiTY – Maintenance Management System Alghanim Industries, Kuwait eFACiLiTY - Enterprise Facility Management System
  45. 45. All rights reserved © SIERRA ODC Private Limited www.efacility.in eFACiLiTY End Users - Other Corporates Pacific Controls, UAE eFACiLiTY - Enterprise Facility Management System Electronic Card Services Ltd, Kenya eFACiLiTY - Enterprise Visitor Management System iTECO, Nigeria eFACiLiTY - Enterprise Visitor Management System Confido Technical Services LLC eFACiLiTY – Tenant Billing System Concept Controls, USA eFACiLiTY – Tenant Billing System Diyar Najd Special Projects eFACiLiTY - Enterprise Maintenance Management System NIIT, India eFACiLiTY - Enterprise Maintenance Management System Fahmy Furniture LLC, Oman eFACiLiTY - Tenant Billing System
  46. 46. All rights reserved © SIERRA ODC Private Limited www.efacility.in About SIERRA Recognized as One of the Top 26 Most Innovative Companies in India @ CII Industrial Innovation Awards 2014 Awarded The Best SME IT Services Company in India @ IMC IT awards 2013 Delivering World Class IT Solutions to Enterprises around the Globe Asia, Australia, USA, Europe Middle East & Africa
  47. 47. All rights reserved © SIERRA ODC Private Limited www.sierratec.com SIERRA ODC Private Limited Thank You! For more information please contact us at info@sierratec.com INDIA SIERRA ODC Private Limited 188/1,Varadharaja Layout-1 PN Palayam Road, Ganapathy, Coimbatore - 641 006. Tel: +91-422-2567596 Fax: +91-422-2567445 USA/Canada +1 408 239 4819 USA Sierra Infosys Inc. 6001 Savoy Dr, Suite 210, Houston TX 77036, Tel: +1-713-747-9693 Fax: +1-509-351-6682 MALAYSIA SIERRA ODC (M) SDN. BHD. 96-1, Biz Avenue, 2, Neo Cyber Lingkaran Cyber Point Barat 63000, Cyberjaya, Selangor, Malaysia Tel: +603-8320-2080 Fax:+603-8320-2082 SINGAPORE SIERRA ODC (S) Pte. Ltd. 30 Cecil Street #19-08 Prudential Tower Singapore 049712 Tel: +65 97334623 UAE SIERRA ODC DWC-LLC DWC Business Center, Dubai Aviation, City-Logistics City, Dubai-UAE, P.O. Box : 390667

×