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AIDC Platform
                   TM
Asset Trail               - AMS
    Asset Management Solution
University of Najran Cas...
AGENDA




•   Solution Description
•   Asset Trail Software
•   Achieved results
•   Leveraging infrastructure
Previous situation


 The |University of Najran has an internal
mandate to monitor and track its inventory
accurately, th...
Project Summary


 University current infrastructure:

      21 campuses spread across two cities
     300 KM apart (Naj...
Solution components

 Asset Trail System components:
  – Hardware
     •   Command & Control Center
     •   Active RFID ...
Project Scope

Active & Passive tagging
Project Scope

 Asset Trail Command & control center:
     Real time tracking console
     Solution KPI monitoring
   ...
Project Scope

 Asset Trail Command & control center:
AGENDA




•   Solution Description
•   Asset Trail Software
•   Achieved results
•   Leveraging infrastructure
Software features

 Asset Trail software key services:

   Overall system Health & KPI’s
   Adding new asset:
      Mo...
Asset Trail

 Asset Trail Screen shot samples: Web-enabled appication
Asset Trail

 Asset Trail Screen shot samples: Asset Tree classification
Asset Trail

 Asset Trail Screen shot samples: Asset Catalogue
Asset Trail

 Asset Trail Screen shot samples: Virtual Copy of University
Asset Trail

 Asset Trail Screen shot samples: Security settings
Asset Trail

 Asset Trail Screen shot samples: Real time Alarms
Asset Trail lite

 Asset Trail Lite- Handheld software: Arabized




            Arabized Mobility
Asset Trail Lite

 Asset Trail Lite- Handheld software: Easy Navigation




          Main Screen                    Pass...
Asset Trail lite

 Asset Trail report Sample
AGENDA




•   Solution Description
•   Asset Trail Software
•   Achieved results
•   Leveraging infrastructure
Achieved results

 Overall project achieved goals:
√ New procedures implementation for asset control & tracking
√ Full mo...
Achieved results

 Asset Trail achieved goals:
√ Successful integration of newly developed standardized processes for uni...
AGENDA




•   Solution Description
•   Asset Trail Software
•   Achieved results
•   Leveraging infrastructure
Additional services

 Asset Trail Infrastructure expansion modules in Phase II:
     Create modular Command and Control ...
Tags Options

   Sensor Active tags:           Standard tags:
       Temp/Hum tag                  Asset Tag
       D...
THANK YOU
    Q&A



www.depcosystems.com.sa
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Asset Trail- Asset Management Solution

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A case study on University of Najran RFID Asset managemnt & tracking solution

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Asset Trail- Asset Management Solution

  1. 1. AIDC Platform TM Asset Trail - AMS Asset Management Solution University of Najran Case study
  2. 2. AGENDA • Solution Description • Asset Trail Software • Achieved results • Leveraging infrastructure
  3. 3. Previous situation  The |University of Najran has an internal mandate to monitor and track its inventory accurately, this includes people or vehicles, hereinafter assets, across all its Buildings/campus nationwide  Substantial loss of capital regarding shrinkage with valuable assets throughout the university campuses.  Averaging 5% of monthly purchases  2009 purchasing total was just above 100 M riyals. Inability to track accurately the asset conditions and status in restricted areas. Large discrepancies between IT database and actual situation Accurate guardianship tracking and authorization handover according to the Ministry of Education guidelines for inventory and guardianship tracking.
  4. 4. Project Summary  University current infrastructure:  21 campuses spread across two cities 300 KM apart (Najran and Sharoura) 33 Administrative and teaching buildings covering 14 colleges and 68 faculties. Asset Trail-AMS Phase I project scope to cover:  Passive & active RFID tarcking combined  Security and asset tracking with inventory  Infrastructure overage for 8 campuses, 16 buildings, covering 23,000 assets and counting…..  Phase II under development: Q32010  4 more campuses  9 more buildings  Addition of more RFID security gates for passive and active tags  Integration to CCTV Diversification of tags and utilization
  5. 5. Solution components  Asset Trail System components: – Hardware • Command & Control Center • Active RFID readers • Active RFID tags with IR sensor & tamper switch • RTLS sensors • RFID location server • RFID passive tags • Passive RFID readers – Software • Asset Trail – Active Management application • Asset Trail Middleware • Asset Trail-Lite for mobile HH readers.
  6. 6. Project Scope Active & Passive tagging
  7. 7. Project Scope  Asset Trail Command & control center:  Real time tracking console  Solution KPI monitoring  Real time security alerts  Alarm management module
  8. 8. Project Scope  Asset Trail Command & control center:
  9. 9. AGENDA • Solution Description • Asset Trail Software • Achieved results • Leveraging infrastructure
  10. 10. Software features  Asset Trail software key services:  Overall system Health & KPI’s  Adding new asset:  Mobile or fixed for both active & passive tags  Asset classification (complaint to Ministry of Education)  Asset Code definition with picture fully dynamic structure  Real time Tracking Guardianship for employee or/and department  Real time Tracking asset maintenance team & schedules  Advanced search tool  On location  On asset  On any database entry (English &/or Arabic)  All tagged asset full Inventory audits  Geo-fencing assets  Security alerts on alarms  Audio-visual alerts for command & control center  SMS alerts through web portal  Email alerts  Report generation for all features & statistical data
  11. 11. Asset Trail  Asset Trail Screen shot samples: Web-enabled appication
  12. 12. Asset Trail  Asset Trail Screen shot samples: Asset Tree classification
  13. 13. Asset Trail  Asset Trail Screen shot samples: Asset Catalogue
  14. 14. Asset Trail  Asset Trail Screen shot samples: Virtual Copy of University
  15. 15. Asset Trail  Asset Trail Screen shot samples: Security settings
  16. 16. Asset Trail  Asset Trail Screen shot samples: Real time Alarms
  17. 17. Asset Trail lite  Asset Trail Lite- Handheld software: Arabized Arabized Mobility
  18. 18. Asset Trail Lite  Asset Trail Lite- Handheld software: Easy Navigation Main Screen Passive & active New asset registration
  19. 19. Asset Trail lite  Asset Trail report Sample
  20. 20. AGENDA • Solution Description • Asset Trail Software • Achieved results • Leveraging infrastructure
  21. 21. Achieved results  Overall project achieved goals: √ New procedures implementation for asset control & tracking √ Full mobility for adding new assets and control of guardianships √ Tight security alarms and automated notification for asset security √ Major reduction in asset Shrinkage √ Real time Security reports on vandalism activities by students to assets and infrastructure √ Complete synchronization of what is available in real life and data base information. √ Quick detection of WMS data discrepancies through the web service integration between the systems  Infrastructure: deployment: √ Passive and active tags unified under one umbrella: Best of both worlds √ 23000 asset tagged and counting…. √ 47 active readers. 135 RTLS locators √ Full coverage of 16 buildings in 8 campuses √ Mobility in monitoring and tracking assets through Handheld reader. √ RFID portals on building entrance
  22. 22. Achieved results  Asset Trail achieved goals: √ Successful integration of newly developed standardized processes for unified inventory, tagging and security protocols dynamically into Asset Trail √ Compliant to Ministry of Education asset tracking & guardianship tracking mandates. √ Provide real time location tracking and control √ Provide real-time security for expensive assets √ Provide real time data inventory list for all assets √ Enable accurate full inventory for all assets √ Enable automated asset Inventory full audits √ Enable on-line real time inventory checks per location √ Enable on-line tracking reports on all assets & employees. √ Integrate to third party WMS and HR ERP application Web-services
  23. 23. AGENDA • Solution Description • Asset Trail Software • Achieved results • Leveraging infrastructure
  24. 24. Additional services  Asset Trail Infrastructure expansion modules in Phase II:  Create modular Command and Control Centers per region  Enlarge security infrastructure trough adding more buildings.  Diversify Asset active tags usage leveraging infrastructure.  Install more RFID passive portal gates  Enable automated electronic door locking for added security  Asset Trail software additional features:  Add time attendance for students or/and employees or/and teachers  Enable intelligent CCTV monitoring for added security. (phase II)  Add Vehicle Fleet Management, VFM module (phase II)  Integrate to fire alarm system  Integrate to access control system, SACS
  25. 25. Tags Options  Sensor Active tags:  Standard tags:  Temp/Hum tag  Asset Tag  Door tag  Wrist Tag  Dry contact tag  Badge Tag  RTLS Active tags (sub-meter)  Sensor Tag  Wrist Tag w/ IR  Rugged Tag  Asset Tag w/ IR  Rack tag  Rugged tag w/ IR  Thin Tag  Aurora Tag control  Integrated Sensors options for active tags:  Motion detector  Tamper protection  Programmable button  Passive Tags:  Rugged passive tags for metals  Paperback tags  Destructible tags
  26. 26. THANK YOU Q&A www.depcosystems.com.sa

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