Defra Network Open Working - a CloudStore case study
Defra Network Open Working Andrea Marston – Programme Manager, Defra Information Services David Light – Commercial Assurance Manager, Defra Information Services
Defra Network Open WorkingOur Vision The Defra NOW Programme is about connecting our people with each other, the wider world and the information they need.It will help the Defra Network:• Connect with others by making it easier to identify and work with anyone they might need to.• Connect with information by making easier to find and share it.• Fix current issues with the management of our information and corporate records.
Defra Network Open Working• New incremental approach based on Agile principles – Aligned to Cabinet Office thinking and Government ICT strategy• Portfolio of business-led initiatives – Clear scope and duration – Work with the willing on real problems – Based on a set of maturity states – Rigour proportionate to maturity• Reduced risk – Incorporate learning as we go – Business de-risks through incremental growth – Work out loud to share learning – Incremental benefit earlier – Cheaper and better value
Procurement• Services bought – Package Assessment (not G-Cloud) – Change Management Services – WordPress as a Service – Alfresco as a Service – Technical Architecture Support Services• Future Services – Innovation Service – Platform as a Service
Procurement• Procurement Approach – Search for potential suppliers – De-select those suppliers with blank entries or clearly not offering the services – Review service descriptions – Select those suppliers fully capable of meeting the requirements – Clarify service offering and pricing – Follow-up feedback – Appoint lowest priced, fully capable supplier
Procurement• Points to Note – Search criteria – Error 404 messages, incomplete information or links to websites – General procurement principles still apply – Audit trail – Terms and conditions – Pricing
Procurement• Defra’s experience of Cloud – good or bad? – Internal issues • tension between VfM and lowest price • Importance of audit trail – Teething issues with Cloudstore – Reduced Timescales – Effort required – Cost Transparency – Flexibility of Saas over on-premise