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Common Education Data Standards, Statewide Longitudinal Data Systems, and EDFacts, Ross Santy


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Ross Santy of the US Department of Education presented on Common Education Data Standards, Statewide Longitudinal Data Systems, and EDFacts at the Content in Context Metadata Lab on June 4, 2012. This free workshop was presented by the Association of Educational Publishers (AEP) as part of the Learning Resource Metadata Initiative (LRMI).

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Common Education Data Standards, Statewide Longitudinal Data Systems, and EDFacts, Ross Santy

  1. 1. Common Education Data Standards(CEDS), Statewide Longitudinal Data Systems and EDFacts Ross Santy, Director – EDFacts U.S. Department of Education AEP Content in Context Conference Metadata Lab, June 4, 2012
  2. 2. What is EDFacts? U.S. Department of Education (USED) initiative to consolidate and streamline the collection of preK-12 demographic, performance and outcome data. Core mission is to provide a comprehensive set of data that is fit for use by USED program offices, NCES and the public. Related goal to Improve USED-wide governance of its asset of prek-12 performance data CEDS, SLDS and EDFacts 06/04/2012
  3. 3. What is an SLDS? Statewide Longitudinal Data System Grant program at ED (within NCES) since 2005  41 states and the District of Columbia have received a grant Systems are intended to  enhance the ability of States to efficiently and accurately manage, analyze, and use education data, including individual student records  help states, districts, schools, educators, and other stakeholders to make data-informed decisions  improve student learning and outcomes  facilitate research to increase student achievement and close achievement gaps. CEDS, SLDS and EDFacts 06/04/2012
  4. 4. CEDS: ‘connecting’ SLDS and EDFacts CEDS Version 1.0:  Not developed with a focus on federal reporting  CEDS elements leveraged EDFacts definitions and data structures where appropriate  If an aggregate statistic had a category set with specific permitted values defined in EDFacts, those values were considered when defining the CEDS element CEDS Version 2.0  Explicit goal to ensure that all elements required for federal reporting were included  Work between EDFacts and CEDS teams to ensure alignment of data structures and coverage of EDFacts data groups. CEDS, SLDS and EDFacts 06/04/2012
  5. 5. CEDS/SLDS/EDFacts Connection Examples An element needed for many reasons CEDS, SLDS and EDFacts 06/04/2012
  6. 6. CEDS/SLDS/EDFacts Connection Examples An element added for EDFacts CEDS, SLDS and EDFacts 06/04/2012
  7. 7. CEDS/SLDS/EDFacts Connection Examples An element probably not in an SLDS CEDS, SLDS and EDFacts 06/04/2012
  8. 8. How is CEDS not connected with EDFacts? CEDS is not an implementation  No tools have been developed under CEDS to store data at the unit record or aggregate level  CEDS defines data elements and data structures.  CEDS does not prescribe a physical implementation for states or LEAs. CEDS is not a data transmission technology  CEDS does not provide standards for the aggregation or transmission of data from LEA to SEA systems, or from SEA to USED systems  SEA staff still need to build and submit files of aggregate data to EDFacts CEDS, SLDS and EDFacts 06/04/2012
  9. 9. Getting from CEDS to EDFacts CEDS Elements  EDFacts Data Groups  Student Membership  By Grade, by Sex, by Race/Ethnicity  IDEA Child Count  By Disability, by Educational Environment  Migrant Education Program Student descriptors Student Count School/LEA enrollment Classroom/course descriptors CEDS, SLDS and EDFacts 06/04/2012
  10. 10. Implications of CEDS v2.0 for EDFacts Mapping for every data group  CEDS provides a common framework for discussing the specific unit record elements which would be necessary for an SLDS to adequately serve as a source system for EDFacts reporting.  Initial mapping associates CEDS elements with one or more EDFacts data groups  Example: Student Membership depends upon the presence of (at least) the following CEDS elements:  Enrollment Status  Sex  American Indian or Alaska Native  Asian…. CEDS, SLDS and EDFacts 06/04/2012
  11. 11. Mapping Elements vs. Defining Indicators ED has mapped CEDS v2.0 elements to EDFacts data  Which CEDS elements would be necessary within the SLDS to address EDFacts reporting needs?  The definitions and structures of CEDS can be used to outline what would be necessary within a data system in order for it to serve as a source system and meet EDFacts reporting needs. ED has NOT defined the EDFacts data groups as indicators within the CEDS structures  CEDS v2.0 does not provide states or local school districts with aggregation routines or formulas for calculating an EDFacts data group.  The exact process used by SEAs to leverage the specific CEDS elements mapped to an EDFacts data group is still subject to state specific flexibility. CEDS, SLDS and EDFacts 06/04/2012
  12. 12. Ways LEAs and SEAs can use CEDS Consistent definition and structure of data elements being used within and among states on individual student level data Verification that unit level data elements needed for generating reporting requirements are within SLDS Provides a structure for consistent conversations about how CEDS elements are used to generate statistics Enables objective analysis of how multiple SEAs are building the data files needed for federal reporting CEDS, SLDS and EDFacts 06/04/2012
  13. 13. Ways ED program offices can use CEDS Enables more detailed guidance on specific data groups and file specifications Promotes detailed conversation about what elements are already implemented within state systems Seeks to reduce reporting burden by leveraging existing state data capabilities before defining new data groups within EDFacts CEDS, SLDS and EDFacts 06/04/2012
  14. 14. Next Steps within USED Use CEDS to manage a better process for designing new reporting elements within EDFacts  Improve USED program office understanding of what data are and are not available within state systems  Design the reporting requirement from the CEDS element definitions Clarify documentation within future OMB clearance packages for EDFacts  Explicit acknowledgement of when a new reporting requirement would depend upon a new CEDS element CEDS, SLDS and EDFacts 06/04/2012