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SCURL and SUNCAT serials holdings comparison service

Presentation given to SCURL meeting - 25th Nov 2016, University of St Andrews, Scotland - by Natasha Aburrow-Jones (SUNCAT project officer)

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SCURL and SUNCAT serials holdings comparison service

  1. 1. SCURL Metadata and Collaborative Collection Management event SCURL and SUNCAT: Serials Holdings Comparison service Natasha Aburrow-Jones (SUNCAT Project Officer)
  2. 2. Introduction to SUNCAT • SUNCAT: the Serials Union Catalogue for the UK • Project started in 2003; service launched in 2005 – and still going strong! • 100+ Contributing Libraries – National, University, Specialist
  3. 3. SUNCAT & collaboration • SUNCAT is a collaborative effort between EDINA and the Contributing Libraries • SUNCAT would be nothing without the Contributing Libraries – our most valued resource (they send us data!)
  4. 4. Contributing data to SUNCAT • We receive data in all sorts of formats • We receive data catalogued to all sorts of standards (often within one file!) • We haz all the acronyms: – Content: AACR2, RDA, DCRM(S) and (B) – Carrier: MARC21, MARCXML, csv, Word documents, Excel spreadsheets, etc.
  5. 5. Normalisation • We have to normalise all this incoming data, so that it can be loaded into SUNCAT – and matched! • Each library has its own data specification, based on data supplied
  6. 6. Matching • Matching algorithm ensures that all records for the same title are collated into one set. • There are exceptions – usually data based! • New algorithm being developed in- house; hope to improve on current matching results
  7. 7. How SUNCAT can help: tools • Union catalogue search functionality – location service for journals and their constituent articles • Repository of high quality bibliographic records • Z39.50 downloading functionality • My SUNCAT • Holdings Comparison service
  8. 8. Holdings Comparison • Supports collection management decisions – Aggregated data provides overview of serial holdings across the UK – Identify rare / unique titles for long term preservation & continuing access – Identify possible items for rationalisation • Who else holds titles locally • How do holdings compare with similar institutions
  9. 9. Holdings Comparison • Compare holdings for many titles • Can compare against all SUNCAT Contributing Libraries, or your preferred selection • Several output options available – detailed, or overview, and export results • Can filter and order results as appropriate
  10. 10. Holdings Comparison: how it works • Create a data set
  11. 11. Holdings Comparison: how it works • Log in to My SUNCAT
  12. 12. Holdings Comparison: how it works • Submitting a file: – Provide information (no. rows, ISSN column, characters used to separate columns) – Select libraries (if appropriate) – Select other limits (if appropriate) – Click on “Submit Form”
  13. 13. Holdings Comparison: how it works
  14. 14. Holdings Comparison: how it works • Once the job has completed, you will be sent an email:
  15. 15. Holdings Comparison: how it works
  16. 16. Holdings Comparison: how it works
  17. 17. Holdings Comparison: how it works
  18. 18. Holdings Comparison: how it works • Possible to download csv files of: – Entire job – Filtered list view
  19. 19. Holdings Comparison: how it works • csv download result
  20. 20. Summary • SUNCAT consists of collaborative metadata • SUNCAT can help libraries make the most of that metadata in real-life situations • SUNCAT can help with collection management issues for serials
  21. 21. Contact details natasha.aburrow-jones@ed.ac.uk @TashaAJ suncat@.ed.ac.uk www.suncat.ac.uk

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