General Guidelines
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General Guidelines (cont’d)
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General Guidelines (cont’d)
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General Guidelines (cont’d)
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General Guidelines (cont’d)
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Revised: Scholarship Guidelines

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Revised Novemebr 1, 2009

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Revised: Scholarship Guidelines

  1. 1. General Guidelines Night High School Scholarship Project I. Project Scope St. Dominic Academy Batch ’78 Alumni, Inc. (“SDA Batch ’78”) scholarship project shall be officially known as the “SDA Batch ’78 Scholarship Grant”. This educational grant shall be awarded to deserving secondary school freshmen selected by the Scholarship Committee through a competitive process. ST. DOMINIC ACADEMY BATCH ‘78 ALUMNI ASSOCIATION INC. The number of recipients, as well as the nature of the scholarship grant will be determined by the Scholarship Committee on an annual basis. This scholarship project shall be managed by the Scholarship Committee. This scholarship grant will be different and separate from any other grants that may already be existing or coming; and it shall be implemented within the scope of the Scholarship Agreement signed between SDA Batch ’78 representatives and Student/Parent. For the school year 2010-11, SDA Batch ’78 shall award a 5-Year Scholarship Grant to two (2) high school freshmen, one male & one female, at St. Dominic Academy (“SDA”) of Pulilan, Bulacan, under the school’s Night High School Program. II. Scholarship Committee The scholarship project shall be managed by a Scholarship Committee consisting of a Chairman and four alumni members of SDA Batch ’78. Membership in this committee shall be done by appointment or volunteer selection as determined by SDA Batch ’78 alumni members. Tenure shall be for two years. After the 2-year term, it is the responsibility of the incumbent Scholarship Committee members to turn over immediately and completely all project-related documents, transactions, records, and proceedings that occurred during the term of their position to the incoming new Scholarship Committee members. All decisions made by the Scholarship Committee shall be deemed final. III. Funding and Coverage The scholarship project shall be funded by SDA Batch ’78 through pledge donations from alumni members and other donors. Funds collected specifically for this project shall not to be used for any other purpose. Tel. No. (0922)8203630, (0917)5211961 The approximate total cost of this scholarship project is Php350,000 (not exceeding Php35,000 per Web: www.sdabatch78.blogspot.com year per scholar for 5 years). Breakdown of allocated funds per scholar per year are as follows: Email: sdabatch78@yahoo.com SEC Registration: CN200906744 a) Tuition fees = Php1,000 per year* b) Textbooks & School Supplies = Php3,000 per year* Bulacan, Philippines 3005 c) Miscellaneous & Incidental Expenses = Php7,000 per year* d) Shoes & School Uniforms = Php2,000 per year** Poblacion, Pulilan TIN: 007-293-181 e) Transportation Allowance = Php20,000 per year (Php2,000 per month for 10 school months)** f) Summer Allowance = Php2,000 (Php1,000 per month -April & May)** Notes: * (items a,b,c) To be disbursed by Scholarship Committee directly to the school and/or vendors ** (items d,e,f) To be disbursed by Scholarship Committee directly to Parent/Student as scheduled 1/5
  2. 2. General Guidelines (cont’d) Night High School Scholarship Project Continuity of the scholarship program and the number of scholars launched per school year will depend on the availability of funds, results of the project, and donor’s participation. SDA Batch ’78 recognizes its commitment to the student and agrees that no scholar will be launched unless the full five-year costs are adequately funded. ST. DOMINIC ACADEMY BATCH ‘78 Depending on what will be agreed upon by all donors and the Scholarship Committee, any remaining ALUMNI ASSOCIATION INC. funds at the end of the scholarship project shall be re-allocated to other SDA Batch ’78 charitable activities OR deposited to SDA Batch ’78 General Fund account OR refunded to all donors of this scholarship project on a pro-rated basis (based on calculated percentage of donations made by each donor). IV. Criteria for Selection of Candidates Selection of candidates to qualify for the scholarship grant shall come from the new batch of freshmen students officially admitted to St. Dominic Academy Night High School Program. The Scholarship Committee shall coordinate with the school screening committee administering the Night High School program to seek recommendation of the top 10 (5 males & 5 females) possible candidates for the scholarship grant. In addition, the following criteria shall also be used by the Scholarship Committee in order for the candidates to be considered for the scholarship grant: a) Candidates must be bona fide resident of Pulilan, Bulacan. Proof of residency is required b) Candidates should have a grade point average (GPA) of 85 or above and should belong to the top 20% of the primary school graduating class. c) The scholarship being need-based, the ideal candidate’s household income should not be more than Php5,000 per month. However, the Scholarship Committee reserves the right to waive this requirement upon determination of the actual family’s needs. Applicants shall be required to submit proof of income. V. Selection of Scholars and Awarding To streamline the selection process, the Scholarship Committee shall coordinate and seek recommendation of the top 10 (5 males & 5 females) possible candidates from the school screening committee administering the Night High School Program. The Scholarship Committee shall request Tel. No. (0922)8203630, (0917)5211961 from the school screening committee copies of application materials submitted by the applicants and Web: www.sdabatch78.blogspot.com any related documents resulting from the applicant’s official admission to the Night High School Program. Email: sdabatch78@yahoo.com SEC Registration: CN200906744 All candidates shall be carefully screened and evaluated by the Scholarship Committee. The Scholarship Bulacan, Philippines 3005 Committee will judge the candidates based on a 10-point rating in each of the following areas: Financial Need, Character and Personality, and Academic Achievement. Poblacion, Pulilan TIN: 007-293-181 Candidates and his/her parents or legal guardians will be interviewed by the Scholarship committee as part of the selection process at which time details of the scholarship program shall be explained to the applicant and his/her parents or legal guardians. 2/5
  3. 3. General Guidelines (cont’d) Night High School Scholarship Project Candidates (1 male & 1 female) receiving the highest rating from the Scholarship Committee will be granted the scholarship awards. In the event of a tie, the final decision shall be made by the Scholarship Committee. Upon formal notification from the Scholarship Committee, recipients of the scholarship grant and their ST. DOMINIC ACADEMY BATCH ‘78 respective parents or legal guardians shall sign the Scholarship Agreement as witnessed by members of the Scholarship Committee. Recipients of the scholarship grant and their respective parents or legal ALUMNI ASSOCIATION INC. guardians shall be invited to participate in an award ceremony to formally receive the SDA Batch ’78 Scholarship Certificate. VI. Monitoring Recipients of the scholarship grant shall agree and strictly adhere to the following monitoring guidelines and requirements. Failure to comply with any of these provisions shall be considered due cause for termination of the scholarship grant and all its benefits. Once the scholarship grant is terminated, the scholar shall have neither recourse nor legal right for reinstatement to the program. The scholar shall submit a copy of grades for every grading period to the Scholarship Committee and/or allow the Scholarship Committee to make a formal request of copies of their official school records from the school administration. The scholar shall maintain direct person to person contact with the Scholarship Committee at least once a month through regular meetings at a designated time and place. The scholar shall maintain a grade point average (GPA) of at least 85 for every grading period, with no failing marks on any of the subjects. If for any reason the scholar chooses to drop out of school, or is taken out of the scholarship program with due cause, or temporarily discontinues attendance at SDA, or continuously fails to attend classes unreasonably, the scholar loses all scholarship privileges and will not be reinstated to the program. However, if the scholar drops out or temporarily discontinues attendance due to health reasons, possible reinstatement shall be determined by the Scholarship Committee. If the scholar fails to meet any or all of scholarship requirements, the option to re-evaluate the scholarship program, consider new applicants for the scholarship grant, or totally discontinue the scholarship program, is at the discretion of the Scholarship Committee and donors of the said program. Tel. No. (0922)8203630, (0917)5211961 Web: www.sdabatch78.blogspot.com SDA Batch ’78 awards the scholarship grant on the assumption that the scholar possesses exemplary good moral character. Therefore, should the scholar be subjected to any disciplinary measures Email: sdabatch78@yahoo.com SEC Registration: CN200906744 imposed by the school administration of St. Dominic Academy, or be involved in any felony or criminal charges, the Scholarship grant and all its benefits shall be deemed terminated. Bulacan, Philippines 3005 VII. Scholar’s Commitment and Participation Poblacion, Pulilan TIN: 007-293-181 Prior to the announcement of the recipients of the scholarship grant, the selected scholars and their parents or legal guardians shall be required to sign and comply with the terms and conditions of the Scholarship Agreement. 3/5
  4. 4. General Guidelines (cont’d) Night High School Scholarship Project The scholarship recipients shall agree to send a thank you letter to SDA Batch ’78 and allow his/her pictures and other pertinent information to be included in the SDA Batch ’78 website or news publication and/or any press releases. ST. DOMINIC ACADEMY BATCH ‘78 The Scholars are expected to conduct themselves as model students living up to the ideals of the ALUMNI ASSOCIATION INC. SDABatch78 and the school, St. Dominic Academy. VIII.Administrative SDA Batch ’78 shall adopt the following administrative guidelines during the term of the scholarship program: Administrative costs incurred in the selection of scholars and implementation of the scholarship program, including mailing costs, copying, printing, bank charges, telephone charges, etc. shall be for the account of SDA Batch ’78 and shall be paid out of the funds specifically allocated for this scholarship program. Payment of monthly tuition fees and other school-related fees shall be made directly to St. Dominic Academy through the Scholarship Committee. The Scholarship Committee shall coordinate with the school administration the mode and schedule of payments. Acquisition of textbooks and school-related materials and expenses shall be facilitated by the Scholarship Committee for the scholar. If possible, arrangements to purchase all school-related materials shall be made by the Scholarship Committee with a known local school supply store. Transportation Allowance in the amount of two-thousand pesos (Php2,000 per school month) shall be deposited to a bank account established under the scholar’s name by the Scholarship Committee every last business day of the month. Scholar is allowed a maximum withdrawal of one-thousand pesos (php1,000) every 1st and 15th of the month. The scholar shall be responsible for all banking fees and other requirements associated with the bank account established under the scholar’s name. Summer Allowance of Php1,000 per month for April & May will be disbursed to the scholar by the Scholarship Committee every 1st Monday of the month. In all cases, the Scholarship Committee shall ensure all disbursements of funds are properly documented and reported on a monthly basis to all participating alumni members and donors of this scholarship program. Receipts for all purchases by the student/parent must be submitted to the Tel. No. (0922)8203630, (0917)5211961 Web: www.sdabatch78.blogspot.com Scholarship Committee for accounting purposes. Email: sdabatch78@yahoo.com SEC Registration: CN200906744 SDA Batch ’78 will acknowledge donors who contribute directly to the scholarship fund and honor members’ pledges supporting this scholarship program. Donors pledging their support should tender Bulacan, Philippines 3005 their contributions in a timely manner as indicated in their pledge forms submitted and on file. Poblacion, Pulilan In the event of pledging donors default on their contribution due to change in financial circumstances TIN: 007-293-181 or any reason whatsoever, it is the responsibility of the Scholarship Committee to evaluate and determine continuance of the scholarship program. The Scholarship Committee, in concurrence with the current alumni members shall periodically evaluate the foregoing guidelines and make necessary amendments and/or revisions as deemed necessary or appropriate. 4/5
  5. 5. General Guidelines (cont’d) Night High School Scholarship Project IX.Non-Liability Clause St. Dominic Academy Batch ’78 Alumni Association, Inc. (SDA Batch ’78) is a non-profit organization officially registered thru Securities and Exchange Commission (SEC) on May 12, 2009. ST. DOMINIC ACADEMY BATCH ‘78 While the organization is fully committed to its charitable programs and activities, none of its members ALUMNI ASSOCIATION INC. shall be held personally liable to the scholars or any other party representing the scholars in the event SDA Batch ’78 ceases to be a going-concern for any reason whatsoever. Issued: November 1, 2009 Tel. No. (0922)8203630, (0917)5211961 Web: www.sdabatch78.blogspot.com Email: sdabatch78@yahoo.com SEC Registration: CN200906744 Bulacan, Philippines 3005 Poblacion, Pulilan TIN: 007-293-181 5/5

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