SAP FI Reference Documents | http://sapdocs.info

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SAP FI Reference Documents | http://sapdocs.info

  1. 1. Chapter 12 Reference Documents <ul><li>During the normal course of business, repetitive periodic accounting transactions must be processed. Many of which contain a large number of line items. To minimize input errors and data entry time, the system offers several solutions to repetitive document posting. </li></ul><ul><li>Chapter Objectives </li></ul><ul><ul><li>Provide an understanding of Reference Documents. </li></ul></ul><ul><ul><li>Compare and contrast the advantages and disadvantages of each type of Reference Document. </li></ul></ul><ul><ul><li>Create each type of Reference Document </li></ul></ul>
  2. 2. Solutions to Repetitive Postings Recurring Documents Sample Documents Account Assignment Model COMPLEX POSTING ENJOY POSTING Account Assignment template
  3. 3. Recurring Document (Recurring Entry) Posting Key Account Amount Cannot Change
  4. 4. Recurring Document (Recurring Entry) Procedure Steps 1) Enter data 2) Run Recurring Posting Program 3) Execute batch input session (Accounting Document created)
  5. 5. Recurring Document (Recurring Entry) Features
  6. 6. Sample Documents <ul><li>Characteristics of a sample document: </li></ul><ul><li>Only the amounts can be changed </li></ul><ul><li>Line Items can not be added to the Sample Doc itself </li></ul><ul><li>Only one can be used in an actual posting document </li></ul><ul><li>Does not have to be a balanced entry </li></ul><ul><li>Uses a special Document Type (X2) </li></ul>
  7. 7. Account Assignment Model <ul><li>Characteristics: </li></ul><ul><li>Flexible </li></ul><ul><li>All fields can be changed </li></ul><ul><li>Line items can be added </li></ul><ul><li>More than one at a time can be used </li></ul><ul><li>Does not have to be complete </li></ul><ul><li>Named by the user </li></ul>
  8. 8. Flexibility of Account Assignment Model Header Account PK Amount Line item 1 xxxxxxxxxx 50 1500 Line item 2 xxxxxxxxxx 40 1500 Account Assignment Model (template) Copy Can Be Edited Header Account PK Amount Line item 1 xxxxxxxxxx 50 3000 Line item 2 xxxxxxxxxx 40 3000 Accounting Document
  9. 9. Account Assignment Model Document Entry Menu Path Push Button Posting Key “00” Or Or Account Assignment Model Identification Currency Company Code Account PK Amount Line item 1 xxxxxxxxxx 50 1500 Line item 2 xxxxxxxxxx 40 1500
  10. 10. Multiple Models within One Document Account Assignment Model 1 Account Assignment Model 2 Account Assignment Model 2 Account Assignment Model 3 Account Assignment Model 4 Manual Entry Document Account Assignment Models
  11. 11. Account Assignment Template for Enjoy Posting <ul><li>Characteristics: </li></ul><ul><li>Flexible </li></ul><ul><li>Does not allow user-defined screen templates </li></ul><ul><li>All fields can be changed </li></ul><ul><li>Line items can be added </li></ul><ul><li>More than one at a time can be used </li></ul><ul><li>Does not have to be complete </li></ul><ul><li>Named by the user </li></ul>
  12. 12. Other solutions to Repetitive Postings 2. Hold / Set Data <ul><li>Hold Data: Data from the previous transaction is defaulted and is editable </li></ul><ul><li>Set Data: Data from the previous transaction is defaulted and is not editable </li></ul>1. Post With Reference <ul><li>A similar document has been posted previously </li></ul><ul><li>The Document Number is known </li></ul>
  13. 13. Reference Documents - Chapter Summary <ul><li>Key Terms: </li></ul><ul><ul><li>Reference Documents </li></ul></ul><ul><ul><li>Recurring Document (Recurring Entry) </li></ul></ul><ul><ul><li>Sample Document </li></ul></ul><ul><ul><li>Account Assignment Model </li></ul></ul><ul><ul><li>Account Assignment Template </li></ul></ul><ul><ul><li>Hold / Set Data </li></ul></ul>

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