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SAP FI Payment Processing |


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SAP FI Payment Processing |

  1. 1. <ul><li>The receipt of payment from a customer is the final step in the integrated Sales Cycle. The system provides full functionality for processing customer payments, clearing open items in the Customer Account and resolving any payment differences. </li></ul><ul><li>Chapter Objectives </li></ul><ul><li>Provide an understanding of how the system processes incoming payments. </li></ul><ul><li>Provide an understanding of how the system processes payment differences. </li></ul><ul><li>Provide an understanding of Payment Advice functionality and its uses. </li></ul>Chapter 20 Incoming Payment Processing
  2. 2. Post Incoming Customer Payment Mandatory Dates Bank Account & Amount paid Customer Account Defaulted Information: Document Type (for payment) Account Type (for Customer)
  3. 3. Entering the Customer Payment Parameters for Open Item Selection
  4. 4. Selecting Open Items to Be Cleared Activated Open Item Entered & Assigned Amount
  5. 5. Partial Payment / Residual Payment If a payment amount doesn’t match the open item amount, it can be processed as a partial payment or residual payment. <ul><li>Leaves original invoice intact (full amount) </li></ul><ul><li>Credits the Customer Account for the payment amount </li></ul><ul><li>No items are cleared </li></ul><ul><li>Clears the original invoice </li></ul><ul><li>Creates a new invoice for the remaining amount </li></ul><ul><li>The new invoice has a new Document Date and </li></ul><ul><li>Baseline Date; although it is changeable </li></ul>Partial Payment Residual Payment
  6. 6. Payment Advice Structure: Header Date Amount Currency 1/27/98 700 USD Item 1 Amount Cur. Doc. # 100 USD 123 Item 2 Amount Cur. Doc. # 600 USD 999 . . . Match Usually by Document Number Payments Invoices Documents: Doc. # Amount Cur. 123 100 USD 456 500 DEM 789 200 USD 999 600 USD 627 235 SFR
  7. 7. Sending and Receiving Payment Advices Customer: Receives Goods Sends Payment Seller: Receives Payment Sends Goods Execute Payment Program Payment Advice Cleared Documents Generate Clear
  8. 8. Types of Payment Advices Types delivered with the system: Account Statement EDI Bank Lockbox Manual
  9. 9. Automatic Handling of Payment Differences Payment Difference Detected How to Handle the Difference: Write off to a G/L Expense Account (Charge Off Indicator is set) Or Generation of a New Item (Charge Off Indicator is not set) Reason Code
  10. 10. Lockbox Processing Bank: Checks Cleared Documents BAI: Bank Administration Institute A Payment Advice is created for each check. Lockbox File (Format) Payment Advice Database
  11. 11. Lockbox Processing Key Reports: RFEBLBT1 : Generates pre-programmed test data (for internal use only) RFEBLB00: Imports data into lockbox processing RFEBLB20: BAI format processing RFEBBU00: Post account statement / check deposit listing Key Tables: T049A: Destination and origin definition (“Who”) T049B: Format definition (of EDI, BAI, etc.) (“How”) T049C: Evaluation of Autocash Tapes (creation date and time) (output - results) T049L: Link to House Bank table for Lockbox Master
  12. 12. Interest Calculation <ul><li>The R/3 Interest Calculation program calculates and books interest on customer/vendor accounts in arrears resulting from items that are not yet paid or were paid too late. </li></ul><ul><li>User definable correspondence for the recipient is generated specifying the details of the transaction. </li></ul><ul><li>Configuration options determine timing and rates of interest. </li></ul>Invoice
  13. 13. Chapter 20 - Incoming Payment Processing Chapter Summary <ul><li>Key Terms: </li></ul><ul><ul><li>Clearing </li></ul></ul><ul><ul><li>Partial Payment </li></ul></ul><ul><ul><li>Residual Payment </li></ul></ul><ul><ul><li>Payment Advice </li></ul></ul><ul><ul><li>Reason Code </li></ul></ul><ul><ul><li>Lockbox Processing </li></ul></ul>