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Accounts Payable   Version 1.0   Unit 1: Introduction SAP-ERP
Course Agenda <ul><ul><li>Unit 1:  Introduction </li></ul></ul><ul><ul><li>Unit 2:  Master Data </li></ul></ul><ul><ul><li...
Course Objectives <ul><li>At the completion of this course, you will be able to: </li></ul><ul><li>Understand the Accounts...
Course Objectives (cont.) <ul><li>At the completion of this course, you will be able to: </li></ul><ul><li>Process Vendor ...
Accounts Payable Easy Access Screen Different SAP R/3  Modules – AP module highlighted Non-purchase order invoice processing
Materials Management Module <ul><li>Purchase Orders and Goods Received are all processed on SAP R/3 through the Material M...
Key Terms <ul><li>Company Code </li></ul><ul><li>Purchasing Organization </li></ul><ul><li>Plant </li></ul><ul><li>Documen...
A/P Module – Document Types <ul><li>Document Types: Different document types exist in SAP R/3 to cover different business ...
A/P Module – Document Types (cont.) <ul><li>In Materials Management, there are different document types for the different ...
Standard Document Types for AP AP Document Types
Document Structure <ul><li>Documents share a data structure consisting of:  </li></ul><ul><ul><li>Overview </li></ul></ul>...
Financial Document Overview Line Item Data Header Data Overview Data
Key Concept Process <ul><li>Three way match concept </li></ul>Represents a manual process outside of LIMS Represents a pro...
Accounts Payable SAP R/3 Functionality <ul><li>Summary of: </li></ul><ul><ul><li>Vendor Master Data </li></ul></ul><ul><ul...
Vendor Master Data <ul><li>A Vendor Account on SAP R/3 is known as a Vendor Master Data Record. </li></ul><ul><li>The Vend...
Vendor Master Data (cont.) <ul><li>A Vendor Master Record has three views: </li></ul><ul><ul><li>A General Data view which...
SAP R/3 Menu Path for Vendor Master Records Vendor Master Records Transaction for both company code and purchasing views
Initial Vendor Master Record Screen (FK03)
Vendor Inquiries and Vendor Account Management <ul><li>SAP R/3 provides multiple transactions for performing vendor accoun...
A/C Inquiries and Management Transactions Display Line Items and Balances
Reporting Functionality <ul><li>SAP R/3 provides multiple standard Accounts Payable Reports. </li></ul>SAP R/3 Standard Re...
Reporting Functionality Additional Wyeth custom reports
Questions and Answers
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SAP Accounts Payable Introduction

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SAP Accounts Payable Introduction

  1. 1. Accounts Payable Version 1.0 Unit 1: Introduction SAP-ERP
  2. 2. Course Agenda <ul><ul><li>Unit 1: Introduction </li></ul></ul><ul><ul><li>Unit 2: Master Data </li></ul></ul><ul><ul><li>Unit 3: Invoice and Credit Note Processing </li></ul></ul><ul><ul><li>Unit 4: Payments </li></ul></ul><ul><ul><li>Unit 5: Inquiries </li></ul></ul><ul><ul><li>Unit 6: Reporting </li></ul></ul>
  3. 3. Course Objectives <ul><li>At the completion of this course, you will be able to: </li></ul><ul><li>Understand the Accounts Payable structure within SAP R/3 </li></ul><ul><li>Understand the Key Concepts and Functionality within the Accounts Payable module </li></ul><ul><li>View Vendor Master Records </li></ul>
  4. 4. Course Objectives (cont.) <ul><li>At the completion of this course, you will be able to: </li></ul><ul><li>Process Vendor Invoices and Credit Notes </li></ul><ul><li>Process Vendor Payments </li></ul><ul><li>Perform Vendor Inquiries </li></ul><ul><li>Reporting Capabilities </li></ul>
  5. 5. Accounts Payable Easy Access Screen Different SAP R/3 Modules – AP module highlighted Non-purchase order invoice processing
  6. 6. Materials Management Module <ul><li>Purchase Orders and Goods Received are all processed on SAP R/3 through the Material Management module within Logistics </li></ul>Purchase orders are created in Purchasing PO related invoices are processed in Logistic Invoice Verification Good Receipts are created in Inventory Management
  7. 7. Key Terms <ul><li>Company Code </li></ul><ul><li>Purchasing Organization </li></ul><ul><li>Plant </li></ul><ul><li>Document Types </li></ul><ul><li>Document Structure </li></ul><ul><li>Document Flow </li></ul><ul><li>SAP R/3 modules </li></ul>
  8. 8. A/P Module – Document Types <ul><li>Document Types: Different document types exist in SAP R/3 to cover different business transactions. </li></ul><ul><li>In Financial Accounting, there are different document types for the different transactions executed in each module: </li></ul><ul><ul><li>Accounts Payable </li></ul></ul><ul><ul><li>Accounts Receivable </li></ul></ul><ul><ul><li>General Ledger </li></ul></ul><ul><ul><li>Asset Accounting </li></ul></ul>
  9. 9. A/P Module – Document Types (cont.) <ul><li>In Materials Management, there are different document types for the different transactions executed for: </li></ul><ul><ul><li>Goods Received </li></ul></ul><ul><ul><li>Goods Shipped to customers </li></ul></ul><ul><ul><li>Purchase order related invoices processed </li></ul></ul>
  10. 10. Standard Document Types for AP AP Document Types
  11. 11. Document Structure <ul><li>Documents share a data structure consisting of: </li></ul><ul><ul><li>Overview </li></ul></ul><ul><ul><li>Header </li></ul></ul><ul><ul><li>Items </li></ul></ul>Overview Data Header Data Item Data Item Data
  12. 12. Financial Document Overview Line Item Data Header Data Overview Data
  13. 13. Key Concept Process <ul><li>Three way match concept </li></ul>Represents a manual process outside of LIMS Represents a process within LIMS Two way match concept 1. Purchase Order 2. Invoice Receipt 2 FI documents created to record Dr and Cr entries 3. Approval obtained 4. Payment 1. Purchase Order 2. Goods Receipt 3 FI documents created to record Dr and Cr entries 3. Invoice Receipt 4. Payment
  14. 14. Accounts Payable SAP R/3 Functionality <ul><li>Summary of: </li></ul><ul><ul><li>Vendor Master Data </li></ul></ul><ul><ul><li>Transaction Functionality </li></ul></ul><ul><ul><li>Inquiries </li></ul></ul><ul><ul><li>Reporting </li></ul></ul>
  15. 15. Vendor Master Data <ul><li>A Vendor Account on SAP R/3 is known as a Vendor Master Data Record. </li></ul><ul><li>The Vendor Master Record stores all purchasing and finance data for vendor. </li></ul><ul><li>A Vendor Master Record must exist on SAP R/3 for a vendor before any business activity can occur for Wyeth. </li></ul>
  16. 16. Vendor Master Data (cont.) <ul><li>A Vendor Master Record has three views: </li></ul><ul><ul><li>A General Data view which provides information on vendor address, telephone number, etc. </li></ul></ul><ul><ul><li>A Company Data view which provides details for vendor payments. </li></ul></ul><ul><ul><li>A Purchasing Organization Data view which provides details for creating and managing purchase orders. </li></ul></ul>
  17. 17. SAP R/3 Menu Path for Vendor Master Records Vendor Master Records Transaction for both company code and purchasing views
  18. 18. Initial Vendor Master Record Screen (FK03)
  19. 19. Vendor Inquiries and Vendor Account Management <ul><li>SAP R/3 provides multiple transactions for performing vendor account inquiries. </li></ul><ul><li>You can display: </li></ul><ul><li>Vendor Balances </li></ul><ul><li>Vendor Line Items </li></ul>
  20. 20. A/C Inquiries and Management Transactions Display Line Items and Balances
  21. 21. Reporting Functionality <ul><li>SAP R/3 provides multiple standard Accounts Payable Reports. </li></ul>SAP R/3 Standard Reports
  22. 22. Reporting Functionality Additional Wyeth custom reports
  23. 23. Questions and Answers

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